Housekeeping:

“There is no such thing

Break Time.
as a stupid question,
Course End
only stupid answers”.
Colin Powell
About Us:
We have been a trusted, independent and authoritative source of advice and
support across all industries. We work with a network of corporate members
to ensure that they comply with health and safety legislation and model best
practice.
We have the expertise to guide you through the complexities of managing
workplace health and safety.
Whether you’re a small start-up or a global enterprise, our audit and
consultancy services can help you achieve your goals.
About the Candidates:
Type of Industry?
Position in Organization?
HSEQ Experience?
Reason for Attending this course?
Course Objectives:
• To explain the development and structure of ISO 45001
(including Annex SL).
• To highlight the key changes between OHSAS 18001 and ISO
45001 and their impact on the organizations.
• To provide the basic information required for individuals in
implementing a safety management system.
Introduction to
ISO 45001.
OH&S has evolved over time:
Annual ILO figures:
• 270 million accidents
• 160 million diseases
Safety Awareness

• 2 million fatalities

Time Last 25 years

OH&S has evolved over time:
Zoom In - Safety Management System in the last 25 years:
 In 1996, BS 8800, ‘Guide to occupational health and safety management’.
 In 1999, OHSAS 18001 ‘Occupational Health and Safety Management System
– Requirements’.
 In 2001, ILO-OSH 2001 ‘Guidelines on Occupational Safety and Health
Management Systems’.
 Between 2001 and 2017, OHSAS 18001 went through a few revisions and
become popular (90,000 organizations certified in over 127 countries
worldwide).
 March 2018, ISO 45001 ‘Occupational Health and Safety Management
System’ was released and the OHSAS 18001 withdrawn.
How was ISO 45001 developed?
Zoom In – ISO 45001:

Technical committee ISO/PC 283 chaired by David Smith from the UK and had 70
countries as participating members and 17 countries as observing members.
Why a new international standard is needed?
 There was a worldwide need to harmonize health and safety
management systems using an international standard and
sharing best practices.
Over a period:
• Effectiveness reduces.
• Shortcuts emerge.
• Complacency.
• Additional aspects needed
attention.
 Most companies are ISO 9001 certified and familiar with the
standard therefore a new ISO Safety Management Standard was
the ideal choice.
 Overview of
ISO 45001:2018.
What is Annex SL?
• Who has worked with different
management systems?
• What are the problems faced?
• Why are organizations considering
(some implemented) an Integrated
management systems?
Brainstorming
Session
What is Annex SL?
Meaning: Purpose:
In simple terms then, Annex SL is a • Standardize terms and
high level structure for all future requirements hence
development of ISO standards to reducing confusion
follow. It applies to every ISO between ISO standards.
standard, meaning that they will • Cut down on repeat
all have the same structure. processes.
The revised ISO 9001 and ISO • Reduce bureaucracy
14001, as well as the new ISO
45001 is based on Annex SL’s high • Improve efficiency.
level structure.
What is Annex SL?
Common Clauses:
ISO 45001 Standard:
ISO 45001 Clauses overview and their interaction:
ISO 45001 vs OHSAS 18001:
Overall comparison between ISO 45001 & OHSAS 18001:

ISO 45001 OHSAS 18001

Process based. Procedure based.

Considers risks and Deals with risk only.

opportunities.

Includes views of interested Interested parties are

parties. mentioned in the scope only.

Is dynamic in all clauses. Is not.

New Requirements of
ISO 45001:2018.
 Clause 3
“Terms and definitions”
45001

Summary (key changes):

• Some definitions made clearer.
• New definitions added.
• Some definitions removed or combined.
Terms and Definitions:
Who is a Worker?
“Person performing work or work-
related activities that are under the
control of the organization”.

Examples:
• Worker could be paid or unpaid,
Brainstorming temporarily, etc.
Session • Workers include top management.
• Workers include contractors, individuals,
agency workers, and by other persons.
Terms and Definitions:
Difference Between
Nonconformity & Incidents?
Nonconformity:
- non-fulfilment of a requirement.
(standard and company’s OH&S MS.
Incident:
- occurrence arising out of, or in the
Brainstorming
course of, work that could or does
Session
result in injury and ill health.
Although there can be one or more nonconformity related to an
incident, an incident can also occur when there is no nonconformity.
Terms and Definitions:
Difference Between
Participation & Consultation?
Participation:
- Involvement in decision making.

Consultation:
- Seeking views before making a
Brainstorming
decision.
Session

Workers must be involved. How would you demonstrate it?

 Clause 4
“Context of the Organization”
45001

Summary (key changes):

• Not part of OHSAS 18001.
Context of the organization:

Who has worked on ISO 9001:2015 or

ISO 14001:2015?

Is your OH&S Policy appropriate to the

nature of your business?
Brainstorming
Session Any MBA student here?
Context of the organization:
The Goal of this clause is to:
• Determine why the organization exists;
• Identify any internal and externa influences that will
affect desired outcomes.
• Document the scope of the management system that’s
implemented.
 Clause 5
“Leadership and Worker
45001 Participation”

Summary (key changes):

• Similar requirements were in OHSAS
18001; however there is a much greater
emphasizes on Management and
employees involvement in all aspects of
the management system.
Leadership and Worker Participation:
5.1. Leadership and commitment
• Top management is expected to be more involved at all major
OH&S aspects.
• Lead and promote safety culture.
• Protecting workers from reprisals when reporting incidents,
hazards, risks and opportunities.
Leadership and Worker Participation:
5.2. OH&S Policy
• Two new commitments added:
o To eliminate hazards and reduce OH&S risks.
o To consultation and participation of workers, and, where
they exist workers’ representatives.
• Minor changes in the wording e.g. fulfill used instead of at least
comply with for legal and other requirements.
Leadership and Worker Participation:
5.4. Consultation and Participation of workers
• This clause is not found in the standard Annex SL format — it
has been specifically added to ISO 45001.
• The organization shall provide mechanisms, time, training and
resources necessary for consultation and participation.
• The organization shall emphasize the consultation and
participation of nonmanagerial workers.
 Clause 6
“Planning”
45001

Summary (key changes):

• This is an area where organizations with OHSAS 18001
certification will see major differences.
• OHSAS 18001 emphasizes prevention, with corrective
action taken as needed. ISO 45001 emphasizes a more
proactive approach.
Planning:
6.1. Actions to address risks and opportunities
What are the organization’s OH&S risks and opportunities?
How are they addressed?
Documented Information to be maintained.

Hazard identification:
• Social factors • Effectiveness of controls
• Potential emergency scenarios • Proactive methodology
• Visitors and criteria.
• External impacts • Opportunities
Planning:
6.1. Actions to address risks and opportunities
Actions Plans needed for:
• Addressing opportunities and risks.
• Addressing legal and other requirements.
• Emergency response.
Planning:
6.1.2. Hazard Identification and assessment of
risks and opportunities.

Brainstorming
Session Identify controls based on the hierarchy
for a given hazard?
 Clause 7
“Support”
45001

Summary (key changes):

• The terms “document” and “record” have
both been replaced with the term
“documented information” in ISO 45001.
Support:
7.5. Documented Information
The terms “document” and “record” have both been
replaced with the term “documented information” in ISO
45001.

The standard also states that documented information must

be maintained to the extent necessary to have confidence
that the processes have been carried out as planned.
Support:
7.5. Documented Information
Documents needed for ISO 45001:
• Scope of the OH&SMS (clause 4.3), OH&S Policy (clause 5.2)
• Roles and responsibilities (clause 5.3)
• OH&S risks and OH&S opportunities (clause 6.1.1)
• Processes needed to address risks and opportunities (clause 6.1.1)
• Methodology and criteria for assessment of OH&S risks (clause 6.1.2)
• OH&S objectives and plans (clause 6.2.2)
• Communication (clause 7.4)
• Operational controls (clause 8.1.1)
• Emergency preparedness and response process (clause 8.6).
Support:
7.5. Documented Information
Mandatory Records:
• Applicable legal and other requirements (clause 6.1.3).
• Records of training, skills, experience and qualifications (clause 7.2).
• Monitoring and measurement results (clause 9.1).
• Calibration & verification of monitoring & measuring eqt. (clause 9.1).
• Evaluation of compliance obligations (clause 9.1.2).
• Internal audit program (clause 9.2.2).
• Results of internal audits (clause 9.2.2), management review (clause
9.3), corrective actions (clause 10.1).
• Incidents and nonconformities (clause 10.1).
Support:
7.5. Documented Information
Non-mandatory Records:
• Procedure for determining context of the organization and interested
parties (clauses 4.1 and 4.2).
• Procedure for identification and evaluation of OH&S management
system risks and opportunities (clauses 6.1.1 and 6.1.2).
• Competence, training and awareness procedure (clauses 7.2 and 7.3).
• Procedure for communication (clause 7.4), document and record
control (clause 7.5), internal audit (clause 9.2), management review
(clause 9.3), management of nonconformities and corrective actions
(clause 10.2).
 Clause 8
“Operation”
45001

Summary (key changes):

• The majority of the requirements for the management system are
found in this section. Organizations transitioning from OHSAS
18001 will find that this section contains most of the new
requirements.
• This section has seven clauses. Six of these clauses are unique
to ISO 45001.
Operation:
All clauses (key differences):
ISO 45001 OHSAS 18001

Separate clause for Part of hazard identification

“Management of Change”. and operational control.

Discuss examples:
• Changes in process, product, service etc.
• Changes in legal and other requirements.
Brainstorming • Changes in information, hazards, risks,
Session knowledge, technology etc.
Operation:
All clauses (key differences):
ISO 45001 OHSAS 18001

Control of Procurement: Requires control measures.

Discuss:
• Controlled Process.
• Contractors.
Brainstorming
Session • Outsourcing.
 Clause 9 & 10
“Performance Evaluation”
45001 and “Improvement”

Summary (key changes):

• Monitoring must yield valid results..
• Term “culture” is new and it is the responsibility of the Top
Management.
• New clause “Improvement“ is added.
Performance Evaluation & Improvements:
9.1. Monitoring, measurement, analysis and
performance evaluation:
What is Monitoring?
- determining the status of a system, a process or an
activity.
What is Measurement?
- Process to determine a value.
Brainstorming What is Analysis?
Session - techniques for examining trends and output.
What is Evaluation?
- Comparing output against a criteria.
Performance Evaluation & Improvements:
9.1. Monitoring, measurement, analysis and
performance evaluation:

What, when and why something

needs to be monitored, measured,
analyzed?

Brainstorming
Session
Performance Evaluation & Improvements:
9.1.2 Evaluation of Compliance:
The organization shall maintain knowledge and
understanding of its compliance status.

The term ‘compliance status’ is new. It is considered to be the presence of

an overall view of the state of affairs regarding compliance with legal and
other requirements. OHSAS 18001 included the obligation to conduct an
internal evaluation of compliance. This made it possible to delegate the
evaluation and handling of any nonconformities to the departments or
other levels, without acquiring an overview of the organization as a whole.
Under ISO 45001, the organization must have an up-to-date view of its
compliance.
Performance Evaluation & Improvements:
10.2 Incident, Non conformity and Corrective
Action:
When an incident or a non conformity occurs:
• Take immediate action.
• Evaluate, determine the corrective action to eliminate root cause(s) in
order that it doe not recur or occur elsewhere.
• Review risk assessment.
• Take action in accordance with hierarchy of controls and change
management.
• Assess hazards due to the changes prior to taking action.
• Review effectiveness.
• Update documents.
 Implementing
ISO 45001:2018.
Implementing ISO 45001:2018:
Step 01:

Purchase a copy of ISO 45001:2018.

Train employees:
• Internal Auditors;
• HSEQ Instructors;
• Select a team and train them accordingly.
Implementing ISO 45001:2018:
Step 02:

Conduct a gap analysis.

Develop “Context of the Organization”

• Use SWOT and PESTLE analysis.
• Identify stakeholders and level of involvement, their
needs and expectations;
• Company risks and opportunities.
Implementing ISO 45001:2018:
Step 03:
Plan
• Identify the processes for an effective
OH&S Management System.
• Identify mandatory documented
information.
• Consider integrating other management system with the
common Annex SL framework.
• Identify communication, consultation, participation and
awareness processes.
Implementing ISO 45001:2018:
Step 04:
Implementing ISO 45001:2018:
Step 05:
Implement changes as per plan.

Conduct a management review meeting.

 The final
“Take Away”.
 Take Away

Employee participation
ISO 45001 ISO 45001
Thestandard
&standard
knowledge is does focus
the key
expects
OH&S
focuses on isthe
OH&S on
no need risk management,
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when
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an people
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ahazards
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and andengaged.
safety.
cultural
sustainable
risks.
management change
and within
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employee
contribution
Thank You