Accounting Department

•Marketing System – responsible for the billing and collection

•Engineering System – responsible for the estimate cost of

the materials

•Subcontract Management – responsible for the installation

of equipments/materials
•Purchasing Inventory Management System (PIMS)
– composed of the purchase request, purchase order,
material receiving report which work simultaneously.
2 TYPES of PIMS
ohomebase PIMS
oproject site PIMS
•WCR – amount of cash used for project site such as
materials used

•PERSIS –also known as personal power system that

provides employee information

•PRIMAVERA Project Planner – planning tool for

construction purposes

•Payroll – for salaries of employees

2 types of Payroll System
o homebase payroll
oproject site payroll
•Equipment Management System – ‘general ledger’ which
is composed of the Accounts Receivable, Accounts Payable,
Fixed Assets, Payroll, Bank Account Management and
Advances to be made at the end of the month

---All systems were In House Development, which they use

Progress as software.
• The Employee Information System connect Human
Resource Department of a company connects to
Information Technology.

• Employee Information System will electronically

automate to lessen the manual workload for
administrative events which will allow the company
to view, maintain and update the status of the
employees’ data and statistic all through the year.
• It contains the biographical datum of each
employee for the human resources department’s
or for company’s records.

• The system will be able to provide data entry,

data tracking, and data information that
contain payroll, management and accounting
purposes.

• Generally, the system contains a mainframe for

database storage of employee’s information.
• The principle of the system is to provide a
system management of all employees’
information and to present reports or analysis of
employees’ updated information from time to
time.

• The system requires two major components

which are the in-house development application
or off the shelf software and a database which
will be the main core of the system.
• The relationship of its financial and human
resource segments concluded one
database is the utmost significant
difference to the individually and exclusive
established predecessors, which makes
this software application both firm and
flexible.
• The system will be able to connect to the
payroll system that will enable to give an
efficient and effective salary distribution.

• Also, the system provides various features for

the organization in accordance to their needs.
• 1. To establish a mainframe or host computer
system that provides employee information for
the Quezon City office.

• 2. To provide an updated current status of the

employee

• 3. To have an interconnection between the

employee information and payroll system.
• 4. To provide report on employee promotion
history, employee transfer history, employee
designation history, employee family details,
employee detailed resume and employee
attendance details.

• 5. To minimize data entry errors.

• 6. To provide more timely information.

• For the work plan, we will be creating a
database diagram and the database matter
(employees, status, payroll, and position)
using SQL Management Studios, and
through Microsoft Visual Studio for updates
and programs that will be used for the
project. The system will depend on the
program that will be used.
• The employee information system will be based
on their existing system but this time it will be
more updated.

• To integrate this Employee Information System,

the proponent decided to make in-house
development software that will provide a more
updated information status of the employees
and also connect its payroll.
• The technical expertise that will be used in
order to create the proposed system is
present since experts from the said field
were hired.
• The management has supported this system for
it will benefit them with updating of records.
This proposed system will be a great help
especially to those Human Resource
Department it is because they will easily
monitor their employee and the payroll system
will be easily handled.
• The IT department of the corporation will
be assigned in making and installing the
proposed system. Employees from the IT
department will be assigned as the system
analysts while other employees will be
assigned as IT Consultants.
• If the system is already installed, we will
assign four employees from IT department
for updating the status of the employee in
the corporation. The three employees are
responsible for the maintenance of the 3
computers while the remaining employee
is responsible for the maintenance and
update of the mainframe computer.
• The group wants to minimize the cost
incurred by the company in acquiring our
proposed system. Also by this, this can
also maximize the benefits that the
company may get once they acquire our
proposed project.
• The establishment of an Employee Information
System will boost economic activity in the area
of connection between the Accounting and
Human Resource Department. It would enable
the corporation to have an updated status of the
information about the employees. The
Accounting department will be more effective
and efficient since they can minimize their errors
in distributing wages to the employees.
• In human resource, we will assign system
analysts and IT consultants coming from
the company. This is more efficient
compared to hiring new system analysts
and IT consultants from IT firm. It costs
less when it comes to the payment of the
services made since the payment of the
services made can be included to the
wages of these employees.
• In technical resource, we will acquire 3 new
computers and a mainframe computer. Each
computer contains Windows XP, Microsoft SQL
Server and Microsoft Visual C#. These
softwares are going to be used in making the
Employee Information System. Microsoft SQL
Server will be used in making a database in
which the employee will input his/her
information. The group chose to make a
database with the use
• In operational resource, we allotted Php
1500 for the costs in electricity. We also
allotted Php 5000 for the other cost that
might incurred by the corporation during
the acquisition and installation of the
Employee Information System.
 HUMAN
RESOURCE
DEPARTMENT
EMPLOYEES

ACCOUNTING
DEPARTMENT

EMPLOYEE
PAYROLL INFORMATION
SYSTEM

IT
DEPARTMENT
• The purpose of the system is to be able
to make a connection between the Human
Resource and Accounting Department in
order to have an efficient and effective
salary distribution.
• The information about the employees will
be inputted in the system.
• Included in the said information is the
position of each employee. Knowing the
position of the employee, the Accounting
Department will know the amount of salary
for each employee.
• The Human Resource Department will be
the one who will input the updated status
of the employees.
• The Accounting Department will adjust for
the increase or decrease in the salary of
each employee.
• If there are problems incurred while using
the system, the IT department will be the
one responsible for repairing and
maintaining the system.
 1.0
EMPLOYEE INFORMATION ACCEPT ACCEPTED INFORMATION
INFORMATION HUMAN
RESOURCE
DEPARTMENT
ACCEPTED INFORMATION

ACCEPTED INFORMATION
TIME
SHEET
1.3 1.2
UPDATE INPUT
INFORMATION INFORMATION

INPUTTED INFORMATION
UPDATED INFORMATION
EMPLOYEE
2.0 HOURS WORKED INFORMATION SYSTEM
LOGIN

INPUTTED INFORMATION
STORED INFORMATION

1.3
FIXING
DATABASE 2.1
PAYROLL TRANSFER OF
INFORMATION
CHECK
UPDATE DATABASE
ACCEPTED INFORMATION

TAX
IT
FORM DEPARTMENT ACCOUNTING
DEPARTMENT

ACCEPTED INFORMATION

2.2
COMPUTE
PAYCHECK
2.5
PREPARE
EMPLOYEE
TAX FORM
PAYCHECK

2.3
DEDUCTION DATA PREPARE
PAYROLL
SUMMARY
2.4
DISTRIBUTING PAYROLL PAYROLL REPORT SUMMARIZED PAYROLL
PAYROLL
• The employee fills up all the required
information needed by the company such
as their name, address and contact
information.
• The database accepts the data. The
accepted data will be sent to the Human
Resource Department in order to verify the
information.
• The Human Resource Department inputs
the accepted data to the Employee
Information System.
• At the end of the month, the needed data
stored in the system will be transferred to
Accounting Department for the
computation of the paycheck of the each
employee
• . After the computation of the paycheck,
the Accounting Department then prepares
for the Payroll Summary.
• A Payroll Report will be made after the
preparation of the Payroll Summary. The
amount of payroll inputted in the payroll
report will be distributed to the different
employees of the company. The amount of
payroll will then be received by the
employees at pay day.
• If there is a promotion or demotion of an
employee, the Human Resource
Department will be the one responsible for
updating the information to the system.
• After updating the information, same
process with the inputting of information
will be made.
•
• While preparing the payroll summary, the
Accounting Department will also prepare
Employee Tax Form and these tax forms
will be distributed to each employee of the
system.
• If there are errors in the system,

• the IT Department will be the one

responsible for fixing, updating and
maintaining the system.
• The proposed system will also be used for
knowing the amount of hours worked by
an employee since this information is
needed for the computation of the payroll
of the employees.
• In order to know these, the system will be
used as their attendance at work.
 EMPLOYEE

1.2.1
VERIFICATION
INPUTTED INFORMATION OF ACKNOWLEDGEMENT
INFORMATION

ACKNOWLEDGED INFORMATION

EMPLOYEE
INFORMATION
SYSTEM
•
• In Figure 1, the inputted information by
Human Resource Department is needed
to be verified first before the information
will be accepted by the system.
• This is needed for the consistency and
effectiveness of the system.
• If the inputted information is already
acknowledged, an acknowledgement will
be given to the employees.
• Also, the acknowledged information will
be the one that will be stored in the
Employee Information System.
 2.2.1 2.2.2
HOURS WORKED COMPUTE GROSS PAY DATA COMPUTE
GROSS PAY NET PAY
NET PAY DATA

2.2.3
EMPLOYEE CREATE
PAYROLL
CHECK

PAYROLL CHECK DATA

PAYROLL
REPORT

PAYROLL CHECK DATA

EDITED PAYROLL
2.2.4
EDIT
PAYROLL

EDITED PAYROLL
2.2.5
DISTRIBUTE ACCEPTED PAYROLL
PAYROLL
PAYROLL
• In Figure 2, after an employee logs in, the
computation of gross pay will be made.
The computed gross pay will be stored in
the system.

• When the salary distribution is near, the

gross pay stored in the system will be
used for the computation of net pay.
• Then the Accounting Department will
create payroll checks. The data in the
payroll checks will be stored in the Payroll
Report.
• If errors incurred, the Accounting
Department can edit the computation of
the inputted payroll data.
• The amount of corrected payroll data will
be distributed to the different employees of
the company.