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GET ORGANIZED
STEP
Gathering Data
School Management System
School Performance
School Measures
GET ORGANIZED
STEP
Gathering Data
School Improvement Plan
(SIP)
Does not require a capital
outlay to execute
GET ORGANIZED
STEP
CI Team Composition
Good team players
Creative and open minded
Well respected among
peers, stakeholders &
other school leaders
GET ORGANIZED
STEP
CI Team Composition
Ideal team size: 8
principal
2 Facilitators
1 Team Leader
4 Members
GET ORGANIZED
STEP
CI Team Composition
Members:
Scribe
Communications
Documentations
Process observer
GET ORGANIZED
STEP
STEP
3. CI Team Composition
Creative and open minded
Good team players
Well respected among peers, stakeholders,
and other school leaders
Ideal team size: -8 including the principal
2 Facilitators
1 Team Leader
4 Members ( Scribe, communications,
documentations, process observer )
r
e
d
i
s
Con is
th
Step 2
Talk with customers
Remember
http://blog.mozilla.org/metrics/2009/07/13/does-mozilla-champion-the-voice-of-firefox-users/
You have to
know
http://cdn.business2community.com/wp-content/uploads/2013/04/customer-service-people.jpg
Remember
that
Students
Parents
Teachers
Community
Administration (School,
Division, Region, and Central)
Others?
Consider
this
Consider
this
Conduct personal
(one on one)
interviews with the
customers to help
identify and list
what they really
need and want
Dyads or Triads
to obtain capture
desired
outcome deeper
and more refined
understanding
15
FGD or
observational
groups to obtain
deeper and more
refined
understanding
Surveys to quantify
and verify
Consider
this
STEP 3
Note
Note
Process Definition
A set of interrelated or interacting activities
which transforms inputs into outputs. This set of
activities is definable, repeatable, measurable
and predictable in a closed loop system.
You cannot improve a process that you do not
understand.
INPUT
PROCESS
Simple Process Model
OUTPUT
Note
SIPOC: A Review
S
U
P
P
L
I
E
R
S
Inputs
Process
Outputs
C
U
S
T
O
M
E
R
S
Step 3
SUPPLIERS
DepEd
Principal
PROCESS
Math Teacher
IMs, Textbooks
Mathematics
Strategies in teaching
Weekly Instructional Learning Process
Plan
Sampl
e
OUTPUTS
Performed activity
Collected Pre & Post
assessment
Recorded Test Result
Proce
ss
Steps
1. Daily Routine
2. Review
3. Motivation
4. Presentation
5. Activity/Interaction
6. Evaluation
7. Agreement
CUSTOMERS
21
40 Students of
Grade-8
Prudence
STEP 4
Focused problem
statement
Note
Consider
this
Consider
this
Data Analysis
Introduction to Excel
Importa
nt
Note
What is a Focused Problem Statement
STEP 5
Do root cause
analysis
Important
Consider
this
Consider
this
Consider
this
Consider
this
Consider
this
Steps in constructing the C & E Diagram
1. State the problem (at the right end of the
backbone)
2. Identify major categories
3. Brainstorm sub-causes per category
4. Check for completeness of sub-causes
5. Pinpoint all the root causes (encircle endpoints)
6. Verify all root-causes
7. Identify true and real root causes of the problem
Consider this
Why-Why Diagram
A Why-Why Diagram is a Tree Diagram
where each child statement is determined
simply by asking 'why' the parent occurs.
Consider this
Why-why Analysis
A systematic approach in determining all the
contributors to a problem by asking a series of
Why questions.
Describe the problem in specific terms
For each likely cause ask, Why did this happen?
Continue for a minimum of five times
Show logical relationship of each response to the
one that preceded it
Stop when the team has enough information to
identify the root cause
STEP 6
Develop solutions
Cost-Benefit Analysis
I.
B.
Benefit
Cost
100. 00
Students
100. 00
Parents
50. 00
Teacher
C.
Benefit
200. 00
300. 00
Cost
Benefit
Teachers
+ 1. Self-Discipline
STEP 7
Finalize
improvement plan
Target
Activit
Output
y
Timeline
Starting Completio
Date
n
Date
Persons
Responsibl
e
Resources
Needed
STEP 8
Test/pilot your
solutions
Cost-Benefit Analysis
Comparing the total expected cost of
each option against the total expected
benefits, to see whether the benefits
outweigh the costs, and by how much.
Steps:
1. Measure the benefits.
2. Identify all costs components.
3. Compare and assess with the
stakeholders.
STEP 9
Commitment Signing
Photograph and place in Facebook,
commitment wall inside the school
Pictures signed commitments of
the other teachers in the school
must be placed in the commitment
wall
STEP 10
CHECK your
PROGRESS
What to Evaluate
Results
How much was the gap between desired and actual reduced?
Were the plans effective in addressing the causes you
targeted?
What do customers tell you now that the changes are in
place?
Has enough progress been made or do you need to go back
and try other solutions?
Were there unintended benefits or negative side effects?
Methods
Did you follow your plan?
Did you need to modify the plan/solution during
implementation?
What would you do differently next time around?
Importance of Closure
Recognize the
considerable
time and effort
that went into
the initiative.
Capture the
learning from the
initiative:
MORE POWER
By: Erlinda G. Dael, Ph.D.