PARTS AND STYLES

OF FORMAL LETTER
 PARTS OF FORMAL LETTER
HEADING
REFERENCE LINE
DATE LINE
INSIDE ADDRESS
SALUTATION
SUBJECT LINE
ATTENTION LINE
BODY
COMPLIMENTARY CLOSE
SIGNATURE
INITIAL
ENCLOSURE
CARBON COPY NOTATION
MAILING NOTATION
POSTSCRIPT
 HEADING
LETTERHEAD
SENDERS ADDRESS
 REFERENCE LINE

Ref. WS/LS/C5
Your ref: LH/DC/2D
Our ref: RM/AM/21A
 DATE LINE
April 29, 2011 (American)
April 29th, 2011 (American)
29 April, 2011 (British)
29th April, 2011 (British)
 INSIDE ADDRESS
Mr. George T. Mann, Manager
Lawrence & Wool Ltd
109 Raffle City Street
New York, NY 10045
USA
Mr. James P. Mundy/ James P. Mundy, Esq

President Director
Windsay & Patterson Ltd
135 Fifth Avenue Street
New York, NY 13245
USA
 SALUTATION
Dear Sir,/Dear Madame,/Dear Sirs,/Dear
Mesdames,/Dear Mr. Richard, (British)
Dear Sir:/Gentleman:/Gentlemen:/Dear
Mr. Richard: (American)
 SUBJECT LINE
Subject: Computer Sales
Subject-Statement-July 1993
SUBJECT: New Credit Policy
Purchase Order No. MDX.21
CONTRACT NEGOTIATION
Re: Purchase Order No. 24X
RE: Inventory Control
 ATTENTION LINE
Attention: Mr. Robert Mann
Attention of Sales Manager
ATTENTION Sales Division
ATTENTION-Mr. Richard Smith
For the attention: Mr. Richard Smith
BODY
Opening paragraph
Message of the letter
Closing Paragraph
COMPLIMENTARY CLOSE
Yours Sincerely or Sincerely Yours
(American/have known the name)
Yours Faithfully or Faithfully Yours
(British/havent known the name)
SIGNATURE
Sincerely yours,

Signature

(Miss) Marianne
INITIAL
JM/MS
JM/ms
JM:MS
JM:ms
ENCLOSURE

Encl.
Encl. 2
CARBON COPY
CC
CC:
cc
cc:
Copies to:
MAILING NOTATION
Air Mail
Special Delivery
Registered Mail
POST SCRIPT

P.S
PS.
PS:
PS-
P.S. If you order within seven days, we can give you a 10
percent discount
Thank You