Tabulating Survey Results

in Excel using EZAnalyze

Paul Pope
Extension Program Specialist Evaluation
Leader Evaluation & Accountability Collaborative
Extension Education
979-845-7202
ppope@tamu.edu
 Overview of EZAnalyze

EZAnalyze is an add-in for Excel.

That means, once installed, it shows up under the Add-

Ins tab on the top menu bar.

EZAnalyze assumes data are entered into Excel in

exactly the way Extension Education has trained faculty
to do so!

All operations are incorporated into the pull-downs

no cell ranges to define; no formulas or functions to
create!
Case Scenario
The AG/NR Agent in Lone Star County conducted a one-day
workshop on subsurface drip irrigation (SDI)

Used a short survey for the evaluation

Customer satisfaction

Plans to adopt

Level of understanding before vs. after (retrospective post)

A few open-ended questions (comments)

20 participants completed the survey

Want to measure customer satisfaction and impact of the workshop

on level of understanding (hopefully it increased in areas covered).
The Evaluation Form
Coding the Data
Assign (write) a numeric code to each survey form.
In this scenario, use 1 20.
1

Survey ID
Preparing to Enter the Data
Create a variable name for each question on the survey
Can use spaces in the variable names
Descriptive variables names
1
Survey ID

Over sat

Quality
Accuracy

New
Easy
Range
Complete

Timely
Helpful

Know
Preparing to Enter the Data

1
Survey ID

q1

q2a
q2b
q2c

q2d
q2e

q2f
q2g
q2h

q2i
 Working with the Spreadsheet
Start with a blank spreadsheet.

Place your variable names across the first row. This is

what EZAnalyze uses for its list of variables in the
pull-down menus.
 Working with the Spreadsheet
Can add background color using fill color to facilitate
data entry
Coding the Data
1

1 2 3 4 5

1 2 3 4 5

4
3
2
4
5
5
4
4

4
 1

4
3
2
4
5
5
4
4

4
 Entering Data
Continue entering surveys until all 20 are in the
spreadsheet.

You now have 20 rows of data (1 row per survey)

Each column is a variable (For missing values, leave the cell blank)
this is what youll analyze
 Using EZAnalyze

All pull-down menus (no cell ranges or Excel functions).

Make sure youre in the Excel sheet with the data when
using the menus.

Click on the desired analysis.

Click on the variables you want analyzed.

EZAnalyze will place the results in a new Excel sheet.

 Options within EZAnalyze
Describe for percentage and descriptive statistics such as mean, median,

max, min, etc.

Disaggregate break down results by categories
Graph create basic graphs
Advance run advanced statistical tests such as correlation, t-test, ANOVA
Delete Xtra Sheets Deletes sheets (results) produced by EZAnalyze
 DESCRIBE
Describe for percentage and descriptive statistics such as
mean, median, max, min, etc.

Select which option you want.

 DESCRIPTIVE STATISTICS
Click on the variables you want to describe (on the left)

Click on the stats you want (on the right)

 DESCRIPTIVE STATISTICS
Results are placed in a new Excel sheet (EZA1)

Statistics you selected are displayed for the variables you

selected
 DESCRIPTIVE STATISTICS
Compare means on level of understanding (before vs.
after)

Entering before and after side-by-side makes the

comparison easy to see.
 PERCENTAGES
Note: be sure
to return to the
sheet with your
raw data.
PERCENTAGES
Results are placed in a
new Excel sheet (EZA2)

Percentages are displayed

for each variable you
selected

Includes frequency,
percent, valid percent,
and
cumulative percent

Percent vs. Valid Percent

(use Valid Percent)
What Do We Want to Demonstrate?
Participants were mostly or completely satisfied with the activity overall (Q1).
- percent at top level (completely (5))
- percent at top two levels combined (completely (5) or mostly (4))

Participants were mostly or completely satisfied with individual elements of the

activity (Q2a-j).
- percent at top level (completely (5))
- percent at top two levels combined (completely (5) or mostly (4))

Which elements of the activity were participants most satisfied with. (Q2a-j)
- comparison of means

Level of understanding increased using a comparison of before vs. after (Q4a-s)

- percent at top level (excellent (4))
- percent at top two levels combined (excellent (4) or good (3))
- comparison of means
- percent who increased understanding (using a difference variable)

Participants plan to adopt SDI technology (Q3)

- percent definitely (1) or probably (2)

Most participants would recommend another Extension activity on this topic (Q5).
- percent yes (1)
PERCENT
Participants were mostly or completely satisfied with the activity overall (Q1).
- percent at top level (completely (5))
- percent at top two levels combined (completely (5) or mostly (4))

Participants were mostly or completely satisfied with individual elements of the

activity (Q2a-j).
- percent at top level (completely (5))
- percent at top two levels combined (completely (5) or mostly (4))

Which elements of the activity were participants most satisfied with. (Q2a-j)
- comparison of means

Level of understanding increased using a comparison of before vs. after (Q4a-s)

- percent at top level (excellent (4))
- percent at top two levels combined (excellent (4) or good (3))
- comparison of means
- percent who increased understanding (using a difference variable)

Participants plan to adopt SDI technology (Q3)

- percent definitely (1) or probably (2)

Most participants would recommend another Extension activity on this topic (Q5).
- percent yes (1)
 PERCENT
1.

3.

2.
 PERCENT

Question 1
53% were completely satisfied with
the workshop, overall.
79% were completely or mostly
satisfied with the workshop,
overall.
(52.6+26.3)
Question 2a
35% were completely satisfied with
the quality of course materials.
90% were completely or mostly
satisfied with the quality of course
materials. (35.0 + 55.0)
 PERCENT

Question 3
41% indicated that they will definitely
adopt SDI.
94% indicated that they will definitely
or probably adopt SDI. (can use
cumulative percent)

Question 4
20% indicated an excellent level of
understanding of basic SDI
components before the workshop;
increasing to 50% after the
workshop.
35% indicated an excellent or
good
level of understanding of basic SDI
components before the workshop;
increasing to 100% after the
workshop.
 PERCENT

Question 5
95% would attend another activity
on this topic offered by Extension.
MEAN
Participants were mostly or completely satisfied with the activity overall (Q1).
- percent at top level (completely (5))
- percent at top two levels combined (completely (5) or mostly (4))

Participants were mostly or completely satisfied with individual elements of the

activity (Q2a-j).
- percent at top level (completely (5))
- percent at top two levels combined (completely (5) or mostly (4))

Which elements of the activity were participants most satisfied with. (Q2a-j)
- comparison of means

Level of understanding increased using a comparison of before vs. after (Q4a-s)

- percent at top level (excellent (4))
- percent at top two levels combined (excellent (4) or good (3))
- comparison of means
- percent who increased understanding (using a difference variable)

Participants plan to adopt SDI technology (Q3)

- percent definitely (1) or probably (2)

Most participants would recommend another Extension activity on this topic (Q5).
- percent yes (1)
 MEANS
1.

3.

2.
MEANS

Question 2

(most satisfying elements of the workshop)

Information being accurate
Range of topics covered
Completeness of information given on each topic
Knowledge level of presenters on the subject

(least satisfying elements of the workshop)

Information being new to you

Question 4
On a 4-point scale from 1 (Poor) to 4 (Excellent), level of understanding
on basic components of SDI increased from 2.35 to 3.50.
PERCENT WITH INCREASED UNDERSTANDING
Participants were mostly or completely satisfied with the activity overall (Q1).
- percent at top level (completely (5))
- percent at top two levels combined (completely (5) or mostly (4))

Participants were mostly or completely satisfied with individual elements of the

activity (Q2a-j).
- percent at top level (completely (5))
- percent at top two levels combined (completely (5) or mostly (4))

Which elements of the activity were participants most satisfied with. (Q2a-j)
- comparison of means

Level of understanding increased using a comparison of before vs. after (Q4a-s)

- percent at top level (excellent (4))
- percent at top two levels combined (excellent (4) or good (3))
- comparison of means
- percent who increased understanding (using a difference variable)

Participants plan to adopt SDI technology (Q3)

- percent definitely (1) or probably (2)

Most participants would recommend another Extension activity on this topic (Q5).
- percent yes (1)
% Who Increased Using a Difference Variable

Want to create a difference variable for each before-after

item on question 4, where difference = after before.

Then run a frequency table on the difference variable.

The percentage for 0 represents no change.

The percentage for all positive numbers represents a

positive change (moving up on the scale).

The percentage for all negative numbers represents a

negative change (moving down on the scale). Hopefully
there will be none or very few of these.
% Who Increased Using a Difference Variable

1. 2.
 % Who Increased Using a Difference Variable

3.

Delete any empty

columns between the
last variable and the
new difference variable
(q4a_chg).
 % Who Increased Using a Difference Variable

4.
% Who Increased Using a Difference Variable

As a direct result of the workshop, almost three-fourths of

participants (72%) perceived that their level of understanding
of
basic SDI components increased.

28% moved up 1 step on the scale; 33% moved up 2 steps on

the scale; 11% moved up 3 steps on the scale.

Can repeat this process for q4b q4s.

TAKING A STEP BACK

EZAnalyze is worth using just for the ease of producing

means and percentages in Excel!

Use it for that if nothing else (most will).

It will do more (graphs, filtering, advance statistics).

Advanced Statistics
These are inferential statistical tests
meaning they assume the data represents a
sample of the population (rather than a
census).

Bottom line: there is no reason to run these

tests unless you collected data from a
random sample of your participants. These
tests are not applicable to typical
evaluations of county programs.
Obtaining EZAnalyze

Free for educators.

The program and manual must be obtained through the

EZAnalyze web site. Do not distribute or accept a copy of
either from someone else.

Go to www.ezanalyze.com

Click on the Download button to access the program file

and manual. There is just a few questions to answer.

Follow the installation instructions.