Repair, Turnover And Acceptance

Of School Buildings And Other

Properties, Insurance Of School
Buildings And Maintenance Of
School Buildings

Mae Joy T. Baylon
Discussant
 Section10.REPAIR

Repair- involves remedial work done
on any damaged or deteriorated
portion or portions of a building to
restore its original condition. Prompt
attention on repair jobs will cut down
maintenance cost. (D.O. No. 47,
s.1999)
 Minor repairs involving not more than
P500,000.00 may be undertaken by the
school head through the school
administration, utilizing the Industrial Arts
classes teachers and/or community labor.
Upon the completion of the repair work, the
schoolheadshouldsubmittothedistrict/city
engineer a project accomplishment and
expenditurereportwithpictures.
 Renovation- is applied to old school
buildings which have weathered the years,
and remained sturdy, but need some face
liftingtorestoretheiroriginalcondition.
Old Spanish school buildings of historical
heritage should be repaired/maintained. Old
posts, floors, etc. may be replaced, keeping
them close to their original architectural
design.

Section11.TURNOVERANDACCEPTANCEOF
SCHOOLBUILDINGSANDOTHER
PROPERTIES
All completed projects implemented by the
DPWH funded out of the DECS School
Building Program shall be accepted in
accordancewithscopeofworkasappearing
in the approved contract and acceptance
guidelines.
The School Head/Principal shall seek the
concurrence of concerned DECS officials
uponprojectcompletionpriortoacceptance.
 All building construction projects undertaken
through local initiatives/foreign assistance
should be properly documented/booked up and
bepartoftheSchoolPropertyInventoryRecord.
(D.O.No.58,s.1997)
In cases where the construction of the building
hasbeenstoppedorsuspendedfor,theschools
division superintendent, with proper authority
form the Regional Office, may accept the
building provided that, after a careful
examination, it is found to have been
constructed in accordance with the plans and
specifications and that the cost data have been
checkedandfoundcorrect.
 In case plans and specifications
havebeenalteredwithoutinforming
the proper authorities, the schools
division superintendent or his
authorized representative should
not sign the certificate of
completion and the certificate o
acceptance.
Note:PowerPointdoesnotallowyoutohavenicedefaulttables-but
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 SECTION12.INSURANCEOFSCHOOL
BUILDINGS
buildings which are
All government school
permanent in structure shall be insured
with the General Insurance Fund, under
the administration of the Government
Service Insurance System, against fires,
floods, typhoons and other natural
calamities at a package rate of one
percent (1%) of their appraised values.
(D.O.No.76,s.1994)
 ThePhysicalFacilitiescoordinatorshalltake
charge of making the necessary
arrangements for the insurance coverage of
all government buildings. The General
Insurance Fund should be furnished with a
report on all insurable school buildings,
containing the following data for each
building:
Location of building (name of school,
sitio/barrio, municipality, province or city)
Kind of Buildings (Academic, Home
Economics, Shop, Office, etc.)
 Type of Construction (Concrete, Semi-
concrete,steel,wooden,etc.)
Sizeofbuildingandnumberofstoreys
NumberofRooms
TotalFloorArea
DateandCostofConstruction
LatestAppraisedValueforBuilding
OtherPertinentData
 Inorderthatclaimsfordamagesorlossesto
school properties could be maximized,
school heads shall submit all necessary
documents to GSIS-PRF, giving attention to
the provision of 90-day period (from day of
occurrence of loss or damage) for the
NOTICEOFCLAIMtobereceivedattheGSIS
Headquarters.(D.O.No.58,s.1997)
Allschoolsshallsubmitadulyaccomplished
Property Inventory Form to the GSIS (D.O.
No.76,s.1994)
 SECTION13.MAINTENANCEOFSCHOOL
BUILDINGS

A school building is the most important

component among the physical facilities of
the school. Accordingly, it should be given
priority attention in a schools physical
facilitiesmaintenanceprogram.
 The following parts of the school building
should be inspected regularly before and
after a typhoon and necessary repair and
replacementshouldbemade:
Roofs, for loose nails in caps on roof sheet,
sidelapse,ridgerolls,etc.
Ceiling,forplywoodandloosenails,etc.
Windows, for loose jalousie clips and jamb
joints
 Wallandpartition,forwaterseepage
Flooring and floor framing, for deteriorating
joist, broken floors, crack in concrete slabs,
etc.
Porch and corridors, for holes, cracks in
concreteslabs
Stairways,forrustyandslipperyportions
Kitchen/toilets for clogged plumbingfixtures
andseptictanks
Electricalinstallationorelectricalwirings
 OtherMaintenanceJobs:
Wooden components of the building should
be regularly inspected for the presence of
termitesandwoodboringinsects.
Deteriorated ones and less damaged parts
shouldbetreatedwithchemicals.
Hardwoodindoorandwindowjambsshould
beused.
Buildings should be painted at least once a
year.
 The inside part of overhead water tank
should be clean and water content replaced
regularly.
Full septic tank should be dredged, as
necessary.
Proper care should be taken of all electrical
appliancesandequipmentonthebasisofthe
ManualofInstruction.(D.O.No.103,s.1992)

Reference: DECS Service Manual 2000

Thankyouforlistening.