HOW TO WRITE A

PROFESSIONAL EMAIL

Email as communication
E-mailis considered the most
common form of written
communication in the business world.
Because of the volume of emails we send
and receive, and because emails are often
misinterpreted, it's important to write
emails CLEARLY and CONCISELY.

Steps in writing formal email

1. Write a meaningful subject line
2. Begin with a greeting
Always open your email with a greeting, such asDear ..

Steps in writing formal email

3. State your purpose
Make your purpose clear early on in the email, and then move into
the main text of your email.

4. Add your closing remarks

Before you end your email, its polite to thank your reader one
more time and add some polite closing remarks.

Steps in writing formal email

5. End with a closing
Attach your signature

Remember!
Use a professional email address
Put your main point in the opening sentence. Most
readers won't stick around for a surprise ending.

Don't use ALLCAPITALS(no shouting!).

Remember!
Distinguish between formal and informal situations.
Editandproofreadbefore hitting "send."

END