Computerized Accounting System

Prepared by: Luisito V. Correa Jr., CPA

BALIUAG UNIVERSITY
Basic Facts

Original Name:
Systemanalyse und Programmentwicklung
"System Analysis and Program Development

Current Name
Systeme, Anwendungen und Produkte in der Datenverarbeitung
Systems, Applications and Products in Data Processing

Company Listed Name: SAP AG/ SAP SE

Historical Background

Establishment: 1972, Weinheim, Germany

Founders:
Dietmar Hopp
Klaus Tschira
Hans-Werner Hector
Hasso Plattner
Claus Wellenreuther
Historical Background

Five IBM engineers were working on an enterprise wide

system in the 1970s.
IBM decided to abort the project.
The five IBM engineers left IBM to continue working on the
abandoned project.
They built the company as a private
partnership under the German Civil Code.
SAP Global Status

SAP is the world leader in enterprise applications in terms of

software and software-related service.
Worlds third largest independent software manufacturer.
SAP serves 293,000 customers in 190 countries
80% of SAP customers are SMEs
SAP customers include: 87% of the Forbes Global 2000
companies, 98% of the 100 most valued brands, 100% of the
Dow Jones top scoring sustainability companies, 78% of the
worlds food, 82% of the worlds medical devices, 74% of the
worlds transaction revenue touches an SAP system.
SAP Enterprise Solutions for All Sizes
Large Midsize Companies /
Enterprises Subsidiaries
Small Companies /
Subsidiaries

mySAP All-in-One
Consists of the mySAP
Business Suite tailored to
mySAP Business the needs of midsize
SAP Business
Suite companies; the software One
Complete set of is easy to install, Can be implemented in
business functionality implement,and maintain, a matter of days and
for all requirements and provides a full range provides all the
of business functions functions you need
SAP Enterprise Applications
Business Software (business functionalities) Under Business Suite

Customer Relationship Management (CRM)

Enterprise Resource Planning (ERP)
Product Lifecycle Management (PLM)
Supply Chain Management (SCM)
Supplier Relationship Management (SRM)
SAP Business One

SAP Business One is a business management solution

designed for small and midsize businesses.
SAP Business One gives you instant access to real-time
information through one single system.
The application is divided into a number of modules, each
covering a different business function.
SAP Business One has a user-friendly interface that serves
as your central ERP access point, with standard interfaces
to internal and external data sources.
SAP Business One: Technology

End-to-end solution
Windows look & feel
Easy Simple navigation
Drill-down reporting
to Use Drag&Relate
Integrated with Microsoft Word and Microsoft Excel
Client
SDK

2-tier client/server architecture

("fat client")
Architecture Win 32 based, C++
Different database options
Server Version check
Integration
Toolkit
Easy to configure
Search helps
SDK Forms
Flexible Queries
User-defined fields
Data Services Formatted searches
base Mail
Backup
SDK (programming interface for VB, C/C++, Java)
Integration Toolkit 1.5 (data interface based on
Interfaces SOAP 1.1)
Key Capabilities of SAP Business One
Key Capabilities of SAP Business One,
cont.
1. Accounting and Financials
Manage general ledgers, journals, budgets, and accounts payables
and receivables
Automate real-time accounting postings when relevant business
events occur
Manage banking, payments, and reconciliation, such as checks,
cash, and credit cards
Create financial reports, such as profit and loss, cash flow, balance
sheets, and aging reports
Support automated tax calculation and reporting, including sales,
use, and value-added tax
Key Capabilities of SAP Business One,
cont.
2. Sales / Customer Relationship Management
Create customer quotes, sales orders, invoices and delivery
documents
Maintain customer contacts and tasks with full Microsoft Outlook
synchronization
Track sales opportunities and activities from first contact to final
closing
Maintain customer price lists
Outside sales reps can remotely access customer and sales
information over the Web
Key Capabilities of SAP Business One,
cont.
3. Purchasing
Create purchase orders, purchase deliveries, purchase returns and credit
notes
Maintain all vendor information and have a history of vendor purchases
Inventory and Distribution
Manage all information on all items and parts
Perform inventory counts, stock tracking, and transfers in real time across
multiple warehouse locations by serial number, lots, and multiple bin locations
Provide real-time inventory updates, inventory valuation, and availability
checks
Support the pick-and-pack process
Maintain serial numbers
Key Capabilities of SAP Business One,
cont.
4. Inventory and Distribution
Manage all information on all items and parts
Perform inventory counts, stock tracking, and transfers in real
time across multiple warehouse locations by serial number, lots,
and multiple bin locations
Provide real-time inventory updates, inventory valuation, and
availability checks
Support the pick-and-pack process
Maintain serial numbers
Key Capabilities of SAP Business One,
cont.
5. Manufacturing and Production Operations
Control bills of materials (BOMs), including product descriptions,
warehouse location, composition, and quantities
Create production orders
Create material requirements planning (MRP) scenarios that
specify a planning horizon
Generate automatic production and inventory replenishment
orders needed in the quantities and time specified by the
production schedule
Key Capabilities of SAP Business One,
cont.
6. Service
Manage service contracts
Create service calls and service tickets
Enable a knowledge database of problems and resolutions to
facilitate customer service
Enable customer tracking across interactions
7. Human Resources
Capture pertinent employee information to manage all employee
records and data
Key Capabilities of SAP Business One,
cont.
8. Reporting and Dashboard
Export to Excel
Use Crystal Reports which comes along with SAP Business One
Use drag and relate feature to click through and combine all
relevant information to obtain complete visibility of all business
operations
Create management dashboards that provide key performance
indicators (KPIs), such as sales bookings, year-to-date revenue,
accounts receivable, and open orders
Key Capabilities of SAP Business One,
cont.
9. Administration and Customization
Workflow-based alerts to monitor, notify, and take action on
specific business events
Easy-to-use customizations with user-defined fields, forms,
queries, and reports
Seamless integration with Microsoft Office and other applications
using standard application programming interfaces (APIs)
Extensible software development kits (SDKs) and partner add-ons
to meet specific industry vertical needs
SAP Business One Modules

Human Resources
SAP Business One Modules, cont.

1. Administration
Contains the basic system settings for currency exchange rates,
system setup, and authorizations, as well as settings for online
alerts, and data import/export functions.
2. Financials
Manages all your accounting data and chart of accounts, general
ledger, current accounting posting, and reporting. In addition, you
can define budgets and profit centers for better management of
company revenues and expenses.
SAP Business One Modules, cont.

3. Sales Opportunities
Helps the sales employees to manage their sales opportunities and
enables you to analyze your sales information. It also includes
opportunity forecast reports, won opportunities, an opportunities
pipeline, and a dynamic display of sales stages.
4. Sales A/R
Handles all aspects of the sales process, from entering sales
quotations, sales orders and deliveries, to issuing customer
invoices and returns. In addition, you can draw base documents to
target documents, or send letters to customers with open debts.
SAP Business One Modules, cont.

5. Purchasing A/P
Lets you manage all your vendor transactions. You can map the
entire buying process, from purchase orders to vendor invoicing.
Companies that import goods can use the landed costs functionality
to calculate the purchase prices of their imported items, including
customs, transport and insurance, fees, taxes, and other landed
costs.
6. Business Partners
Stores the master data for all your business partners, including
relevant information about customers, dealers, vendors, and
leads. In addition, you can store information about business
partner activities, as well as data for sales volume forecasts.
SAP Business One Modules, cont.

7. Banking
Handles the full range of monetary transactions. In addition, you
can use Payment Engine to process automatic payments.
8. Inventory
Manages your inventory, including warehouse inventory, price lists,
special pricing agreements, alternative items, and warehouse
transactions, as well as the pricing and packaging process, and
batches and serial number management.
SAP Business One Modules, cont.

9. Production
Enables you to handle bills of material and production orders.
10. MRP (Material Requirements Planning)
Effectively manages your material requirements in the
manufacturing process. A planning wizard helps you define planning
scenarios that consider existing inventory, sales orders, purchase
orders, production orders, and forecasts, to create material
ordering recommendations that enable you to fulfill your
commitments to your customers.
SAP Business One Modules, cont.

11. Service
Manages interaction between service representatives and
customers. It enables you to enter and maintain information about
service contracts, items and serial numbers, customer complaints
and inquiries, as well as perform numerous related functions. Each
time a customer reports a problem, you log it in by opening a
service call.
12. Human Resources
Maintains information on company employees and enables you to
perform numerous related functions. It provides staff management
capabilities, including employee details, contact information, and
absence reports.
SAP Business One Modules, cont.

13. Reports
Enables you to compile reports with corporate data and
information in exactly the way you want to see it. This includes
company internal evaluations, inventory reports, financial reports,
and accounting data. In addition to the predefined reports, you can
also define individual queries.
REFERENCES

Fasttrack, 2015, Basic Business Process

Fasttrack, 2015, Quick Guide to Computer Application Using SAP
Business One
SAP SE, 2014, SAP Business OneTo Go
SAP AG, 2013, Introducing SAP Business One
www.sap.com
www.wikipedia.com

Thank You