MICROSOFT

PROJECT
2013
A PRESENTATION
BY: VISMAY SHAH
16014111028
 Hello!
I am Vismay Shah
Welcome to Microsoft Project
2013
Microsoft Project (or MSP) is a project
management software program.
 BRIEF DETAILS OF PRESENTATION
In this Presentation you will cover following
topics.

1. INTRODUCTION TO THE SCREEN 11.ADD WBS TO THE PROJECT

2. A PRACTICLE EXMAPLE 12.USE OF SWTICH FORMULA
3. DETERMINE CRITICAL TASKS 13.ADDING RESOURCES TO THE
PROJECT
4. FORMATING OF BAR
14.WHOLE RESOURCE SHEET
5. PROJECT SUMMARY TASK
15.ASSIGNING OF RESOURCES
6. ALL ABOUT CALENDAR IN MS
PROJECT 16.RESOURCE LEVLING
7. EXCEPTION RECURRING AS WEEKLY, 17.RESOURCE GRAPH
MONTHLY, YEARLY
18.EARNED VALUE CONCEPT.
8. ADDING NEW COLUMNS TO THE
19.MACRO CONCEPT.
PROJECT
20.LETS CREATE A SWITCH (VISUAL
9. USE OF FILTER
BASIC)
10.USE OF GROUP
21.CREATE YOUR OWN FACILIATED
MENU
 LETS HAVE AN INTRODUCTION TO THE
1 SCREEN
 TASK NAME is RESOURCE NAME
TASK MODE can nothing but the allocates the
be of Two types activity name, FINISH is the resource and let
, For ex. date on/by which you know which
1. Manually Excavation, the activity will resource is being
Scheduled PCC, Brickwork be completed. used for
2. Auto Etc. particular
Scheduled activity.

DURATION is PREDECESSORS
START is you start
Total time contains main 4
date of the Activity,
taken to constraints that can
It can be the
complete an decide that which
Current Date or
activity. activities will start
Any date of the
This will be in together or parallel
calendar.
terms of Days. or will finish
 THINGS TO SET UP BEFORE USE
I. OPEN THE MS PROJEC 2013.
II. Before Start using it , you need to set
certain things on it for that Go to the
file menu on the right hand side upper
corner.
III. You will see the Last tab of OPTIONS
there. Click on it
IV. A dialogue box will prompt up as shown
in Image.
PROMPT OF
GO TO LAST TAB
DIALOGUE
FILE MENU OPTIONS
BOX
 GENERAL

The 1st TAB you
TAB
will see of General, In this particular
tab You need to set the DATE & TIME Format from any
of the options above but for the work Convenience go
for the DAY DD-MM-YY.

DISPLAY TAB
In the next tab named Display ; You can see the
currency options for this Project. Go to the Currency as
shown selected in image & change it to the INR as
shown in Next slide.

SCHEDULE TAB
In the Schedule Tab you can see another label named
Schedule Which denoted that Shows assignment unit as
a : Percentage. Change it to the Decimal From
dropdown list.

SCHEDULE TAB
As you can see ; MS Project takes each New Task
Manually Scheduled but for the work Convenience
change it to the Auto Schedule.

SCHEDULE TAB
In MS Project , We usually work with Fix Duration and
not with Fix Units. But By default MS Project take it as
Fixed Unit , so we need to change it as Fixed Duration.
 ADVANCED

In MS Project ,TAB are chances
There of make mistakes in
entries , to overcome that we can undo them by Ctrl+Z ,
but there is an option in this TAB by which you can
increase this Undo level , By default it is 20. I have
changed it to 35.
2 TRY OUT A PRACTICAL EXMAPLE
 Now As shown in Image Add some
Activities. But you can see that Each
activity starts parallel to each other but
this is not possible in real time practice .
For ex. Tracing of the Soil can not be
started before/ parallel to Excavation so
as Shuttering can not be started
before/parallel to Bar Bending.

So we need to give predecessors to the

activates in the column of predecessors
by just putting the row number there.
 As you can see now the bar has been shifted to
after the completion of the preceding activity.

But now we can say that if tracing is of 2 days

then after the day 1 of that activity some of
the work will be completed and by next day
the PCC work in traced part can be started
parallel to it.

To do Such thing Just double click on the

Activity of PCC & screen will be prompt
following dialogue box.
 Go to the
Predecessor
s Tab.
 In this tab you will find the preceding activity
for PCC as Tracing .
In that you need to change the Type of Activity
to Finish to Start to Start to start. But we need
to start PCC exactly after the next day so give
Lag time in next column as 1day.
 After Selecting it Just Click on Ok.
 Now you can see the change in BAR as well as
Predecessors.
 Similarly the activity of BAR
BENDING has no relation with
excavation, so that can be started
parallel with Excavation.
To do so remove the predecessor
given.
 HOW TO DETERMINE CRITICAL TASKS IN
3 WORKING PROJECT
 Now to highlight the critical path go to the FORMAT
Menu, There you will see a option for Critical Task as
shown in image.
Now click on it.
 YOU CAN SEE THE CHANGE NOW.
4 FORMATING OF BAR
 So you can see that the critical path has been
highlighted by red bars.

Now if you look at bars the only gives the duration

of activity as bar , no other information can be
obtained by them.

To do that we need to Format the Bars. Just Go To

FORMAT
MENU FORMAT BAR STYLE

By clicking on it you will have a dialogue box like

below.

TEXT TAB
Go to the TEXT tab on the right side corner as
shown , you will have the things shown in next
slide.

You need to change it. SO in the TEXT Tab just

change & write as following

1.Left- start 2.Right Finish 3.Top Name 4.Bottom

Duration.
 Now Just Click on Ok.
 You can see the Change now but also there is no
change in critical path. So go again to ,

FORMAT
MENU FORMAT BAR STYLE

In the appeared dialogue box scroll through bottom &

you will find the critical name showing red bar. See the
Text tab , it is blank. So we need to repeat the
procedure as we did for task.
 After changing it as per slide no. 28 just click
 So now you can see the critical task are also
changed and they are showing information like
normal tasks.
5 HOW TO GET PROJECT SUMMARY TASK

PROJECT SUMMARY TASK
It is used to determine total summary or total
duration of entire project.

To do the same, select the whole project data from

left corner of screen & ..

DO CHECK
MARK TO
FORMAT UPPER PROJECT
MENU LEFT CORNER SUMMARY
TASK BUTTON
 You will see something like show in next
slide.
 LETS TALK ALL ABOUT CALENDAR IN MS
6 PROJECT
 HOW TO CREATE NEW
CALENDAR
PROJECT CHANGE
WORKING
MENU TIME
Then, as You can see a dialogue box , To CREATE a new
calendar of your convince , click on Create New
Calendar

After clicking on that another dialogue box will

appear , asking a name along with 2 radio buttons
asking if you want to create new base calendar or Make
a copy some other calendar.

Here I have given my own name VISMAY as calendar


STANDARD CALENDAR

Here as you can see the standard calendar has 2

nonworking days & the general working time is 8.00 to
17.00 am.

VISMAY CALENDAR

As you can see in this calendar named VISMAY I

have changed the working days & working hours as
well.
 TO DO so go to Work Weeks tab in Change
Working Time dialogue box.

To change the working times of each day select

the days from the left side panel & click on third
radio button named Set day(s) to these specific
working time

Now click on Details in right side.

Initially in standard calendar it was 8.00 to 12.00

& 13.00 to 17.00. from which I have changed it to
9.30 to 13.00 & 14.00 to 18.30.

VISMAY CALENDAR

Also I have changed the Saturday as the

working day from Nonworking day.
But for the timings are as follows : 9.00 to
12.00 & 13.00 to 17.00.

VISMAY CALENDAR
As now to add holidays on working days Go To the
Exceptions TAB as shown.

ADD THE HOLIDAYS as per the CALENDAR And you

will se the day current working day will be
changed to NON-WORKING DAY & shown by
Underline.

VISMAY CALENDAR
IT WONT WORK OR APPLY YOUR CALENDAR UNTILL
& UNLESS YOU CHANGED IT.
To do so

PROJECT PROJECT
MENU INFORMATION
 EXCEPTION RECURRING AS WEEKLY, MONTHLY,
7 YEARLY
YEARLY EXCEPTION

Let us take the example of 15th August that occurs as

Holiday in Calendar Every Year.

So, You dont need to add exception every year manually.

To do so 1st create the exception of Independence day for

current year & double click on it.

You will have a dialogue box shown in next slide.

 As you can see this
dialogue box have
different facilities such
as you can set time for
exceptions.

The very next label is of

Recurrence Pattern.
This label faciliets you
that you can repeat the
exception as
daily/weekly/monthly/ye
arly.

As we are going for the

independence day it
occurs yearly.
 As you can see it is asking
for the date on which it
needs to be repeated
yearly.
The third label is of Range
of recurrence.
Currently it is showing that
it will end after 1
occurrence, let us change
to 5.
 You can see that it will occur for
next 5 years and will end by 15-8-
2020.
 YOU CAN SEE
THE CHANGE
NOW.
MONTHLY EXCEPTION

Let us take the example of a company that has 1st

Saturday holiday.

To do so create an exception on any 1nd Saturday of

current month & double click on it.

You will have a dialogue box shown in next slide.

In the prompted dialogue box ,go to the recurrence

label click on recurrence pattern as monthly.
 It will ask recurrence time in
terms of Date of particular or
Day e.g. This exception
should recur on 1st Saturday
of each month.
Set the recur time as The
First Saturday of Every 1
month.
Click on ok. You will see that
exception has created on
every 1st Saturday of each
month.
WEEKLY EXCEPTION

Let us take the example of a company that has

alternate Sunday working. E.g. 2nd & 4th Saturday will
be Holiday.

To do so create an exception on any 2nd Saturday of

current month & double click on it.

You will have a dialogue box shown in next slide.

In the prompted dialogue box ,go to the recurrence

label click on recurrence pattern as weekly.
 It will ask recurrence time in
terms of week e.g. This
exception should recur after
1 week or 2 week etc.
To set alternate , set the
recur time as 2 weeks &
Saturday as the day to recur
in the below days.
Click on ok. You will see that
exception has created on
each alternate
Also I have Saturday.
changed the
range of recurrence as 15.
8 ADDING NEW COLUMNS TO THE PROJECT
 Now , let us assume that in a Large project there
are number of engineers are working to the same
project & each one have different responsibilities.

To show or to keep record that who has what

responsibility we need to add a new column in MSP.

But you will find that it has no in built column as

responsibilities.
 You can see there is no inbuilt option such as
responsibility.

So we have to create it manually. To do so, right click

on the column of Add new Column & go to the
custom fields.
 By clicking on
custom
fields, you
will prompt a
dialogue box.
 You can see the different option to
add texts e.g. text1, text2 etc.
We rename the field as
responsibility. & click on OK.

In the next label name custom

attribute you will find the button
of Lookup. Basically lookup stands
for entering the value for
manually created field.

After clicking on that button you

will have dialogue box shown in
next slide.
 It has options for adding the values as
well as descriptions for it.

I have added 3 names as

responsibility consist of
engineer name.
Then click on Close.
 As you can see that it is
created now.
Lets go to the main
screen & add the new
created column.
 As you can see it has three values to
add.

Now let us add this for activities.

 Now , let us assume that in a project there are number of
activities that has values as Billed or not.

To show or to keep record that which activities are billed

or not. We need to add a new column in MSP.

Repeat the same procedure. Only the difference will be

this time look up value will have Yes or No option
 Similarly we can show the PHASES of the project.

Repeat the procedure , the only difference that it will have

lookup values as Phase1 , Phase2 etc.
9 HOW TO USE FILTER TO THE PROJECT
 As you can see there is a filter option in VIEW menu.

The current status of filter option is [No Filter] .

 In Filter option There are many in-built
filters ready to use.

But in some case we need to filter the

project as per our need or client need.

To do so we need to create a new filter,

For example in this project I want to

see only those acivities assigned to
VRAJ.
 NAME of the VALUES to be
filter checked by
required filter.
(Responsibility
in our case)

FIELD NAME TEST to be

required to be performed in
filtered filter.
 FILTER FOR THE TEST DOES NOT EUQAL

NOW
JUST
CLICK ON
SAVE.

The Highlighted Part in the Image can be summarized as follows:

Filter the Project & show only such Activities that Does not Equal
to (test) VRAJ (value) in the field name RESPONSIBILITY .
 As you can see that New Custom
filter is now created.

Apply it to the project & see the

change in your Activity List.
FILTER FOR THE TEST EUQAL

NOW
JUST
CLICK ON
SAVE.

The Highlighted Part in the Image can be summarized as

follows:

Filter the Project & show only such Activities that Equals
to (test) ISHAN (value) in the field name
RESPONSIBILITY .
 TWO LINE FILTER

NOW
JUST
CLICK ON
SAVE.

The Highlighted Part in the Image can be summarized as

follows:

Filter the Project & show only such Activities that Equals
to (test) VRAJ (value) in the field name RESPONSIBILITY
OR show only such Activities that Does not Equal to (test)
NO (value) in the field name BILL.
10 HOW TO USE GROUP TO THE PROJECT
 In Group By option There are many
in-built groups ready to use.

But in some case we need to group

the project as per our need or client
need.

To do so we need to create a new

group,

For example in this project I want to

group the project for those acivities
which are assigned to VRAJ.
FILED NAME by FILED TYPE by
which you want to which you want
create the group to create the
group

Nature of
ORDER either
Ascending or
Descending
11 HOW TO ADD WBS TO THE PROJECT
PROJECT
WBS DEFINE CODE
MENU

PROJECT CODE
PROFILE, PROJECT
INITIALS LIKE AM,
VS ETC.
 HOW TO CHANGE ALREADY ASSIGNED
12 RESPONSIBILTY IN CURRENT WORKING
PROJECT ( USE OF SWTICH FORMULA)
USE OF SWITCH FORMULA

TO UNDERSTAND THIS CASE LET US TAKE AN

CLASSIC EXAMPLE , THAT IN A WORKING PROJECT AN
ENGINEER NAMED ISHAN IS GOING TO REPLACED
BY NEW ENGINEER KUSH

IN SUCH CASE WHEN WE HAVE ALREADY ASSIGNED

THE RESPONSIBILITY , NOW WE HAVE TO CHANGE
ALL THE RESPONSIBILITY ASSIGNED TO ISHAN TO
KUSH.
 NOW FIRST ADD A NEW COLUMN NAMED NEW RESPONSIBILITY.
 AS YOU CAN SEE THAT
NOW A NEW COLUMN IS
CREATED.

DO NOTE THAT WE ARE

NOT GOING TO ADD NEW
LOOK UP VALUES THIS
TIME.
 GO TO THE FORMULA BUTTON
IN THE CUSTOM FILED.

YOU WILL SEE SOMETHING LIKE

AS SHOWN IN NEXT SLIDE.
 THIS IS THE DIALOUGE BOX FOR FORMULA.
FUNCTION

GENERAL

SWITCH
FORMULA
 YOU CAN SEE NOW THAT WE HAVE ADDED THE FORMULA TO OUR
NEW FLIED
 BY WHAT VALUE YOU NEED
TO CHANGE THAT FUNCTION

NAME OF THE FIELD

WHERE CHANGE IS
REQUIRED
 NOW TO ADD THE FILED
NAME WHICH REQUIRES
CHANGES GO TO
FIELD TEXT

CUSTOM TEXT

RESPONSIBILTY
 AS YOU CAN SEE NOW
THAT RESPONSIBILTY
FIELD IS ADDED.

NOW ADD = RIGHT

AFTER THE SQAURE
BRACET IS COMPLETED.

AND JUST AFTER THAT

INSERT THE ORIGINAL
VALUE, i.e. ISHAN

NOW PUT , & INSERT

THE NEW VALUE, i.e.
KUSH
 UP TO THIS
COMMAND WE HAVE
CHANGED
RESPONSIBILITY OF
ISHAN TO KUSH BUT
WHAT ABOUT
OTHERS?

WE ARE NOT
CHANGING THEM , SO
WE NEED TO ADD
THAT TOO.

TO DO SO FOLLOW
NEXT SLIDE.
 JUST CLICK ON OK.
 SEE THAT NOW THE
RESPONSIBILITY HAS CHANGED
FOR ISHAN TO KUSH BUT NOT
FOR VISMAY.
13 ADDING RESOURCES TO THE PROJECT
TYPE OF RESOURCE INITIALS OF RESOURCE STANDARD RATE OF
FOR EX. WORK, NAME RESOURCE IN PER DAY
MATERIAL OR COST FOR EX. L FOR LABOUR OR PER HOUR UNITS.

NAME OF THE WHAT TYPE OF MAXIMUM UNITS

RESOURCES QUANTITY YOU USE WHICH CAN BE USED
FOR EX. FOR RESOURCE FOR RESOURCE.
MASON, FOR EX. CUBIC MT. ,
MISTRY,RMC CUBIC FT., KG ETC.
CEMENT, SAND
ETC.
 RESOURCE TYPE : WORK

BASICALLY WORK TYPE RESOURCES INCLUDES ONLY THOSE RESOURCES

WHICH ARE BEING USED FOR SPECIFIC WORK/TASK SUCH AS
JCB,VIBRATORS, MACHINE MIXER, TRACTORS, DUMPERS ETC.

HERE IN THIS CASE I HAVE ADDED JCB RESOURCE WITH ITS MAXIMUM
UNITS AS 2 & STANDARD RATE AS 700RS/DAY.

YOU CAN ADD MANY RESOURCE OF WORK TYPE AS SHOWN IN NEXT SLIDE.
 RESOURCE TYPE : MATERIAL

BASICALLY MATERIAL TYPE RESOURCES INCLUDES ONLY THOSE

RESOURCES WHICH ARE BEING USED FOR SPECIFIC WORK/TASK
SUCH AS JCB,VIBRATORS, MACHINE MIXER, TRACTORS, DUMPERS
ETC.

HERE IN THIS CASE I HAVE ADDED RMC RESOURCE WITH ITS UNITS
AS M3[METERE CUBE] & STANDARD RATE AS 3200RS.

IN COMPARE OF WORK TYPE RESOURCES , THE MATERIAL TYPE

RESOURCES DOESNT CONTAIN ANY MAX. UNITS [ IT IS ASSUMED
THAT YOU CAN USE AS MUCH AS YOU CAN]

YOU CAN ADD MANY RESOURCE OF MATERIAL TYPE AS SHOWN IN

 YOU CANT ADD COST TO
THIS TYPE OF RESOURCE
RESOURCE TYPE : COST

BASICALLY COST TYPE RESOURCES INCLUDES ONLY THOSE

RESOURCES WHICH ARE BEING USED ON SOME SPECIFIC COST SUCH
AS CONTAINER, MUSTER , LEVEL TUBE , GLOVES & SHOES ETC.

HERE IN THIS CASE I HAVE ADDED MUSTER RESOURCE WITHOUT

ADDING ANYTHING.

YOU CAN ADD MANY RESOURCE OF MATERIAL TYPE AS SHOWN IN

NEXT SLIDE.
14 WHOLE RESOURCE SHEET
 NOW WHEN YOU ARE WORKING WITH 2 OR MORE PROJECT ,
YOU DONT NEED TO CREATE RESOURCE SHEET EVERYTIME.

MICROSOFT PROJECT GIVES US A FACILTY NAMED RESOURCE

PULLING BY WHICH WE CAN PULL THE WHOLE RESOURCE
SHEET TO ANOTHER PROJECT FILE.

LETS SEE THE PROCEDURE OF IT.

STEP 1: CREATE A NEW FILE ( I AM TAKING A BLANK FILE JUST FOR
UNDERSTANDING PURPOSE)

STEP 2: GO TO THE RESOURCE MENU , THERE YOU WILL FIND AN

OPTION NAME RESOURCE POOL , IN THAT OPTION YOU WILL FIND
ANOTHER OPTION SHARE RESOURCE.

STEP 3: CLICK ON IT.

STEP 4: A DIALOUGE BOX WILL APPEAR AS SHOWN IN NEXT SLIDE.

 JUST CLICK ON OK.

AND NOW CHECK IN IN NEW PROJECT FILES RESOURCE

SHEET , EVERY RESOURCE IS COPIED OR YOU CAN SAY
PULLED FROM THE OLD FILE.
15 ASSIGNING OF RESOURCES
STEP 1: GO TO THE GANTT CHART VIEW
STEP 2: ADD NEW COLUMN OF RESOURCE
NAME
YOU CAN SEE THE LIST OF RESOURCES WHICH YOU HAVE ADDED IN RESOUECE
SHEET
STEP 3: ASSIGN RESOURCE TO THE ACTIVITIES BY CHECKING THE BOX AHEAD
OF THEM
 IT MAY HAPPEN THAT ANY ACTIVITY CONTAINS MORE THAN 1 RESOURCE ,
SO YOU CAN ADD MULTIPLE RESOURCE TO ONE ACTIVITY.

SEE HERE I HAVE ADDED JCB & LABOUR TO THE EXCAVATION

ACTIVITY.
IT MAY HAPPEN THAT ANY ACTIVITY CONTAINS MORE THAN 1 UNIT OF A
RESOURCE , SO TO INCREASE UNITS OF A PARTICULAR RESOURCES , DOUBLE
CLICK ON THE ACTIVITY.
YOU WILL
HAVE A
DIALOUGE BOX
AS ABOVE.

GO TO THE
RESOURCE
TAB NOW.
GO TO THE
UNITS
COLUMN AND
CHANGE AS
PER YOUR
REQUIREMENT
S
NOW
CLICK ON
OK.
SEE NOW REINFORCEMENT ACTIVITY HAS 2 RESOURCES WITH
MORE THAN 1 UNIT.
THE EARLIER PROCEDURE IS LITTLE DIFFUCLUT
& TEDIOUS , SO WE HAVE AN ALTERNATE OF IT.
GO TO
TASK

GANTT
CHART

MORE VIEWS
YOU WILL HAVE DIALOUGE BOX LIKE
THIS. NOW SELECT TASK DETAILS
FORM
BY SELECTING TASK DETAILS FORM YOU WILL HAVE A SCREEN
LIKE THIS.
TASK DETAILS FORM WILL SHOW YOU ONE ACTIVITY AT TIME
WITH FOLLOWING DETAILS

1. NAME
2. DURATION
3. START
4. FINISH
5. CONSTRAINT
6. TASK TYPE
7. WBS CODE
8. % COMPLETE

& LAST BUT NOT THE LEAST YOU CAN ADD RESOURCE EASILY.
16 RESOURCE LEVLING
LET US TAKE FOLLOWING EXAMPLE IN ORDER TO UNDERSTAND RESOURCE
LEVELING
ACTIVITY DURATION MASONS LABOURS

1-2 (A) 2 1 2
2-3 (B) 3 2 2
2-4 (C) 4 3 2
2-5 (D) 2 1 3
3-10 ( E) 4 2 2
4-6 (F) 2 3 2
4-7 (G) 4 3 3
5-9 (H) 4 5 3
6-8 (I) 2 1 2
7-9 (J) 5 1 3
8-9 (K) 3 0 4
9-11 (L) 2 1 1
10-11 (M) 3 1 2
11-12 (N) 2 1 2
I HAVE DRAFTED & ALLOCATED THE RESOURCES IN NEW MSP
FILE.
BY THE CONVENTIONAL METHOD YOU KNOW THAT 13 & 10 IS THE
MAXIMUM UNIT FOR MASON & LABOUR RESPECTIVELY.

SO YOU CAN SEE AS PER THE ALLOCATION IT IS HIGHLIGHTED BY

RED, THAT MEANS YOU NEED TO BALANCE IT.
THIS IS THE SIGN OF
OVERALLOCATION
17 RESOURCE GRAPH
TO LEVEL THE RESOURCES GO TO

CLICK ON LEVEL ALL & THEN

SEE ALMOST EACH
ACIVITY IS LEVELED
NOW. THAT RED
HEAD ARE GONE
FROM MOST OF THE
ACTIVITY.
BY THIS OPTION YOU CAN CLEAR THE LEVELING FROM THE
ENTIRE PROJECT.
18 EARNED VALUE CONCEPT.
LET US TAKE AN EXAMPLE THAT WE ARE WORKING ON THE PROJECT
WHICH IS ABOUT 80,000RS IN TOTAL COST.

BY THE TIME OF INITAIL SCHEDULING WE FOUND THAT COST OF 1ST

DAY IS 8000 , COST OF 2ND DAY IS 16000, BUT ON THE THIRD DAY
RAIN OCCURRED & NO WORK HAPPENED.

LET , RS24000=Budgeted cost for work schedule (BCWS)

The value of work done = 0.25 * planning cost = 20000Rs (this is

called BCWP Budgeted cost for work performance)
Actual work done, on site = 22000Rs. (ACWP Actual cost for work
progress)
Cost performance index (CPI) = BCWP / ACWP = 20000/22000 =
0.90
If CPI.
= 1 On schedule
>1 under the Budget
<1 Over the Budget

FORECAST COST = Planning cost / CPI = 80000/0.90 = 88000Rs.

SPI = Schedule Performance index = BCWP/ BCWS = 20000/24000

= 0.83
If SPI
=1 on schedule
>1 Ahead the Schedule
<1 Behind the schedule

FORECAST DURATION = Planned duration/ SPI = 10/0.83 = 12Days

NOW SET A BASE LINE TO THE PROJECT , FOR THAT GO TO
PROJECT SET SET
MENU BASE LINE BASE LINE

& YOU WILL HAVE SCREEN AS SHOWN IN NEXT

SLIDE.
CLICK ON OK & HENCE A
BASE LINE OF THE PROJECT
IS SET UP.
NOW GO PROJECT PROJECT
TO MENU INFORMATION
TO HAVE THE IDEA THAT WE ARE OVER BUDGET OR UNDER BUDGET
, WE NEED TO SET A STATUS DATE ON WHICH WE NEED THE
EARNED VALUE DATA.

I HAVE SELECTED 28TH NOV. (3RD DAY FROM THE STARTING DATE OF
THE PROJECT.)
TO SEE THE TABLE OF EARN VALUE GO AS SHOWN IN FIGURE.
SELECT THE EARNED VALUE COST
INDICATORS TABLE
YOU WILL HAVE A SCREEN LIKE ABOVE IMAGE.

NOW ADD 2 NEW COLUMN TO IT ACTUAL COST & %

COMPLETE.

CHANGE THE VALUE OF THEM AS 22,000RS & 25%

RESPECTIVELY.
YOU CAN SEE THE VALUES OF CPI &
SPI.
19 MACRO CONCEPT.
TO GO THE
MACROS
VIEW MACROS
TO RECORD A MACRO.

RECORD
VIEW MACROS
MACRO
HERE IN THIS CASE I AM RECORDING A MACRO FOR SHOWING CRITICAL
ACTIVITY.

STEP1 : START RECORDING A MACRO.

STEP 2: RENAME THE MACRO AS
CRITICAL

STEP 3: CLICK ON OK.

STEP 4: NOW GO TO FORMAT MENU &

CLCIK ON CRITICAL PATH.

STEP 5: AGAIN GO TO VIEW MENU &

STOP THE MACRO.

HENCE MACROS CAN BE SUMMRIESED AS A
RECORED THING/SCRIPT WHICH WE NEED TO
PERFORM REPETETIVE IN A PROJECT.

SO MACRO WILL WORK LIKE , YOU RECORD

IT THE WHOLE SEQUENCE 1ST TIME NOW FOR
THE 2ND OR 3RD TIME JUST RUN THE MACRO
INSTEAD OF DOING WHOLE PROCEDURE
AGAIN
NOW TO RUN THAT RECORED
MACRO VIEW
VIEW MACROS
MACRO

SELECT THE MACRO

& CLICK ON RUN.
ONLY
CRITICAL
ACTIVITIES
ARE SHOWN
AFTER
RUNNING THE
MACRO.
SELECT THE NON-CRITICAL
MACRO & CLICK ON RUN.
SEE , CRITICAL & NON
CRITICAL ACTIVITIES
ARE TOGETHER NOW.
20 LETS CREATE A SWITCH (VISUAL BASIC)
SWITCH IS BASICALLY NOTHING BUT A VISUAL AID ADDED TO
THE PROJECT. IT SERVES AS FACILITY TO THE PLANNER.

IT WORKS ABSOLUTE FUNDAMENTALS OF MACROS, BUT WHEN

WE DONT NEED TO REPEAT THOSE STEP, SWITCH HELPS US
TO PUT THEM TOGETHER & BY THE TIME WE JUST NEED TO
CLICK THE SWITCH TO PERFORM PARTICULAR TASK.

IN THIS CASE I AM CREATING THE SWITCH FOR THE CRITICAL &

NON CRITICAL COMMAND.
NOW TO ADD A VISUAL AID TO THE PROJECT GO TO
VISUAL
VIEW MACROS
BASIC

AFTER CLICKING ON IT YOU WILL PROMPT A TOTALLY NEW SCREEN

AS SHOWN IN NEXT SLIDE.
NOW IN THAT SCREEN GO TO INSERT

USERFORM

AFTER THIS YOU

WILL HAVE A
SCREEN AS SHOWN
IN NEXT SLIDE.
NOW INSERT A
SWITCH FROM
TOOL BOX.
RENAME THIS
COMMAND BUTTON
AS CRITICAL
ADD ANOTHER
SWITCH NAMED AS
NON CRITICAL

THIS IS HOW WE
JUST CREATE THE
SWITCH, FOR
FUNCTIONING OF
THIS SWITCHES WE
NEED SOME
COMMAND & TO DO
SPO, FOLLOW THE
NEXT SLIDE.
 VIEW EDIT
VIEW MACROS
MACROS OPTION

AFTER CLICKING ON
EDIT , YOU WILL HAVE A
SCREEN AS SHOWN IN
NEXT SLIDE.
COPY THE HIGHLIGHTED
COMMAND.

NOW PASTE THIS

COMMAND IN CRITICAL
SWITCH BY DOUBLE
CLICKING ON IT.
 BEFORE

NOW DO THE
SAME PROCEDURE
AFTER
FOR NON-CRITICAL
SWITCH
NOW TO RUN THE SWITCH, GO TO RUN MENU & THEN RUN
OPTION, AFTER CLICKING ON IT YOU WILL HAVE A SCREEN AS
SHOWN IN NEXT SLIDE.
YOU CAN SEE THAT 2 SWITCHES ARE PROMPTED TO OUR
MSP SCREEN & BY CLICKING ON IT, WE CAN FIND THE
CRITICAL & NON-CRITICAL TASK DIRECTLYA
21 CREATE YOUR OWN FACILIATED MENU
MICROSOFT PROJECT PROVIDE US THE FACILITY TO CREATE A MENU
LIKE PROJECT , VIEW ,TASK, WHICH HAS OUR OWN USEFUL
FUNCTIONS IN IT.

TO DO SO GO TO THE TASK MENU & ON THE VERY LEFT SIDE OF IT,

YOU WILL FIND A BLANK PART.

YES! RIGHT CLICK ON THAT BLANK PART & SELECT THE SECOND LAST
OPTION.
YOU WILL HAVE
DIALOUGE BOX
LIKE THIS IN
WHICH AT
BOTTOM PART YOU
CAN ADD YOUR
NEW TAB.

JUST CLICK ON IT
& THEN CLICK ON
RENAME BUTTON.

YOU CAN SEE THAT

YOUR REQUIRED
TAB IS CREATED
NOW AS SHOWN
IN NEXT SLIDE.
NOW FROM THE
LIST OF
POPULAR
COMMANDS YOU
CAN ADD YOUR
DESIRED
COMMANDS.

I HAVE ADDED
1. CUT
2. INFORMATION
3. SAVE
4. STATUS DATE
JUST CLICK ON
OK
DONE!!
Thanks!
Any questions?
You can find me at
Fb.me/vismay30
Shah.vismay.30@gmail.com