PROCURE TO PAY

CYCLE

RequisitionRequisition :
1- Log on into the oracle application
and choose purchasing responsibility.
2- (N) Purchasing > Requisitions >
Requisitions
Select Internal or Purchase
Requisition Type . Fill Item ,quantity,
price , (UOM)unit of measure, Needby.
3-At the lower section of the screen,
enter Destination Type , Requester
,Organization, Location
4- (M) File> Save.
5- Click on Distribution .
5-Click on Approve Button .

Requisition
RFQ
Purchase
Order
Receipt
Invoice
Payment
Clear
Transaction
Post

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equest for Quotation (RFQ)

Request For Quotation :
1- Log on into the oracle application
and choose purchasing responsibility.
2- (N) Purchasing > Auto Create.
3- Operating unit.
4- (B) Clear.
5- Requisition Number: Enter the PR
number you have taken in previous
step.
6- (B) Find.
7- Check () at the lines.
8- Action: Create.
9- Document Type: RFQ.
10- (B) Automatic.
11- RFQ Type: Bid RFQ.
12- (B) Create.

Requisition
RFQ
Purchase
Order
Receipt
Invoice
Payment
Clear
Transaction
Post

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Purchase Order
Purchase Order :
Manual
Purchasing > Purchase Orders >
Purchase Orders.
Select Purchase Order Type ,Supplier,
Ship To , Bill To Item ,quantity, price ,
(UOM)unit of measured,
Click on Approve Button .
Automatic
From the quotation Select from main
menu: Tools Copy Documents from
quotation 3 to PO (standard or
Planned)
Press OK and then we get alarm by
the number of number of PO

Requisition
RFQ
Purchase
Order
Receipt
Invoice
Payment
Clear
Transaction
Post

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Receipt
Receipt :
Receiving > Receipts.
We get the quotations from the
supplier; and send PO
Now, we received the goods into our
warehouses [Receive against PO]

Requisition
RFQ
Purchase
Order
Receipt
Invoice
Payment
Clear
Transaction
Post

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FINANCIAL EFFECT

Invoice
Invoice :
(N) Payables > Invoices > Entry >
Invoices
1- IN Heeder _ Enter Operating Unit ,
Type
PO Number , Invoice Date , Invoice
Number .
2- IN Lines _ Enter Amount .
3- Press Action> Validate > Ok
4 -Press Action > Create Account >
Final >Ok
From Reports > View Accounting
DR/ Item Expenses
CR/ Liability ( Supplier)

Requisition
RFQ
Purchase
Order
Receipt
Invoice
Payment
Clear
Transaction
Post

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Payment
Payment :
(N) Payables > Invoices > Entry >
Invoices
1- (p) F11 > Enter Invoice Number
2- (p) Ctrl F11
3- Press Action> Pay in Full > Ok
4 - Enter Type , Payment Date , Bank
account Payment Method , Document
Number .
5- Press Action > Create Account >
Final > Ok
From Reports > View Accounting
DR/ Liability ( Supplier)
CR/ Cash Clearing

Requisition
RFQ
Purchase
Order
Receipt
Invoice
Payment
Clear
Transaction
Post

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Clear Transaction
Clear Transaction :
1- Log on into the oracle application
and choose Cash management
responsibility.
2- (N) Cash Management - Bank
Statement---Manual Clearing ---Clear
Transaction
3- check () AP Payment .
4- Enter Account Number , Account
Name > press Find > Check ()
Payment > Press Clear Transaction
5- Return to Payables Responsibility
> Payment > Payment > Search For
Payment .
6- Press Action > Create Account >
Final > Ok
From Reports > View Accounting
DR/ Cash Clearing
CR/ Cash

Requisition
RFQ
Purchase
Order
Receipt
Invoice
Payment
Clear
Transaction
Post

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Transfer To GL
Transfer To GL :
1- Log on into the oracle application
and choose Payables responsibility .
2- View > Requests > Submit New
Request > Single Request > Transfer
to General Ledger>Submit

Requisition
RFQ
Purchase
Order
Receipt
Invoice
Payment
Transfer To
GL
Clear
Transaction

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