I do not object people

looking at their watches

when I am speaking. But, I
strongly object when they
start shaking watches to
ensure they are still
working..
How to give a
Powerful
Presentation
What is PRESENTATION?
 4Ps of Presentation

Plan
Prepare
Practice
Present
 1 P : Planning
st

5Ws :
What topic, duration
Why purpose of speaker,
(expected end result)
purpose of audience (needs)

Who target audience

When time, date
Where place (location, seating arrangement,
equipments available)
 Who target audience
Size
M : F ratio
Avg. age
Education
Occupation
Language preference
Knowledge about the topic
Attitude towards Topic, Speaker
 2 nd
P : Preparation

1. Collecting materials
2. Sifting through the material
3. Writing speech
4. Timing & Editing
5. Visual aids
 Writing the Speech
INTRODUCTION
Tell them what you are going to
tell them

BODY
Tell them

SUMMARY
Tell them what you have told
them

Must tell Should tell Could tell

 Introduction

the Challenge :
If audience is motivated to listen to the presentation,
address those reasons

But, if they are not..

MOTIVATE them.
 Open with IMPACT
How???

RELEVANT
Short story/Incident
Personal experience
Startling statement/Question
followed by WIIFM statement

WIIFM- Whats In It For Me?

 Body
(80% of the total speech)
Main point-1
Opening
Details
Example(s)

Main point-2
Opening
Details
Example(s)

Main point-3
Opening
Details
Example(s)
 Summary / Final
message
Applications/use
s
Summarizing
main points
Thanking the
audience
 Timing

20%
40 20
% %
10 10
% %
Rapport- Topic Logical explanation of Applicati Summary
bldg. Intro. each point with on +
+ + examples and of the Vote of
Presentat Outline visuals topic Thanks
ion
opener
 Visual aids
6 x 7 rule :
max. 6 lines per slide
max. 7 words per line

One topic per slide

Fonts must be readable; use Sans
Serif fonts
(Arial, Tahoma, Verdana, Calibri)

Same
font
colour
Size
 Key words instead of sentences
Contrast :
B/g : dark > Text : light
B/g : light > Text : dark

No italics ; No underline
CAPITALS or coloured text to
highlight a point
 3 rd
P : Practice

Mirror practice
Audio recording
Video recording
Practice before
mentor/friend

Dont forget to take FEEDBACK.

 Body Language
Gestures :
to stress an imp. word
to provide visualization effect to oral
message
to indicate the direction
to list out things
to move to the next topic/point

Posture : stand tall with head up,

shoulders back
 Eye contact :

Facial expressions :
relaxed, enthusiastic

Movement : towards audience,

not too much; not too little
 Voice
Talk; dont speak.
Speed : moderate
Tone : friendly +
enthusiastic
Pronunciations :
clear
Audibility :
Have pauses
4 th
P : Present
Dealing with nerves
 Handling Questions
Thank the person.
Repeat the question.
Answer if you can; dont bluff.
Check whether it was satisfactory or not.
Thank once again.
Tips :
Keep answers to-the-point.
Eye contact with all.
Give chance to max. people.
Never insult/criticize the questioner.
Guidelines
 People cant READ and LISTEN at the
same time.
Dont stand in front of the screen
when the projector is on.
Be smartly dressed and groomed;
better than your audience.
Reach the venue early and check the
equipments.
Avoid jargons.
Never start with a (-ve) note.
Do not read from the screen.
 Rememeber 5Ps : P P P P P

P roper

P reparation

P revents

P oor

P erformance
Any Questions?
In a nutshell
We learnt
What s Presentation?
4Ps of Presentation
1st P : Planning
5Ws
Audience analysis
2nd P : Preparation
Stage-1 : Collecting materials
Stage-2 : sifting through material
Stage-3 : Writing the speech :
Burger approach (Opening, Body, Final message)
 Stage-1 : Timing curve
Stage-2 : Visual aids
3rd P : Practice
Types
Body language
Voice
4th P : Present
Dealing with nerves
Handling questions
Guidelines