INTELLIGENCE REPORT WRITING

 REASONS FOR WRITING REPORTS

 Written reports are a permanent record
of activities
 Make possible to transmit facts or
essential data
 Aid top level intelligence experts in the
interpretation and analysis of
information.
Definition of Reporting-
Reporting is knowingly
passing along information to
someone else.
Pre-requires for good reporting.
 A precise understanding of the
assignment
 Ability to go where the desired
information is
 Ability to collect and retain accurately
and in detail
 Ability to transmit the collected
information as soon as possible
TOOLS FOR REPORTING
 SIX BASIC QUESTIONS
 Who?
 What?
 When?
 Where?
 Why?
 How?
SEVEN BASIC CHARACTERISTICS OF
GOOD REPORT
 PERTINENT
 ACCURATE
 CLEARLY PHRASED
 UNBIASED
 COMPLETE
 CONCISE
 TIMELY
 THE DIFFERENCE BETWEEN
REPORTING AND INTERPRETATION
Objective/factual reporting
Subjective/interpretive reporting
To report well, the competent and honest
observer generally need not concern
Himself interpreting what he observes.
Difference between fact and
interpretation.
NOTE TAKING,
Use one you find workable
Develop own system of abbreviations as in
dates, etc.
Jot down facts only- get only the bones of the
skeleton.
Omit articles, connectives- write key words of
the information.
Write later the details when they are still fresh
in your mind.
THE ORGANIZATIONS AND
EXPRESSION OF A REPORT.
HEADING
COLLECTION AND SOURCE DATA
THE INFORMATION PART
THE INTERPRETATIVE COMMENTS.
THE TEST OF A GOOD REPORT.
 All of the who, what, when, where, why and
how have been included in the collection data
and information section of the report.
 It gives a clear account of how the information
was obtained
 It contains no unsupported generalizations.
 It contains no inexactness of expression.
 It contains no inaccuracies of observation.
 It is repetitive.
 It contains only information of significance of
the assignment.
THE FOUR (4) “C” TEST OF A GOOD REPORT.
1. CLEAR
 Is the report clear?
 Will the reader understand what the situation is or
what happened? (who? What? Where? When?
Why? How?)
 Is the report limited to one main subject?
 Is the report written in terms the reader knows?
 Is the information of interest to the reader?
 Are the important ideas emphasized?
 Do the points “hang together”?
 Are the recommendations and conclusions, if any,
clear stated?
 Is the report written in “talking language”?
CONCISE.
 Is the report as brief as possible?
 Can the report be read rapidly?
 Are meaningless phrases left out?
 Are unnecessary words eliminated?
 Are the sentences short and simple?
 Does the get to the point quickly?
 Are over- worked expression avoided?
A good report is like a girl’s
bathing suit. It must not be too
brief to be scandalously cheap
and not too long to be
uninteresting.
CORRECT
 Is the grammar correct? All words
spelled correctly?
 Are the facts and figures correct?
Correct punctuations used?
 Are all words used correctly?
 Are contractions and abbreviations
avoided?
COMPLETE
 Is the report dated/signed/classified?
 Is it clear to whom the report is to be
sent?
 Does the report present all the
information which the reader needs?
 Is it clear whether a reply is expected?
 Does you report have a human touch?
Information report format is
divided into four (4) principal
parts: the heading, body, the
comments portion and the
signature.
 HEADING

The heading contains the reporting

unit, date of report, the subject, and
date of information. The date
acquired, the place acquired, the
report number, the reference, the
evaluation, the attachments (s) and
the source (s)
 1.Reporting unit-indicate here the branch/Group
or Station submitting the standard abbreviations
for the designated office may be used here.
 2. Date of report- refers to the date when the
information report is accomplished by the
originating personnel.
 3. Subject- contains as succinctly as possible the
name or description of the matter (s) reported
upon.
 4. Date of information- give her the date (s) when
each particular information was obtained by the
reporting officer.
 5. Date acquired- place here the date (s) when
each item of information was obtained by the
reporting officer.
 6. Place acquired- give here the place (s) where
each item of information was obtained by the
reporting officer.
 7. Report number- inserts here the number of the
report. These reports well be numbered from one
and so on which will be preceded by the project
symbol and the letter I (demoting information);
e.g. CA/I/C42 will indicate information report
number 42 of project “Cobra” (Code Symbol CA).
 8. References (s)- state here any pertinent
reference, whether to previously relate
information reports and or reference material
and/or operational reports from which the
information was taken.
 9. evaluation- state here the degree of
reliability of the information reported, both
as to source and as to contents by use of
evaluation codes (letters and numbers).
 10. Attachment (s) - enumerate here the
different annexes appended and pertinent to
the information report.
 11. Source (s) - describe the source to assist the
reader in arriving at an evaluation of the
report, while at the same time, for security
reason, protecting the source’s identity.
Body

 This will contain a narrative

discussion of the subject (s) of the
information report. This should cover
the important points of the report
proper. Always try to make the report
specific (concise), objective, complete,
clear and accurate. No inclusions,
opinions, analysis and the like should be
included here.
COMMENTS

This should include the

objective views of the reporting
officer and /or P/A and/or fieled
sources as to the significant of
the information submitted.
SIGNATURE

The case officer/agent will affix

his/her signature.
 SAMPLE OF AN OPERATIONAL REPORT
 REPORT NO: 99-001
 REFERENCE: LEA 10- PRACTICAL EXERCISE
 ATTACHMENTS: NONE
 -------------------------------------------------------------------------

 1730H011 FEB. 99- SUBJECT OF SURVEILLANCE, CEB

DIRECTOR JACK AMMO, LEFT CEB HQ ON FOOT
AND REACHED TIOGSAN BAZAAR ALONG
HARRISON ROAD AT EXACTLY 1745H. SUBJECT
ENTERED THE SHOE SECTION AND PLACED A
PIECED OF PAPER ON TOP OF THE SHOE RACK,
AFTER WHICH HE CAME OUT HURRIEDLY. I
RECOVERED THE PIECE, RULED, ¼ IN SIZE AND A
MESSAGE WAS WRITTEN: “ STAFF MEETING, 7:30,
APRIL 4”.
 1755H011 FEB 99- SUBJECT WALKED TOWARDS
OLD TIONGSAN ALONG MAGSAYSAY AVENUE
AND ENTERED A PHONE BOOTH NEAR SAID
BAZAAR AT EXACTLY 1820H, I OBSREVED
SUBJECT TALKING TO SOMEONE OVER THE
PHONE THEN LEFT AT ABOUT 1810H. I
ENTERED PHONE BOOTH AND FOUND
ANOTHER PIECE OF PAPER PLACED ON TOP
OF THE BOOTH. ON IT WAS WRITTEN:
“ATTEND MEETING APRIL 4 AGENDA,
STRATEGY CAMPAIGN AUTONOMY ACT.”.
 1813H011 FEB 99- PICKED UP TRAIL OF SUBJECT
WALKING TOWARDS DAINTY RESTAURANT UP
SESSION ROAD, AT EXACTLY 1820H, SUBJECT
REACHED DAINTY AND PROCEEDED UPSTAIRS, AND
SEATED HIMSELF ON A CHAIR ATVTHE TABLE ON
THE RIGHT CORNER OF THE DINING HALL WITH HIS
BACK AGAINST THE ENTRANCE, FACING SESSION
ROAD.

 AT ABOUT 1825H, SUBJECT WAS JOINED BY A WELL-

DRESSED MALE, ABOUT 5’4” IN HEIGHT AND
APPROXIMATELY WEIGHING 60 KILOS, MORE OR
LESS. SUBJECT AND HIS UNIDENTIFIED COMPANION
TALKED FOR ABOUT ONE HOUR DURING WHICH
SUBJECT WOULD FURTIVELY GLANCE SIDEWAYS AT
THE REST OF THE CUSTOMERS SEATED AT
DIFFERENT TABLES.
 1923H011 FEB. 96- SUBJECT AND COMPANION
LEFT THE RESTAURANT AND PARTED WAYS
AS SOON AS THEY STAY OUTSIDE , SUBJECT
GOING TOWARDS UPPER SESSION ROAD
WHILE HIS MALE COMPANION WALKED
TOWARDS MABINI STREET.
 AT EXACTLY 1830H, I TERMINATED
SURVEILLANCE MISSION.
--------------------------------------------------------------
JERICHO
 SUMMARY OF INFORMATION
 SUBJECT: DIRECTOR JACK AMMO
REPORT NO. 99-01
 DATE AQUITTED: BAGUIO CITY 99
DATE OF INFO: 11 FEB. 09
 SOURCE: Agent Jericho
DATE OF REPORT: 12 FEB.
 Open titles
REFERENCE: By virtue of
 EVALUATION: Personal Reconnaissance’s
-------------------------------------------------------------------------
 INFORMATION PROPER:
 CEB Director Jack Ammo
discretely left a note on top of a
shoe rack at New Tiongsan along
Harrison Road, Baguio City, at
approximately 1745H011 Feb. 9. The
note recovered by agent contained a
coded message, which says: Staff
meeting, 7:30, April 4.
 Subject was observed using phone
booths near Old Tiongsan Bazaar along
Magsaysay Avenue at about 1810H and a
note suspected to have been placed by
subject on top of the phone booth was
recovered. The note contained a written
message which says: Attend meeting
April 4. Agenda Strategy Campaign
Autonomy Act. Further info indicate
that subject met a male companion at
Dainty restaurant whom the talked for
about an hour then parted ways.
 COMMENT (S):
 1. First message maybe presumed to
be referring to the second message
mentioning about a meeting on
April 4 about strategy to be adopted
for the Autonomy Net Information
Campaign.

 2. Submitted for info/lead.

JERICHO
THE END