5 ICT Policies Using the document I have provided you with answer these questions:
What does an IT Policy do?
You could say that the IT Policy is divided in to two main sections, what are they? What security issues are covered in the IT Policy? According to this policy when will all the training take place? Do you think training should take place at other times also and if so when? What is a TNA? Why are legal legislations mentioned in this policy? In your opinion is this is a thorough ICT Policy? What might you ad to the policy?
Highlight what you believe to be the most important parts of this
policy ICT policies outline how the ICT Strategy will be put into operation
ICT policies will tend to cover:
Training Security Procurement
It is important that policies are reviewed
regularly to ensure that they still meet the objectives of the organisation Many policies will be written into the employees contract of employment.
It will outline these policies and by signing
the contract the employee is signing a legal agreement to comply with the policies.
The contract of employment will be backed
up by disciplinary procedures What would you do if you were in charge of writing this policy? What would it cover? How would you conduct the training? When would you conduct the training? Who monitors the training? An ICT Training Policy will include a statement of who needs to be trained, what training they need and how this training will be delivered. What would you do if you were in charge of writing this policy?
What would it cover?
Who needs to be trained Training needs for specific jobs What type of training to be used (e-learning, in-house, external courses, guest speakers etc.) Funding
How would you conduct the training?
Find out staff abilities (skills audit) Weigh up in-house vs external training
When would you conduct the training?
During Inductions (When someone new starts) When new hardware or software are introduced When/if new legislations are introduced New ventures within an organisation may generate training After appraisals As ongoing CPD
Who monitors the training
HR Department You have been asked to write the ICT Training Policy
Give an overview of 8-10 aspects it will cover
1. Review the ICT skills gap for the organisation 2. 3. 4. Build in time for an employee to consolidate newly acquired skills 5. 6. 7. 8. 9. 10. You have been asked to write the ICT Training Policy
Give an overview of 8-10 aspects it will cover
1. Review the ICT skills gap for the organisation 2. Review individuals training needs 3. Encourage an atmosphere of on-going ICT learning 4. Build in time for an employee to consolidate newly acquired skills 5. Ensure training individual staff benefits all by asking them to pass on information 6. Consider training costs 7. Ensure during induction training is given 8. Take immediate steps to replace any valuable ICT skills of leaving staff Covers how an organisation intends to protect its assets
Should lay down procedures that employees must follow in order to
protect its data and equipment from theft, misuse and unauthorised access
Organisations have the responsibility to maintain security measures
so that they meet the requirements of the law
Should aim to cover the security and privacy of data
Whats the difference between security of data and privacy of data?
Security making sure the data is correct, kept confidential and safe Privacy ensuring the data is not seen or accessed by anyone who is not authorized to see it MUST Identify potential threats to data and manage these threats
Allocate responsibilities for data security
State what resources are needed to maintain security
Lay down staff responsibilities in the prevention of misuse
Steps that should be taken to provide protection against viruses and physical security of computers
Lay down disciplinary procedures for breaches of security
A security policy will tend to have the following included: Introduction states purpose of policy Network Security usernames and passwords (min/max length etc.) Data Transfer Internet usage, data encryption, firewalls Change control and monitoring security logs Use of Laptops- rules on usage (personal/private), storage, etc. Backup and Recovery how backed up and recovered IT is then important that all staff within an organisation are made aware of the security policy
How can this be done?
Induction Training Leaflets, fliers, posters Bulletin boards (on company intranet) Emails Covers ways in which ICT hardware and software is obtained
A centralised policy will
ensure consistency and compatibility amongst all systems Provide possible discounts for bulk buys Reduce costs of all hardware and software maintenance and support if consistent A timescale for replacement of hardware should be included
Communication and consultation with all
departments is important, departments should feel involved with the decision process so as to be aware and to take ownership.
Consider the flexibility of the hardware and
software, can be upgraded if requirements change or grow? Consistency in hardware is ideal e.g. same model and make of laptops, desktops etc. will simplify maintenance
Consistency in software is similar e.g. same
operating systems, generic software applications etc. would insure a consistent look and feel, ease maintenance, training and support.
However, certain departments may require
specialist software, communication is important again May also cover disposal of unwanted or obsolete equipment Selling Donating Recycling