Emergencies

Planning and Response

Emergency

asudden,urgent,usuallyune
xpectedoccurrenceoroccasio
nrequiring immediateaction.
--from dictionary.com
Emergency Causes

Disasters
Artificially
Naturally
Planning for Emergencies

To mitigate or restore
Planning for Emergencies is
advantageous
Not only would it minimize the
casualty
Also shows where the industry lacks
Emergency Planning
What is a plan?
An Emergency Action Plan
The actual plan used to mitigate or restore
Not required
Compiling one is a beneficial
What can you find in the plan?
Conditions
Procedures
Appointed Persons
What to do in different scenarios
Floor plans
Evacuation or Exit routes
Contact Persons
Evacuation Sites
How do you alert employees to an
emergency?
Distinctive alarms
Portable Radio Unit
Audible Alarms
Visible Signs for emergency
Other Tactile device for the disabled
How do you develop and evacuation
policy and procedures?
Clear Procedures and Chain of Command
Specific or Precise Locations
Procedures for the Disabled
Overcoming the language barrier
Appointing personnel to handle different tasks
A System for accounting employees following an
emergency
What are coordinators and
evacuation wardens?
Appointed Personnel responsible for:
Assessing of the situation
Being the Cue person if emergency procedures need to be
done
Supervising the area, including the evacuation procedure
Coordinating outside emergency services
Directing the shutdown of the operations when needed
Under what conditions should you
call for an evacuation
Local emergency officials may announce
The designated personnel in the business should decide
In the event of natural or artificial disasters that should
be taken seriously
The type of building
How do you establish evacuation or
exit routes?
Clearly marked and well lit paths
Wide path
Unobstructed
Far from hazard
Prepare maps of the said routes
What employee info should you
include?
Personal information
Telephone numbers
Family contacts
Medical information
What medical assistance should you
provide?
If medical facilities are near the workplace
Make arrangements
Or else, the appointed persons should know first-aid.
Consultation with a physician
To order appropriate first-aid supplies
Medical personnel must be accessible for advice and
consultation
Establish contact with a local ambulance service
What role should employees play in
the plan?
The employees should be oriented
Preferably, employees should know first-aid
Employees are encouraged to suggest regarding:
Potential Hazards
Worst-Case Scenarios
Emergency Procedures
After development, the plan should be always
accessible.
What type of training do employees
need?
According to OSHA:
Individual Roles and Responsibilities
Threats, Hazards, and protective actions
Notification, warning, and communication procedures
Means for Locating Family members in an emergency
Emergency response procedures
Evacuation, shelter, and accountability procedures
Location and use of common emergency equipment
Emergency Shutdown Procedures
How often do you need to train your
employees?
OSHA:
Develop your initial plan
Hire new Employees
Introduce new equipment, materials, or processes into
the workplace that affect evacuation routes
Change the layout or design of the facility
Revise or update your emergency procedures
What special equipment should you
provide?
Should be based on the potential hazards in the
workplace
Personal protective equipment may include:
Safety Goggles or face shields
Hard hats and/or safety shoes
Proper respirators
Chemical suits, gloves, hoods, and boots
Special body protection for abnormal environmental conditions
Any other special equipment unique to your workplace
What to do about hazardous
substances?
Using and/or Storing hazardous substances expose the
workplace to increased risk
Information on these substances should be provided;
MSDSs (Material Safety Data sheets)
Includes:
Label
Handling
Storing
Using
First-aid Procedures
Who should you coordinate with
when drafting the plan?
Other Companies
Employee groups in the building
Local emergency responders
Local HAZMAT teams
Other outside responders
Emergency Response
For different situations
Situations
Fire
Medical Emergency
Violent Incidents and Threats
Hostage Taking
Bomb Threat
Finding Suspicious Parcels
Earthquake
 Flood
Active Shooter
Chemical Incident
Power Failure
Explosion
Demonstrations
Fire
Sounding the Alarm
Evacuation
After Hours Alarms
Controlling and Extinguishing the Fire
Sounding the Alarm
Upon detection of fire or smoke
Sunog!
Call 911
(or any hotlines that is appropriate)
If not in imminent danger
Report all details to the Building Warden as quickly as possible
Begin evacuation without delay
Evacuation
Evacuate as outlined
After Hours Alarms
Check the floor for other people
Before activation
Dont re-enter the building
Until authorized
Controlling and Extinguishing the
Fire
Dont
Unless trained or
Last resort
The personal safety of staff is more important
Than any property loss
Earthquake
Preparedness
Duties
Preparedness
Keep large/heavy objects close to the ground
Anchor all shelving and large items to the wall
Where possible
Ensure that pictures and mirrors are secured to the
walls.
Ensure all cabinets have latches that will keep the door
closed during shaking.
Be aware of the safe spots in your department,
E.g. the stable desks, or tables, and locations away from
potential falling objects.
Duties
If inside
If outside
After the shaking
Not at work
If you are inside during the shaking
Stay Inside
Move away from windows, mirrors, and objects that may
fall
Crawl under a strong shelter
Dont stand in a doorway
Drop to your knees and cover your head and neck with
your hands.
Dont use the elevator
If you are outside during the shaking
Stay outside.
Move away from the building and power lines.
Avoid overhanging structures.
Remain in your location until the shaking stops.
After the shaking
Expect aftershocks.
Check for fire, electrical and other hazards
Call (determine appropriate person and insert job title) to inform
Account for all staff and visitors.
If someone is missing, the Building Warden will search as soon as
it is safe to do so.
The Building Warden is to check for people who may be
trapped
Starting with offices and bathrooms.
Leave doors to rooms open (unless there is a fire).
After the shaking
Assess if anyone is injured
Provide medical assistance where required.
Check telephone lines
Notify Information Systems if there are problems.
Minimize telephone and cell use.
Do not evacuate
But check to ensure the routes are clear.
After the shaking
Conserve water.
Do not flush the toilets.
Assess further damage in your unit.
Use caution when opening doors to rooms or cupboards,
As objects may fall.
Post signs indicating dangerous areas
Notify your Supervisor of unsafe situations.
Flood
Warning
Duties
Warning
Any staff that learns of a flood emergency will
immediately contact the DM/President or designate.
Duties
The DM/President/Designate
EMO Coordinator
Employees
The DM/President/Designate
Assign the EMO coordinator
To contact EMO for information.
Assemble staff
Inform them of the situation and what is being done.
Assess the situation according to information available
from EMO
Make the decision for staff to stay or to evacuate to higher
ground.
Assemble staff in a suitable location
Instruct staff on how to proceed.
EMO Coordinator
Contact EMO for information about the flood.
Relay info to the DM/President/Designate as quickly as
possible.
Employees
Assemble as quickly as possible
To the location identified by the President.
Await instructions.
Obey any orders to evacuate.
Assist other staff who may need transportation
If the order to evacuate is given.
Summary
There is no guarantee what might happen at when
Emergency is issued
Planning for Emergency is not required
But beneficial
Some might require
Responding according to the plan is mostly advised
There are different procedures to different situations
If unknown, prioritize safety.