1

An Ayat in the Holy Quran says:

“Verily, God does not change a
people’s condition unless they
change that which is in
themselves”. Thus ultimately it is
your will and resourcefulness that,
with Allah’s blessings and
guidance, will determine your
future. 2
Communication Motivation
Quotes
• Watch your thoughts; they become words. Watch
your words; they become actions. Watch your
actions; they become habits. Watch your habits;
they become character. Watch your character; it
becomes your destiny.

• Aristotle: Excellence Quote

We are what we repeatedly do. Excellence, then,
is not an act, but a habit.

3
SIGNPOSTING

• Look at signposts for directions.

• You can signpost for your audience by telling

them what you will explain in the beginning and
all along the route.

4
PRESENTATION

• INTRODUCTION.
• DRESSING UP FOR PRESENTATION.
• POINTS TO OBSERVE WHILE DELIVERING
A PRESENTATION
• WAYS TO REMOVE STAGE FRIGHT.

5
OBJECTIVE

• All presentations have a common objective.

6
5 W’s + 1 H
• Why
• What
• Whom
• Where
• When
&
• How
7
PRESENTATIONS
INTRODUCTION:
• People give
presentations because
they want to
communicate:

1- to inform
2- to train
3- to persuade
4- to sell.
8
 First Impression Matters

Tips for Men

• 3 J’s
• Hairstyle
• Clean conservative two-piece suit
• White dress shirt and simple tie is the basic
corporate (business) wardrobe
• Socks and polished shoes (wear dark colored
socks)
• Avoid loud colors
• Facial hair should be clean, shaven or neatly-
trimmed 9
Tips for Women
• Hairstyle
• Conservative clothes
• Simple clothes and quite colors
• Very tight clothes to be avoided
• Go easy on makeup and fingernail polish, avoid
unusual colors and extremely long nails
• Comfortable low- heeled shoes

10
Appear Self Assured and in
Control
Do things one at a Time
• 1. Regardless of how
rushed you are, take a
breath before you make
your entrance.
• 2. Make sure your clothes
are in order, your hair is in
place.
• 3. Your papers or other
equipment are neatly
tucked away in your
Briefcase or other carrying
case.
• 4. Be sure nothing is
spilling out of your case,
pockets, or hands.
Walk in as if you had nothing more on
your mind than going through that
door
 Do not stand with your feet close
together; you can be pushed over
quite easily, both physically and
symbolically.

If your feet are farther apart, you

are certainly solid and cannot be
pushed over easily by your
audience.
PREPARATION

• Three most important

things when giving any
presentation:
• Number 1……… 1 Check Yourself
preparation!
• Number 2……… 2 Control, Relax, Confident
preparation!! 3 Manage Yourself
• Number 3………
preparation!!! 4 Dominate
.

14
REHEARSAL

• Practice your
presentation.
1 Practice difficult words
2 Don’t do aaaaaaaaaaa’s
ct
r fe
Pe
an
a M
es
k
Ma
it ce
rac 15
P
 NOTES

• Write down notes on small cards.

• Use keywords for reminder.

16
VENUE
Where am I making this presentation?

• Hotel meeting room

• Large conference room
• Lecture hall

• Facilities and equipment available

• Seating arrangements
17
AUDIENCE
• What are their fears, worries and biases ?
• What can motivate them?
Do you and your audience share the same
general background?
• Small or large group of people
• Students
• Colleagues
• Supervisors
• Subordinates
• Employees
18
TIME AND LENGTH
• When am I making this presentation?
• How long will it be?
• Before lunch……audience will be hungry
• After lunch……..audience will be sleepy

• Is it the right time?

• Timing matters a lot.
• An idea is more likely to win
approval when the profits
are up.

19
METHOD

• How should I make this presentation?

• Formal or informal

• Lots of visual aids or only few

• Humor for variety

20
• Presentation Dilemma

21
STRUCTURE

• Organize your points in a logical order

• Most presentations are organized in three parts:

• Beginning
• Middle
• End

22
PRESENTATION
Most presentations are divided into three
parts:

1
INTRODUCTION

2 BODY QUESTIONS

3 CONCLUSION

QUESTIONS
SAY WHAT YOU ARE GOING TO SAY , SAY IT ,THEN SAY WHAT YOU
HAVE ALREADY SAID 23
DELIVERY of MESSAGE
• People remember more of what they see than
they hear.

• Power point, transparencies, flip charts , videos etc

• Grab attention
(Use visuals)

• Don’t memorize 1. Expressive

• Be Enthusiastic. 2. Don’t stay at one
position
3. Look at noders
24
NERVES
• Its normal to be nervous

• Learn your introduction by heart

because the first impression
counts

• Speak slowly and calmly

• After a few minutes , you will gain

confidence

25
AUDIENCE RAPPORT

• Establish eye contact

• Look at each person in a natural way

• Remain calm and polite

26
LANGUAGE
• Simplicity and clarity

• Don’t use jargon

• Short words and short sentences

• Talk about concrete facts rather than abstract ideas

• Use active words. They are more powerful to understand

27
CULTURAL CONSIDERATIONS

• Learn about any particular matters that may

affect your audience

• Cultural differences can be seen in body

language, which may create misunderstandings.

• To a Latin ,use of hands…….dynamic and

friendly

• To an English…….unsure and lack of confidence

28
NON VERBAL BEHAVIOUR

The speaker’s
• Posture
• Movement
• Gestures
• Facial expressions
and appearance conveys external non verbal
cues.

29
 Body Language
Non Verbal Behavior Interpretation
Brisk, Erect walk = Confidence
Sitting Straight = Readiness
Sitting with legs crossed, = Boredom
Foot kicking slightly
Arms crossed on chest = Defensiveness
Hands to Cheek = Evaluation, Thinking
Touching, Slightly = Rejection, Doubt,
rubbing nose Lying
30
 BODY LANGUAGE

Rubbing the eye = Doubt, Disbelief

Head resting in hand, = Boredom
eyes downcast

Rubbing Hands = Anticipation

Sitting with hands = Confidence,
clasped behind head, Superiority
legs crossed

31
 BODY LANGUAGE

Tapping or drumming = Impatience

fingers
Patting , Fondling hair = Lack of confidence,
Insecurity
Looking down, Face = Disbelief, Doubt
turned away
Biting nails = Insecurity,
Nervousness
32
VOICE QUALITY
• Your audience should be able to hear you
clearly. Hypnotize your Audience.

• Rate
• Volume
• Pitch
• Pause
• Tone

Your voice is your Trademark

33
Body language 3

34
 VISUAL AIDS
• All the information enters our brain
• 80% of it through our Eyes
• 20% of it through our Ears
• Visual aids are effective means of communication
• Photographs, charts, graphs.

Tell me I forget, show me I remember, involve

me I understand.
35
Ways to Over Come
Stage Fright

36
WAYS TO OVERCOME STAGE
FRIGHT

1. Show Up Early
2. Breath Deeply and slowly before speaking.
3. Know your Subject Well.
4. Rehearse your talk several times.
5. Request in advance a Lectern.
6. Recheck any Equipment you will need.

37
WAYS TO OVERCOME STAGE
FRIGHT

7. Take an Object with you, pen notes or a marking

pencil.
8. One should Not Play with the object.
9. Move during the speech.
10. Humor can be good.
11. Allow Time for Questions
12. Record Yourself
13. Watch Yourself in the Mirror

38
So don’t sweat the small stuff and
remember to…
• 1. Show up early
• 2. Know your material
• 3. Carefully consider your props
• 4. Humor can be good
• 5. Allow time for questions
• 6. Record yourself
• 7. Watch yourself in the mirror
Do these things and your
presentation is bound to be great!
39
–

SUCCESS 40