Documente Academic
Documente Profesional
Documente Cultură
BSBPMG522
To improve quality
Save time
Reduce costs
Reduce rework
Reduce duplication of effort
Leading a team of people planning
Managing a number of related tasks that need to be accomplished by a
specific date.
6 Access the project scope and
documentation
Project management is defining and achieving goals
while making the most of available resources such as
time, money, people and materials. The decision to
undertake a project is made for many reasons; for
example, to hire new staff, organise a seminar, conduct
a feasibility study into opening an overseas office, adapt
to a change in government policy, develop a new
product or purchase new equipment. If you are given
responsibility for managing part or all of a project, you
may be directly involved in establishing the purpose of
the project and its boundaries. Sometimes this will have
already been established by management.
Project scope and documentation
7
Depending on your organisation, the type of project you are working on and how it
evolved, the type of documentation available about the project can take many forms.
Document may include:
a contract or agreement such as a memorandum of understanding (MOU), which
describes the scope of the project and responsibilities of all parties
a project brief, usually from the client or project sponsor
a summary of project phases detailing what needs to be achieved and by when
any other documents that outline the project’s expected outcomes
inclusions and exclusions from the project
time frames for the project
quality standards for the project
project resources.
9 Types of documentation
Payment records
Invoices
Record of financial transactions
Records of resource availability, use and disbursement.
Feedback forms
Statement of project purpose
Summary of strategic development of project
Record of project authorisation
Files of all vendors and suppliers
Reports detailing change of application
Different legislation, organisational policy or procedure that may
10 impact on project implementation
budgetary framework
financial management requirements
human resources
public relations
equal employment opportunity, equity and diversity
principles
occupational health and safety and environment
requirements
project governance requirements
quality standards
Risk management
11 Importance of record keeping and
reporting
Assist in making financial statements
Control of cash
Provide management information to make business decisions
Contributing to assessing financial situation of the business.
Saves time and efforts
Helps in measuring business performance
Helps in detecting thefts in the business
Increases the chances of organisation’s success.
Stakeholder’s role in project management
12
A stakeholder is anybody who can affect or is affected by an organisation,
strategy or project. They can be internal or external and they can be at senior or
junior levels. Or stakeholders are those who have the power to impact an
organisation or project in some way
The key stakeholder is a pivotal role in the success of any project and they have a
number of core responsibilities that they must adhere to
Understanding the business drivers and ensuring that the project fits with the
strategy for their area of the business
Providing detailed requirements and a financial plan
Committing the necessary resources
Taking ownership of appropriate deliverables
Identifying and resolving any project issues and risks, especially those associated
with managing change during the transition phase
Communicating throughout the life of the project
13 Benefits of communicating with
stakeholders
Project managers use a wide range of tools to assist them in the project planning and management process. Having a variety of tools to
choose from, and selecting the appropriate ones to use, can make the project management experience a more organised, satisfying and
successful one for everyone involved. Project management tools can include:
Gantt and bar charts (A Gantt chart, commonly used in project management, is one of the most popular and useful ways of showing
activities (tasks or events) displayed against time. On the left of the chart is a list of the activities and along the top is a suitable time scale.
Each activity is represented by a bar; the position and length of the bar reflects the start date, duration and end date of the activity)
PERT charts (Program Evaluation Review Technique) is a statistical tool, used in project management, which was designed to analysed
represent the tasks involved in completing a given project.
spreadsheets
technical resources.
22
Project management tools
MS Project
Concept draw
Oracle Project
Portfolio Management
Health and safety management system tools
Cost schedule control system
23 Cost schedule control system
Personnel
The IT help desk
Workplace facilities
Maintenance
Equipment
Technical documentation
26 Spreadsheets