Welcome

to

User Requirement Specification(URS)

Of
Shah Cement
Corporate Office
Level 13, Empori Financial Center, House 6, Road 93,
Gulshan North Avenue,
Dhaka 1212

Powersys IT Solution
USER REQUIREMENT
• Right Cement sales tracking by Officers and purchased by Retailers.
• Proper notifications for Retailers Packages and Profits.

Requirement Analysis
Step-1:(Setup Process)
1. Distributor or Dealer will be assigned.
2. Retailers will be assigned under particular distributor or dealer.
3. Sales Promotion package will be assigned for retailers.

Step-2:(Input-Process-Output)
1. Retailers do SMS to Shah Cement Authority Software of the receiving product quantity after
delivery (System Input).
2. Shah Cement Authority will get Sales Officers assigning products sales volumes from email or the
case may be, sorting them as file and upload this file to the software, system will make report of
similarity or dissimilarity of both sales volumes. For dissimilar data, Shah Cement Audit Authority
will take decision of survey or audit them. Or,
3. Shah Cement Authority also can download files of retailer’sinputted data and can make reports of
similar or dissimilar data and can take decision.

Step-3:(Push & Pull)

1. Dealers or Retailers send SMS (Push & Pull) through their particular short codes, verified and get
the return messages of their purchased volume (purchased quantity, profit amount etc.)
EXPLANATION OF REQUIREMENTS ANALYSIS
Step-1:
Distributor or Dealer will be assigned.
i. Software vender will ensure a software interface in which Shah Cement Authority will setup
their Distributors or Dealers i.e., Shah Cement Authority will insert their Dealers in the
database.
ii. In this setup, Distributors or Dealers features are preserved.
iii. Dealer Target, Credit Limit, Day/time limit, Sales Promotional activities like- Sales Percentage,
Sales Rate etc. will be designed or defined.
iv. Distributor Package (if needed) will also be defined.
v. Distributors may preserve the ability of creating Retailers in their own region or areas. Region,
Area, Territory, Division, District, and Thana must be maintained through the Dealers or
Distributor creation.

Retailers will be assigned under particular distributor or dealer.

i. Software vender will ensure a software input interface or an input form in which Shah Cement
Authority will setup their Retailer under the particulars Distributors or Dealers.
ii. In this setup, Retailers features are preserved.
iii. Retailers Target, Credit Limit, Day/time limit, Sales Promotional activities like- Sales Percentage,
Sales Rate etc., specially sales promotional Package will be designed or defined properly.

Sales Promotion package will be assigned for retailers.

i. The sales promotional packages will be assigned for the Retailers. System auto detect
the promotional package over the sales volume of the Retailers. As for example, for 1000 below
unit, for 1000 plus unit, for 2000 plus unit etc., package will be defined. For a particular Retailers,
if sales value of 2100 unit of cement, the sales promotional features/revenue/ rates/ profits will
auto carry out for this Retailers.
EXPLANATION OF REQUIREMENTS ANALYSIS (cont.)

Step-2:
1. Retailers do SMS to Shah Cement Authority Software of the receiving product quantity after
delivery (System Input).
a) When Distributors or Dealers received delivery, i.e., Retailers received delivery products through
Dealers (this is practical), they will send a SMS to a particular Retailers short code.
b) From this process, Software real Retailers system inputs are insured.

2. Shah Cement Authority will get Sales Officers assigning products sales volumes from email or in
other Medias. Or,
a) Shah Cement Authority will get their Officers sales volumes through emails, or through any other
Medias.
b) Authority preserves these sales volume as files.
c) Uploads the files into the software.
d) From this process, Software real Officers system inputs are insured.
e) Then Software automatically match the data and makes reports of similarity and dissimilarity of the
sales volumes.
f) Similar volume (Retailers sales volume and Officers sales volume), insure right transaction and
dissimilar volume (Retailers sales volume and Officers sales volume), will not ensure right
transaction.
g) For this case Shah Cement Authority, will survey or audit the case and can take the right decision.

3. Shah Cement Authority can also download files of retailer’s inputted data and can make
reports of similar or dissimilar data and can take decision.
a) Shat Cement Authority can also download files of the Retailer’s inputted data files.
b) They can sorting this file with Officers Sales volumes files.
c) And can get the similar or dissimilar data and can get decision.
EXPLANATION OF REQUIREMENTS ANALYSIS (cont.)

Step-3:
(PUSH & PULL System):
1. Dealers or Retailers send SMS through their particular short codes, verified
and get the return messages of their purchased volume (purchased quantity,
profit amount etc.

a. Messages-1:Dealers or Retailerssend SMS through their particular short codes

to know the package id or code. This will show the package id/codes etc.
b. Messages-2:Dealers or Retailers send SMS through their package id/code and
short codes (PUSH System), this will hit the database, and it will verified the
right Dealers or Retailers.
c. Then pick the particular database field value (PULL System) (purchase volume,
under package, profited amount or other desired information).
 System Flowchart
for
Shah Cement Authority

RIPV is equal OSVRIPV not equal OSV

Retailers Input Purchased Volumes Officer’s Sales Volumes

Processing

Retailers Get Right Benefit

Fig: Flowchart for Retailers Cement Sell.

System Function View
for
Retailers

Fig: Retailers Push Pull view.