Test Pack Approval Workflow & DMS

Refresher Training
August - September, 2016
Content
 Overview

 Workflow & DMS tools

 Stakeholders list

 Process Flow

 Process Benefits

 Site Wise Summary

 Tracking the Status of Work Flow

 Generating Reports
Overview
 During the Job order for CLIENT site is executed, inspection/quality records need to be
prepared, retained, control as Test Pack Document

 Test Pack Compilation shall start as the work at the site is initiated. Inspection /quality
records shall be scanned and maintained as digital documents in DMS

 Apart from Test Pack, documents related to Audit NCRs and Product NCRs shall also be
uploaded in DMS

 Once the Job/Purchase Order is received, work item based on the same shall be initiated
by DC if Test Pack approval is required, test pack completion approval is started after DC
forwards it for QAE approval

 Workflow is initiated for ensuring the completeness and last minute addition/
enhancements in the Test Pack. The workflow shall help to track the TAT for each activity,
and in case of any delay, root-cause analysis can be done later

 As the user approves the Work Item/Test Pack, mail shall be triggered to given mail id with
subject line to approve work item in Workflow
Work Flow & DMS Tools
 OmniFlow – Work Flow

 OmniDocs – Document Management System (DMS)

 OmniScan – Document Scan and Upload to DMS (only Scanned

PDF & Images can be uploaded)

 DocUpload – Upload Document to DMS (all the file types can

be uploaded)

 BAM – Business Activity Monitor

 DocUpload Capital Region

Audit
OmniDocs Server

Site
Product
DocUpload

Test Pack
Remote Image Server
OmniDocs Server
 Omni Scan Capital Region

Audit

OmniDocs Server

Product
OmniScan Site
Scan

Test Pack

Remote Image Server

OmniDocs Server
 Omni Docs Capital Region

Audit

OmniDocs Server
Capital User
Product
Site
OmniDocs

Test Pack
Site User

Remote Image Server

OmniDocs Server
Reports
Stakeholder List
Department Stakeholder Role

Operations Site Manager/ Cluster Manager

QA QC QAM/ QAE/QC Insp/ Document Controller

Commercial QS

Planning Lead PCPE/ PCPE

PDO (Planning to update the details on behalf of PDO)

 Test Pack Process Flow
Document Controller

Verification QAE Planning Department

Submission Docs

TestPack Approved Mail

with PO Number sent to QS

Exit

Client PDO
Benefits
 Managing of test pack process more efficiently

 Notification to stakeholders

 Accountability

 Tracking of documents

 Retrieving documents

 Status of test pack

Training and Go Live Details
Training
From To No. of Days Cluster
Attendees

Saturday, June 11, 2016 Sunday, June 26, 2016 15 Bahja QAE, DC, Planner, QS

QAE, DC, Planner, QS,

Monday, June 27, 2016 Friday, July 08, 2016 11 Nimr/ Rima
Construction

Saturday, July 09, 2016 Monday, July 18, 2016 9 Amal QAE, DC, Planner, QS

Tuesday, July 19, 2016 Wednesday, July 27, 2016 8 Marmul / Gr. Birba QAE, DC, Planner, QS
Current Status & Statistics
Total
Total No. of No. of Test
TestPack Pack Initiated
Documents Uploaded
25
250
223

20
20
200

15
150 14

112 11 Total
Total
10 95
100
8
76
67

5
50
3 31
1

00
Amal
Amal Bhaja
Bhaja Gr.
Gr.Birba
Birba Marmul
Marmul Nimr
Nimr Rima
Rima
How to Track Test Pack Status
How to Track Test Pack Status
Reporting – BAM
URL – http://10.100.11.77:8084/bam
Test Pack Pending Status Report
Test Pack Status Report
Test Pack TAT Report
Thank You

Team Omni Flow