WORKING WITH

WORKSHEETS

CELLS IN A WORKSHEET
Selecting cells in a worksheet
The active cell
The range concept

ENTERING A RANGE OR POINTING TO IT

Entering a range
Pointing to a range
Selecting multiple ranges of cells Ctrl key
Selecting an entire row or column of cells
Selecting cells in entire multiple adjacent
rows
Selecting cells in entire multiple
nonadjacent rows
Selecting cells in entire columns (single
column, multiple adjacent columns, or
multiple nonadjacent columns)

ENTERING DATA IN A WORKSHEET

In any cell, you can enter a constant or a
formula.
A constant is data that you enter (i.e.,
type at the keyboard) directly into a cell.
A formula produces a value that is
based on data, cell references, and
arithmetic operators included in the
formula.
Excel displays the data you enter or edit at
the keyboard on the formula bar.

ENTERING OR EDITING DATA AT

THE KEYBOARD
Excel also displays the Cancel, Enter,
and Insert Function buttons between
the Name box and the data.
Use one of the ways to place or store
the data in the cell.
You can also enter a constant in
several cells at the same time
you can also cancel the data entry
action

ENTERING TEXT WITHIN A CELL

When you enter text in a cell, Excel automatically
aligns the characters at the left of the cell.
You can also change the alignment of data in cells
by selecting one of the options in the Horizontal
list box in the Alignment tab of the Format Cells
dialog box.
Indenting text within a cell
Entering Multiple-Lines of Text in a Cell
Returning to a single line of text in a cell
Entering Text with AutoComplete and Pick From a
Drop-down List

Entering Numbers in a Cell

When you enter a number in a cell, the
number can include any of the numeric
characters (0 through 9) plus any of the
following special characters:
+ - () / $ % . , E e
When you enter a numeric value in a cell,
Excel automatically aligns the value at the
right border of the cell.
Changing the Number Format

Entering Formulas

The rules for entering a formula in a cell

Order of Precedence for Arithmetic Operators
Use of Parentheses
Cell References (see next slide)
Use of the Point Mode

Cell References
In fact, you could enter any of the
following eight formulas shown (as
well as other variations of these) in
cell C3 to calculate sales for 2011:
=B3*(1+.12) =B3*1.12
=(1+.12)*B3 =1.12*B3
=B3*(1+12%)
=B3*112%
=(1+12%)*B3
=112%*B3

Entering Functions
These functions are grouped into the following 11
categories:
Cube
Database
Date & Time
Engineering*
Financial
Information
Logical
Lookup & Reference
Math & Trig
Statistical
Text

Functions
The SUM function.
The following are examples of the SUM function:
Example
Description
=SUM(2,3)
Adds the constants 2 and 3.
=SUM(B3:F3)Adds the values in cells B3, C3, D3,
E3, and
F3.
=SUM(B8:B10) Adds the values in cells B8, B9,
and B10.
=SUM(B8:B10, B12, B15:B20) Adds the values in
cells B8
through B10, B12, and B15
through B20.

Functions
Syntax of Functions
Entering a Function with the Insert
Function Dialog Box:
Point to a cell or a range rather then
entering it
View the Formula result = at the
bottom of the dialog box
After entering the function, click on OK

Editing Data in a Worksheet

You can edit the contents of a cell either
within the cell or on the formula bar.
You can also edit cell contents on the
formula bar similar to the way in which
you edit within a cell.
For example, suppose you decide to
change the 250000 displayed in cell B3 to
275000.

COPYING AND MOVING

Using the Windows Clipboard.
Using Drag and Drop

DOCUMENTING A WORKSHEET
BY ATTACHING COMMENTS TO
CELLS
Add a Comment to a Cell
Edit a Comment
Delete a Comment

CLEAR, UNDUE, and REDO

CELLS
Clear cells
Undo cells
Redo cells