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OBJECTIVES

To know the basic ideas of the Microsoft Access


Databse 2010
To show how to open Microsoft Access
Database 2010
To know the history of Microsoft Access Databse
2010
To know the uses of Microsoft Access Databse
2010
To know the advantages and disadvantages of
Microsoft Access Database 2010
INTRODUCTION
Microsoft Access is a database management system (DBMS) from
Microsoft that combines the relational Microsoft Jet Database Engine
with a graphical user interface and software-development tools
a member of the Microsoft Office suite of applications, included in the
Professional and higher editions or sold separately
Microsoft Access stores data in its own format based on the Access Jet
Database Engine
can also import or link directly to data stored in other applications and
databases
Used for developing softwares
Access is supported by Visual Basic for Applications (VBA), an object-
based programming language that can reference a variety of objects
TIMELINE
1992: Microsoft released Access version 1.0 on November 13, 1992, and an Access 1.1
release in May 1993 to improve compatibility with other Microsoft products and to
include the Access Basic programming language.
1994: Microsoft specified the minimum hardware requirements for Access v2.0 as:
Microsoft Windows v3.1 with 4 MB of RAM required, 6 MB RAM recommended; 8 MB
of available hard disk space required, 14 MB hard disk space recommended. The
product shipped on seven 1.44 MB diskettes. The manual shows a 1994 copyright
date.

With Office 95, Microsoft Access 7.0 (a.k.a. "Access 95") became part of the Microsoft
Office Professional Suite, joining Microsoft Excel, Word, and PowerPoint and
transitioning from Access Basic to VBA. Since then, Microsoft has released new
versions of Microsoft Access with each release of Microsoft Office. This includes
Access 97 (version 8.0), Access 2000 (version 9.0), Access 2002 (version 10.0),
Access 2003 (version 11.5), Access 2007 (version 12.0), Access 2010 (version 14.0),
and Access 2013 (version 15.0).
OPENING MICROSOFT ACCESS
Open a database from within Access
If Access is already running, use the following procedure to open a database:
1.) Click the Microsoft Office Button , and then click Open.
2.) Click a shortcut in the Open dialog box, or in the Look in box, click the drive or folder that
contains the database that you want.
3.) In the folder list, browse to the folder that contains the database.
4.) When you find the database, do one of the following:
Double-click the database to open it in the default mode specified in the Access
Options dialog box or the mode that was set by an administrative policy.
Click Open to open the database for shared access in a multi-user environment so that you
and other users can read and write to the database.
Click the arrow next to the Open button and then click Open Read-Only to open the database
for read-only access so that you can view but not edit it. Other users can still read and write to
the database.
Click the arrow next to the Open button and then click Open Exclusive to open the database
with exclusive access. When you have a database open with exclusive access, anyone else
who tries to open the database receives a "file already in use" message.
Click the arrow next to the Open button and then click Open Exclusive Read-Only to open the
database for read-only access. Other users can still open the database, but they are limited to
read-only mode.
OPENING MICROSOFT ACCESS
Open multiple databases at the same time
In a single instance of Access, you can have only one database open at a time. In other words,
you cannot start Access, open one database, and then open another database without
closing the first database. However, you can run multiple instances of Access at the same
time, each with a database open in it. Each time you start Access, you open a new instance
of it. For example, to have two Access databases open at the same time, start Access and
open the first Access database, and then start a new instance of Access and open the
second database.
NOTE: The number of instances of Access that you can run at the same time is limited by how
much memory is available. Available memory depends on how much RAM your computer
has and how much memory is being used by the other programs running at the time.
Each instance of Access runs in a separate window. If you have more than one instance of
Access running and you want to view them simultaneously, you can tile the windows.
To tile more than one Access window
1.) For each program that you do not want to tile, click the Minimize button in the upper-right
corner of the window.
2.) Right-click the Windows taskbar, and then click Tile Windows Vertically.
3.) After you have tiled the windows, you can more easily copy and paste data or drag and
drop database objects between the Access databases.
OPENING MICROSOFT ACCESS
Create a desktop shortcut to open a database object
1.) Open the database containing the object for which you want to create a shortcut.
2.) Resize the Access window and minimize any other open windows so that you can see the
desktop behind the Access window.
3.) In the Navigation Pane, find the object for which you want to create the shortcut.
4.) Drag the object from the Navigation Pane to the desktop. When you release the mouse
button, the shortcut is created on the desktop.
5.) If you want the shortcut in a location other than the desktop, use Windows Explorer to move
the shortcut to the location you want.
When you double-click the shortcut, Access opens the database in which the object is stored
and displays the object. If Access is already running and the object associated with the
shortcut is in a database other than the currently open database, a new instance of Access
is started. To open the object in a specific view in Access, right-click the shortcut and then
click the view you want.
NOTE:
If you move the database after you create the shortcut, delete the shortcut and create a new
one.
To delete a shortcut, click it and then press the DELETE key. Deleting the shortcut does not
delete the object that the shortcut opens.
USES OF MICROSOFT ACCESS
1. What Is Microsoft Access Used For in Business
- Microsoft Access is a program that can be used for business. If you start a business, you
certainly often work with database. For example, you want to make the data of financial report of
your business. It will be much easier and better with Microsoft Access. So, you have to buy the
software, learn it, and practice using it. Therefore, I can say that it is considered as one of the 5
uses of Microsoft Access.
2. What Is Microsoft Access Used For in Schools
- If you are a student of administration or statistics, you certainly often use database. Besides
that, database is also often used for the teachers to make the schedules. The schedules include
for all the teachers and for the students each class which means schedules of lessons. Because
of that, both teachers and students often use database in the daily activities in the school. It is
also very useful for those who work in the library at your school to ease you to use database,
Microsoft Access will be very helpful. It can ease you to create, edit, and maintain database.
3. For Office
- For office, there are many positions of people who often work with database. For examples are
secretary, HRD, and financial planner. However, some other positions may also work database. It
means that database becomes one of the most popular activities in an office. That is why you
have to consider using Microsoft Access. With Microsoft Access, everyone will be easier to work
with database.
USES OF MICROSOFT ACCESS
4. What Is Microsoft Access Used For In The Workplace
- If you have ever created or joined an organization, of course you know about the activities to do
in the workplace. In this case, what I mean is related to the report need. For examples are income
and outcome report, activity plan, and there are still many things to report. Those reports will be
much easier to create with Microsoft Access. That is why We say that it belongs to one of the 5
Microsoft Access uses.
5. For Programmer
- Programmers also often work with database. That is why they also need Microsoft Access.
Microsoft Access is very useful for programmers to ease their activities related to programming.
That is why if you are a programmer, you have to know how to use Microsoft Access program.

Those are 5 uses of MS Access that you need to know. Microsoft Access can be a program that
will be useful for other people with different occupations. Anyway, you have to learn about this
program. Hopefully this will be useful. Besides, I also hope that it will be a good reference for you
who want to know about the uses of MS Access.
ADVANTAGES OF MS ACCESS
Has built in report generator (found only on VS Professional
Edition)
Easy to deploy. Does not required .NET framework (In .Net you
need to be careful how you do this)
Has many solutions already built for it
Easy to code it to do emails and printing of labels (not as easy
with .NET)
Does a good job for simple applications where the user can
manage data directly even without coding
Provides OLAP reporting out-of-the-box
DISADVANTAGES OF MS ACCESS
Costs money
MS-Access security is not all that powerful (as I hear - Not sure aobut
that).
Ms-Access forces you to work with VBA - Not a full OO language
Has basic Data Grid control as well as other simple controls only. It is not
possible to build advanced custom controls.
Code and data exist together in one file
May not be easy to provide code sharing amongst developers
Not a good choice for web sites of many users
Does not provide full text search (as in SQL Server for example)
.COM based