1

RTI Rules
Role of PIO
Appeal Provisions
Record Classification

2
 Act Rules

The The

Right to Gujarat

Information RTI Rules,

Act, 2005 2005

[ 12-10-2005 ] [ 05-10-2010]

3
 Act Rules Rules

The The The

Right to Gujarat Gujarat

Information RTI Rules, RTI Rules,

Act, 2005 2005 2010

[ 12-10-2005 ] [ 05-10-2010] [ 22-03-2010]

4
[ Gujarat RTI Rule No. 3(1), 3(3), 4(1), 4(2), 6(1) ]

Forms 5+SM
A S
B B
C U
D 3
E R
5
 Forms [ Gujarat RTI Rules, 2010 ]

Rule
Form Particulars Useful to
No.

A Application Form
3(1) for Obtaining Applicant
S Information

6
 Forms [ Gujarat RTI Rules, 2010 ]

Rule
Form Particulars Useful to
No.

B Intimation to Applicant
to Deposit Fee and
3(3) other Charges for PIO

B
Required Information
and / or Documents

THE RTI ACT, 2005 7

 Forms [ Gujarat RTI Rules, 2010 ]

Rule
Form Particulars Useful to
No.

C Supply and / or
Rejection of
4(1) PIO

U
Information to the
Applicant

8
 Forms [ Gujarat RTI Rules, 2010 ]

Rule
Form Particulars Useful to
No.

D Transfer of
Application pertaining
4(2) PIO
3
to another Public
Authority

THE RTI ACT, 2005 9

 Forms [ Gujarat RTI Rules, 2010 ]

Rule
Form Particulars Useful to
No.

E Form of First Appeal Applicant,

R
6(1)
(Appellate Authority) Third Party

10
 Forms [ Gujarat RTI Rules, 2010 ]

Rule
Form Particulars Useful to
No.

3(1)
S Application Form for Obtaining Information Applicant

B
Intimation to Applicant to Deposit Fee and
3(3) other Charges for Required Information and / PIO
or Documents

4(1)
U Supply and / or Rejection of
Information to the Applicant
PIO

4(2)
3 Transfer of Application
pertaining to another Public Authority
PIO

6(1)
R Form of First Appeal
(Appellate Authority)
Applicant,
Third Party

11
 APIO
Receive Receive
Application Appeal

PIO AA
12
 PIO

Q-1

Q-2 Q-3 Q-4

13
 PIO

Receive
Application

Information Reject Transfer

14
 PIO

Receive
Application

I
nformation R eject T
ransfer

15
I R T

D O T
16
I R T
D O T
7 8 6
17
I R T
D O T
7 8 6

18
I R T
D O T
7 8 6
21 19
I R T
D O T
7 8 6
20
7 3 = Feeling of Joy
7 = Information
3 = Citizen
7 x 3 = 21
7 – 3 = 04
7 + 3 = 10
21
 Time
Limits

Info. Reject Transfer

ASAP
Within Within and Within
30 Days 48 Hours Within 5 Days
30 Days

Inform Inform Inform

Life Liberty Applicant “Concerned”
Applicant
Public Authority

22
Time Limits

23
Time Limits

No A
No B

24
25
 How to calculate 30 days ?
[Section-7(3)(a)]

1 Start
2 Stop
3 Start
26
 #_ lNJ; GL U6TZL
! P.I.O. G[ VZHL D?IF TFZLB 01.01

Z DFlCTL VF5JFGL K[<,L TFZLB 30.01

OL EZJF DF8[ P.I.O. V[ VZHNFZG[

# 11.01
5+ 0L:5[R SIF" TFZLB

$ VZHNFZ[ OL EIF" TFZLB 21.01

5 CJ[ DFlCTL VF5JFGL K[<,L TFZLB ?

27
 How to calculate 30 days ?
[Section-7(3)(a)]

1 Start Application
Received 01.01

2 Stop Letter
Dispatched 11.01

3 Start Fee
Paid 21.01

28
 [Section-7(3)(a)]

“Dispatch-Payment”

Duration Excluded.

“Clock Stops”
29
 How to calculate 30 days ?
Method-2

Days

Total Used Balance

30 10 20
30
 #_ lNJ; GL U6TZL
! P.I.O. G[ VZHL D?IF TFZLB 01.01

Z DFlCTL VF5JFGL K[<,L TFZLB 30.01

OL EZJF DF8[ P.I.O. V[ VZHNFZG[

# 11.01
5+ 0L:5[R SIF" TFZLB

$ VZHNFZ[ OL EIF" TFZLB 21.01

5 CJ[ DFlCTL VF5JFGL K[<,L TFZLB ?

31
 .; DM0 ;[ HFT[ C{\PPPP
Days
Total Used Balance

30 0 30
30 5 25
30 10 20
30 15 15
30 20 10
30 25 5
30 30 0
32
 How to calculate 30 days ?
[Section-7(3)(a)]

Days
“Dispatch-Payment” Total Used Balance

30 0 30
Duration Excluded. 30 5 25
30 10 20

“Clock Stops” 30
30
15
20
15
10
30 25 5
30 30 0

33
 R.P.A.D.

Inform
by
Hand Registered
Delivery Post

34
 Fee to Obtain
Information
(No Fee From BPL)

To be Not to be
asked if asked if

Info. is to be Info. is provided

provided
WITHIN AFTER
Time Limit Time Limit

35
Gujarat RTI Rules, 2010 No.3(1), 3(2)(3)

Fee
Application Information /
Fee Document
[ Rule 5(a) ]
Fee / Charges
[ Rule 5(b) ]

THE RTI ACT, 2005 36

 Cash

Court
Demand
Fee
Draft
Stamp
Application
Fee
Rs. 20=00

Revenue Pay
Stamp Order

Indian
Postal
Order

37
 Non
Judicial
Stamp
Non
Judicial
Challan
Stamp
Paper
Application
Fee
Rs. 20=00
Stamping Judicial
Through Stamp
Franking Paper

Electronic
Stamping

38
 Cash

Demand
Challan
Information /
Draft
Document
Fee /
Charges

Indian
Pay
Postal
Order
Order
39
 D.D. / P.O. / I.P.O.

Crossed in
Favour of…

Government of Concerned
Gujarat Public Authority
40
 RECEIVED FEES TO BE DEPOSITED TO…
GAD’s vernacular Circular No. VHS – 1005 – 2241 – RTI Cell,
Dated 05-01-2006
[ Expenditure from State’s Fund, Income to State’s Treasury ]

Demand No. : ------

Major Head : 0070 – Other Administrative Services

Sub-Major Head : 60 – Other Services

Minor Head : 800 – Other receipts

(17) – Fees and other charges under the

Sub-Head : Right to information Act / Rules

41
RECEIVED FEES TO BE DEPOSITED TO…
GAD’s vernacular Circular No. VHS – 1005 – 2664 – RTI
Cell,
Dated 17-03-2006

Institutes like Local Self Government,

Boards, Corporations who incur expenditure
from own fund,

can deposit the fees in to their account,

but they shall have to maintain the accounts

separately.

42
Response to Application

43
 Application
[ Form ‘A’ ]

APIO PIO

44
 Name &
Address

Signature /
Information
Thumb
Sought
Impression

Application
Scrutiny

Citizenship Language

BPL or
Non-BPL

45
 PIO

BPL Non-BPL

e-mail e-mail
Rubaru Rubaru
By Post By Post

46
 BPL Application
(e-mail / Rubaru / By Post)

Check for
BPL Card / BPL Certi.

If NOT satisfactory,
If satisfactory,
Proceed further ?

47
Good Faith

48
 BPL Application
(e-mail / Rubaru / By Post)

Check for
BPL Card / BPL Certi.

If NOT satisfactory,
If satisfactory,
Proceed further ?

Inform Applicant
( Good Faith )

If NOT satisfactory,
If satisfactory,
Proceed further ?
49
 Non BPL Application
(e-mail / Rubaru / By Post)

e-mail Rubaru / By Post

Fees to be Paid Fees to be Paid
Within 7 Days Along with Application

50
 Non BPL Application
(e-mail / Rubaru / By Post)

e-mail Rubaru / By Post

Fees to be Paid Fees to be Paid
Within 7 Days Along with Application

If NOT Paid,
If Paid,
Proceed further ?

51
 Non BPL Application
(e-mail / Rubaru / By Post)

e-mail Rubaru / By Post

Fees to be Paid Fees to be Paid
Within 7 Days Along with Application

If NOT Paid,
If Paid,
Proceed further ?
Inform Applicant
( Good Faith )

If NOT Paid,
If Paid,
Proceed further ?
52
 Application
[Form ‘A’]

Provide Reject Transfer

Information

Information Information

4 5
Third
With With
Party
PIO Deemed
Information
Himself PIO

1 2 3
53
 Information with
PIO himself

If Non BPL, ask Fee

If BPL [ Form ‘B’ ]

Provide Info.
[ Form ‘C’ ]
Clock Stops

If Fee received, If Fee NOT received,

Provide Information
[ Form ‘C’ ] ?

Inform Applicant
(Good Faith)

54
 Deemed PIO

Deemed
Superior
PIO

Deemed Deemed
Colleague PIO Colleague PIO
PIO PIO

Deemed
Subordinate
PIO

55
 Deemed PIO

Superior Office Subordinate Office

Deemed
Superior
PIO

Deemed Deemed
PIO Colleague Colleague Colleague
PIO PIO

Deemed
Subordinate
PIO

56
 Information with
Deemed PIO

Ensure
Obtain Information
[Before Prescribed Time Limit]

If Non BPL, Ask Fee

If BPL
[ Form ‘B’ ]

Provide Information
Clock Stops
[ Form ‘C’ ]

If Fee received, Provide If Fee NOT received,

Information [ Form ‘C’ ] ?

Inform Applicant
(Good Faith)

57
Third Party
Information
(T.P.I.)

58
 Third Party

BANK
PIO
MANAGER

SIMPLE RTI
APPLICATION APPLICATION

THIRD
APPLICANT CLIENT
APPLICANT PARTY

59
 Third Party
Information

2 Notices
To TP

Notice 1 Notice 2

INTENTION DECISION

60
 Third Party
Information

NOTICE to TP
“INTENTION” 1
TP’s Submission

NOTICE to TP
“DECISION” 2
Wait for 30 Days

If NO Appeal by TP If Appeal by TP

Provide Follow Appeal

Information Provisions

61
Rejection
62
 Exempted
Information

Section

8 9 63
Rejection

64
Rejection

65
Rejection

66
Rejection

67
 Rejection
[ Form ‘C’ ]

Examine Properly
Before Rejection

Inform the
Applicant

About Reasons for Details of

Rejection Rejection AA

Section 8 Section 9
68
Transfer
69
 Transfer
[ Form ‘D’ ]

Whole Part of
Application Application

70
 APPEAL
PROVISIONS
71
 PIO’s
Decision

Satisfied Dissatisfied

No
Appeal
Appeal

72
Appeal Provisions

73
The Hierarchy
SC

High
Court
State Information
Commission

Appellate Authority

Public Information Officer

Applicant

74
 AA & SIC
1st Appeal to 2nd Appeal to
Sr. Particulars
AA SIC
Applicant, Applicant,
1 Appeal By Whom ?
Third Party Third Party
30 90
2 Appeal Within
days days
>30 >90
3 Appeal Within (Special Case)
Days Days
30 No
4 Disposal Within
days Limit
45 No
5 Disposal Within (Special Case)
days Limit

75
 Appeal

APIO AA

76
 Notice

Appeal
Disposal

Order Hearing

77
 Speaking
For
Minimise itself Order with
Arbitrations / Reasons
Bias (Section, Rules)

Appearance Answer the

Speaking
of Questions
Justice Order Why / How / What for

Facts
Satisfaction to
in
Aggrieved
Brief
Points for
Considerations

RTITHE
ACTRTI
SECTION
ACT, 2005
8&9 78
 1st Appeal to AA

Personal
Hearing

Applicant / TP PIO

Satisfied Dissatisfied

2nd Appeal
to SIC

79
2nd Appeal to SIC : CPC 1908

80
 2nd Appeal to SIC

Applicant / TP PIO AA

Satisfied Dissatisfied

High Court

Satisfied Dissatisfied

Supreme Court

Obey the Order

81
 2nd Appeal to SIC

Applicant / TP PIO AA

Penalty or / and
Acquittance Compliance

Accepted Dissatisfied

High Court

Accepted Dissatisfied

Supreme Court

Obey the Order

82
 Record
Classification
83
 Records

GOD CMD
THE RTI ACT, 2005 84
 Records

G Generation
O Operation
D Destruction
85
 Records

C Creation
M Maintenance
D Destruction
86
Record Classification

87
 Record Classification

Class Maintenance
A S Permanent Records

B B 15 to 30 years

B-1 Bv! 05 to 15 years

C U 01 to 05 years

D 3 1 year

88
 Record Classification

General Administration Department

Government of Gujarat’s
Resolution No. PaRaCh / GOI-37 / VaSuTaPra-1,
Dated 09.06.2009
Page No. 26 & 27
14 Points
89
 Record Classification

Class RTI Related Records

1 GR
A 2 Orders

S
3 Circulars

4 Policy Related Files

90
 Record Classification

Class RTI Related Records

-- -----
B -- -----

B
-- -----

-- -----

91
 Record Classification

Class RTI Related Records

B-1 5 Writ Petition in High Court

Bv! 6 Pro Active Disclosure

92
 Record Classification

Class RTI Related Records

7 Appeals up to SIC

C 8 PIO’s Register

9 AA’s Register

10

U
QPR

11 APR

12 Appointment of PIO, APIO & AA

93
 Record Classification

Class RTI Related Records

D 13 No First Appeals

3 14 Appeals up to AA

94
95
96
RTI

97
98
Success of RTI

ZERO
Penalty
99
100