Occupational Health and Safety

Management Systems (OHSMS)

ANSI Z10
 History of a Standard or….
Why do we need another standard?
• Roots are with ISO
• ISO 14000 TAG formed- 1993
• Rosemont Meetings- May 6-7, 1996
• ISO declines S & H Standard 1995
• BSI 8800 gives birth to “18000” Std.
• ISO re-visits S&H standard, narrowly
rejected-2000
• ILO develops guideline 2001
• OSHA still pushing VPP and
“Program Standard”
History of a Standard
• AIHA approved as
Secretariat- 1999
• ASSE Fights Need- Mid
1999
• AIHA Wins-Dec. 2000
• Committee formed mid
2000
• Committee Starts to Meet-
Feb. 2001
Rationale-Per AIHA
• Harmonization will help US Business
• Improve protection of worker safety
and health
• Help integrate quality, environmental
and S&H Systems
• Provide tools for future OSHA std.
• Enhance US influence internationally
• ANSI process best for stakeholders
Rationale-For Some Members
• Influence look of potentially far
reaching standard
• Influence look of standard that
could be model for OSHA
standard
• Influence potential ISO standard
• Be part of glamorous standards
development process
Intended Scope of Standard
• Standard for S&H management
principles and systems
• Continuous improvement of
system
• Integration of S&H into business
systems
• Applicable to all size businesses
• Compatible with existing
international standards
Interest Sectors on Committee
• Industry
• Labor
• Government
• Professional Associations
• General Interest
• Liaisons to relevant standards
Early Meetings
• Selection of composition of
committee was in depth
• Representation of all sectors
was paramount
• Argument for need was
extensive
• First meeting voted to exist!!!!
• Struggled with what product
should be
Early Meetings
• Salvos were fired
• Acrimonious at best
• First two meetings
were “theory”
• Decided on outline
• Settled into routine
• Trust developed
Early Direction
• Make something
everyone could use
• Performance standard
• The “What’s” not “How
To’s”
• Not contradict existing
international standards
• Write “systems” oriented
standard
OSHMS Model
Let the Games Begin!
• Wrote Scope
• Argued Scope
• Identified “Sections” of Standard
• Argued “Sections” of Standard
• Formed subcommittees for drafting
language for each of the sub-parts
• Began drafting process
• Insulted each others work
• Formed editing committee
 Standard Outline
• 1. Scope, Purpose & Applications
• 2. Definitions
• 3. References
• 4. Management Leadership & Employee Participation
• 5. Planning
• 6. Implementation & Operation of OHSMS
• 7. Checking & Corrective Action
• 8. Management Review
Scope, Purpose & Application
• Performance Requirements
• Voluntary
• Req’s for Management Systems
• Not for OSHA Compliance
• All Size Employers
• Fits in with Other Standards
• MEANT TO REDUCE RISKS!
Management Leadership &
Employee Participation
• Requires Management Develop OHSMS

• Policy-
– Continually improve by reducing risk
– Ensure employee participation
– Conform with Orgs Requirements
– Comply with laws and regulations
Management Leadership &
Employee Participation
• Assign Responsibility & Authority for:
→Implement./maint./perf. of OHSMS
→Roles & Responsibilities
→Resources
• Employee Participation by Providing:
→Provide with time and resources
→Timely access to information
→Remove obstacles to participation
Planning
• Conduct Initial Review
• Identify Hazards and Risks
• Assess & Prioritize Issues
• Set Objectives
• Develop Implementation Plans
Planning- Initial Review
The Organization shall gather and
review information regarding:
• Relevant business management
systems
• Hazards, risks and controls
• Resources
• Relevant Regs, Stds, Internal
Requirements
• Assessments
• Other relevant activities
Planning-Ongoing Review
Org shall establish ongoing
review process based on:
• Implementation and
operations
• Evaluations and corrective
actions
• Management review
 Planning-
Assessment & Prioritization
The Process Shall:
• Assess level of risk
• Establish priorities
• Identify casual factors
• Set Objectives
• Focus on system improvement
• Document implementation plans
• Assign resources
Implementation & Operation
• Identify Operational Elements of Plan
• Identify Risk Controls
• Hierarchy of Controls
• Design Review/Management of Change
• Procurement
• Contractors
• Emergency Preparedness
• Education and Training
Implementation and Operation
• Communication
• Document Control
• Records Control
Implementation-Operational Elements
• Identify required elements for
system
• Integrate into management plan
 Implementation-
Hierarchy of Controls
• Elimination
• Substitution
• Engineering
• Administrative
• Personal Protective Equipment
Implementation-Design Review
& Management of Change
• New Processes or Operations
• Changes to existing operations,
suppliers, services etc.
Implementation-Procurement
• Identify risks associated
with purchased products,
raw materials
• Establish requirements for
supplies, equipment, raw
materials
• Ensure purchased products
conform to requirements
Implementation-Contractors

• Evaluate contractor activities

• Contractor selection criteria
• Coordination of OHSMS activities
 Implementation-
Emergency Preparedness
• Develop plans based on
potential scenarios
• Periodic testing of plans
 Implementation
Education, Training & Awareness
• Assess and define competence
needed
• Ensure appropriate training
• Remove barriers to
participation
• Provide in language employees
understand
• Ensure trainers are competent
Implementation-Communication
• Communicate information regarding
OHSMS to all levels of employees
• Prompt reporting of incidents
• Remove barriers to reporting
• Encourage employees to make
recommendations for corrective actions
 Implementation-
Document & Record Control
• Have process to create and
maintain documents
• Have document revision process
• Have retention process
Checking & Corrective Action
• Monitoring & Measurement
• Audits
• Incident Investigation
• Corrective & Preventative
Actions
• Responsibilities and Authorities
• Checking & Corrective Action
Continual Improvement
Evaluation & Corrective Action
Monitoring & Meaurement
• Physical inspections
• Exposure assessment
• Injury/Illness tracking
• Employee input
• Occupational health assessment
Evaluation & Corrective Action-
Audits
• Establish protocols
• Determine frequency and scope of
audits
• Select expertise
• Document results
Evaluation & Corrective Action-
Incident Investigation
• Develop process to investigate
incidents
• Have corrective and preventative
action system
• Feed back into process
Management Review
• Periodic Assessment
• Done by Top Management
• Create & Track
Recommendations
• Document and Report
Difference twixt Audit’s,
Inspections and Reviews
• Inspection/Tests……..
• Snapshot of the moment
• Audits……..
• Measure against pre-agreed
benchmark, protocol driven
• Reviews…….
• “State of the Union”
• Risks vs. the System
 Timeline
• Dec 03- Review of Final Draft
• Jan 04- 60 Day Peer Review
• April 04- Post Peer Review Final
Draft for vote
• July 04- Public Review
• Second Half ’04- Respond to
Comments
• 2005- Standard Vote
• Standard Approved July 25th, 2005
In Summary
• Performance Standard
• Fairly Brief-No “Sub-standards”
• Management Systems Standard
• Blends with ISO and other OSH
Standards
• Limits Documentation
• Fits All Business Sizes
• Continuous Improvement
Questions?