Retno Wulandari

DISAMPAIKAN PADA PERTEMUAN III –MATA KULIAH MANUAL KEARSIPAN , STIA - LAN
25 Agustus ( E Learning Tgl 1 Sep) 2018
 The Scope of the Manual
 The content of manual will reflect the individual needs of the
specific company. Handling paper flow and records cycle;
 Clarification of polices;
 Delineation of duties and responsible;
 Standardization of Procedure ---major purpose of the manual
 Advantages of Records Management Manual

 Uniformity is guaranteed
 Clearly functions and authority
 Ensure records are retrievable, reliable, secure and trustworthy;
 Promote effective utilization of information and knowledge;
 Reduce liability relative to litigation, privacy issues and regulatory
non-compliance;
 Educate users in the principles and techniques of information
management.
 Department of Information Technology Records Management/Document Management System September 2008 ( City of
Hampton)

 …….dst
 Konten/Isi Manual
 1. Title Page ( Name of the Publication, the company
name, departemen title, authorship, date of publication)
 2. Letter of Authorization (an opening letter or message
from the top management)
 3. Preface (welcome note , short history of the company,
purpose of the manual, advantages manual)
 4. Table of Contens (contens list)
 5. Organization Chart ( a line and staf organization chart)
 6. Fungsional Topics (The manual include all element of
the records management in organization)
 Life Cycle Of Records
Creation & Receipt
Correspondence
Forms
Reports
Drawings
Disposition Copies
Microforms
Inactive Distribution
Computer input/output
Storage Internal
Archives External
Discard
Destroy
Use
Decision making
Maintenace
Documentation
File
Response
Retrieve
Reference
Transfer
Legal requirements
 Ruang Lingkup Pengelolaan Arsip Statis
(Archives Management)

Akses & Pemanfaatan

(Access & Services)
Pengolahan
(Arrangement & Preservasi
Akuisisi (Acquisition) Description) (Preservation)
Restorative

1 3 4
2
 Konten/Isi Manual
 Fungsional topic …….>
Creation:
 Correspondence control
 Mail Handling
 Dst…….
 Writing
The Records Management Manual
 Cooperation and Suppport from Management and Staff
 Gathering Ideas for Content (other manual, minutes of
meeting, police of the organization, top management,
employees, consultants, handbook on office management)
 Guidelines for Effective Writing
 Sources for Reference
 Formatting the Records Management Manual
 Updating the Records Management Manual
 (Patricia E Wallace (Records Management)
 Langkah Penyusunan Manual
 1. Langkah Strategis
 a. Persetujuan Pimpinan (decision maker);
 b. Penetapan jenis manual;
 c. Penugasan Tim Kerja;
 d. Menetapkan sumber informasi yang dibutuhkan (teori ,
praktek…> bias diterapkan);
 e. Menetapkan isi manual kearsipan;
 f. Mengumpulkan dan menganalisa data yang telah;
 g.Penulisan Manual;
 h. Penyebarluasan manual kearsipa
 Lanjut…Langkah Penyusunan Manual

 2. Langkah Teknis
 a. Tahap persiapan ;

 b. Tahap Pelaksanaan
 - Pengumpulan data;
 - Pengolahan data;
 - Diskusi;
 - Penyusunan Draft--- Draft final
 Lanjut … Langkah Penyusunan Manual

 2. Langkah Teknis
 -Uji coba;
 -Apresiasi;
 -Pelatihan;
 - Legalisasi;
 - Penerapan Sistem

 c. Tahap Evaluasi
 Note: Penyusunan Manual

 Pemahaman terhadap seluruh fungsi organisasi ( ideal

:Penyusunan secara Tim Work/melibatkan keterwakilan
fungsi unit kerja)
 Workflow proses fungsi dan kegiatan organisasi
 Transaksi kegiatan
 Pemahaman daur hidup arsip
 Memahami dasar hukum (Internal)
 Memahami dasar hukum (eksternal ) Kearsipan
Terima Kasih

ARSIP NASIONAL REPUBLIK INDONESIA (ANRI)

Jl. Ampera Raya No. 7
Jakarta Selatan 12560
Telp. (+62-21) 7805851
Web Site : www.anri.go.id
E-mail :retno.anri@gmail.com