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he formation of a company is a step by step process
involving various stages. Basically, there are four stages in the
formation of a company. hese are:
1) Promotion of a company
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3) Its capital subscription, and
4) Commencement of business
Incorporation of Companies in India and setting up of
branch offices of foreign corporations in India are
regulated by the Companies Act, 1956. he Companies
Act of 1956 sets down rules and regulations for the
establishment of both public and private companies in
India. £
uor the formation of a company the approval of the name by the
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the company will maintain its registered office is required.
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` here should be an existing company the
` uurther, the , in the name are required to be
*$.͟ in the case of a
` *$+in the case of a Company.
` u are permitted by the -
to open its branch offices in India.
` Application for permission to open a branch, a project
office or liaison office is made via the Reserve Bank of
India by submitting form u
./to the uoreign
Investment and echnology ransfer Department of the
Reserve Bank of India. .
Cont.
` uor opening a project or site office, application may be
made on u u
. 0to the regional offices of the
Reserve Bank of India
` A foreign investor need not have a local partner,
whether or not the foreigner wants to hold full equity
of the company. he portion of the equity thus not
held by the foreign investor can be offered to the
public.
` he ROC informs the applicant within from
the date of submission of the application, whether or
not any of the names applied for is available.
` Once a name is approved, it is valid for a period of six
months, within which time Memorandum of
Association and Articles of Association together with
miscellaneous documents are required to be filed
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` Memorandum of Association
` Articles of Association
` Prospectus /Statement in lieu of prospectus is not requires
in case of a private company
` Copy of import agreements.
` Statutory declaration in uorm I
` Copy of Letter of Register indicating approval of name.
` Power of Attorney.
` -otice of situation of registered office (in uorm 18) and
particulars of Directors (in uorm 32).
` hese two forms can be field either at the time of
incorporation or within 30 days form the date of
incorporation.
` he documents should be duly executed
signed and stamped from the date of approval
of name by the Registrar.
` It is to be ensured that subscribers to the
Memorandum and Articles of Association of
the proposed company are same as the
promoters whose names are appearing in the
application for availability of name
) 1
a) An Advocate of the Supreme Court or of a igh
Court or
b) An attorney or a pleader entitled to appear before a
igh Court or
c) A secretary or a chartered accountant in whole time
practice in India, who is engaged in the formation of
the company or
d) A person named in the Articles as a director,
manager or secretary of the company
he documents duly stamped together and the necessary fees
are to be filed with the Registrar ithin 30 days of the
incorporation of the company, a notice of the situation of the
registered office of the company shall be given to the Registrar
who shall record the same (Sec.146)
à
à u
u
M he form or documents does not contain the
necessary enclosures;
M he documents is not properly signed or certified;
M Certain particulars have not bee filled up;
M Certain particulars are apparently believed to be
false;
M -ot accompanied by the requisite filing fee;
M -ot filed in proper time.
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Conclusive evidence as regards the
compliance with the requirements of the Act
in regards to registration of company and the
matter precedent or incidental thereto.
` he date mentioned in this certificate of
incorporation is the date of incorporation of
the company.
` It brings the company into existence as a legal
person
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` A private company can commence business on receipt of its
certificate of incorporation
` he prospectus has to be filed with the ROC before it can be issued
to the public. In case the company decides not to approach the
public for the necessary capital and obtains it privately, it can file a
statement in lieu of prospectus with the ROC.
` On fulfillment of these requirements, the ROC issues a Certificate of
Commencement of business to the public company. he company
can commence business immediately after it receives this
certificate.
EuuECS Ou REGISRAIO-
hen a company is registered and a certificate of
incorporation is issued by the Registrar, the
consequences that follow are:
1. he company becomes a
.
2. he company acquires a
3. he company͛s
(Sec 34)
A private limited company can commence business
immediately after its incorporation. A public company
has to obtain
before
it can commence it.
hen an association does not satisfy the
conditions to be registered in the companies
act it can not be registered and if it works
without registration it will have to bear the
effects of non registration on :
a) the association, and
b) others
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Ú Shareholders knowledge of the field in, and
the purpose for which their money is going to
be used by the company
Ú Outsiders knowledge regarding the objects of
the company
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PRI-I-G A-D SIG-I-G Ou
MEMORA-DUM
According to Sec.15, the Memorandum of Association of a
company shall be ü
Printed
Divided into paragraphs numbered consecutively, and
Signed by 7 (2 in case of a private company) subscribers
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he Memorandum of Association of a company shall be in
such one of the forms in tables B, C, D and E in Schedule I to
the Companies Act, 1956, as may be applicable to the case
of the company, or in a form as near thereto as
circumstances admit.
CO-E-S Ou MEMORA-DUM
According to Sec.13, the Memorandum of every
company shall contain the following clauses :
*0!
Undesirable name to be avoided
Injunction if identical name adopted
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Limited or Private Limited as the last word or words
of the name
Prohibition of use of certain names
Use of some key words according to authorised capital
Publication of name (Sec.147)
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Ú o enable subscribers to the Memorandum to know the uses to
which their money may be put
Ú o enable creditors and persons dealing with the company to know
what its permitted range of enterprise or activities is
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Change of registered office from one place to another
place in the same city, town or village
Change of registered office from one town to another
town in the same state
Change of registered office from one state to another
1
1. Special resolution
2. Confirmation by the Company Law Board
3. -otice to affected parties
4. -otice to Registrar
5. Power of the Company Law Board to confirm
change discretionary
6. Rights and interests of members and creditors to
be taken care of
7. Copy of special resolution and the order of the
company law board to be filed with the registrar
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he power of alteration of objects is subject to two
limits :
Substansive or physical limit
Procedural limit
1. Special resolution
2. Copy of special resolution to be filed
3. Certification of registration
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A company limited by shares or guarantee cannot
change its Memorandum so as to impose any
additional liability on the members or to compel
them to buy additional shares of the company
unless all the members agree in writing to such
change either before or after the change
ALERAIO- Ou ARICLES
O he Privy Council held that since the company was a legal person
separate from its shareholders, Lee was a ͚worker͛ of the company,
even though he was the controlling shareholder and sole director
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` It has long been recognized that an inflexible application of
the principle in can lead to abuses and
undesirable consequences, for example, to the detriment
of innocent and honest creditors. hus, some exceptions to
this principle have developed, and the company is treated,
in some degree, as the same as its members or directors or
managers. hese exceptions are described as cases of
͚lifting the corporate veil͛ or ͚piercing the veil of
incorporation͛.
21
he courts may pierce the corporate veil to look at the
characteristics of the shareholders. ͞
͟ the
court lifted the corporate veil. In this case a school was run like
a company but the shares were held by trustees on educational
charitable trusts. hey pierced the veil in order to look into the
terms on which the trustee held the shares.
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In times of war the court is prepared to lift the
corporate veil and determine the nature of
shareholding
In the Daimler case where germen shareholders
held the shares of an English comp. during the time
of world war 1.
3:1
At times tax legislations warrant the lifting of the
corporate veil. he courts are prepared to disregard
the separate legal personality of companies in case
of tax evasions or liberal schemes of tax avoidance
without any necessary legislative authority
5
1
Section 216 of the Insolvency Act now makes it an offence
for anyone who was a director or a shadow director of the
original company at any time during the 12 months
preceding its going into insolvent liquidation to be in any
way concerned (except with leave of court) during the
next five years in the formation, management, of a
company or business with a name by which the original
company was known or one so similar as to suggest an
association with that company.
` COMMIEE Ou I-SPECIO-.
` DISSOLUIO- Ou COMPA-Y.
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( SEC 439) ?
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What Orders, The Court |ay Pass ? (SEC 443)
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