HR DEPTT.

ABSENCE MODULE
 To check Leave Entitlements
Slide No. 3-5

Click the following options :

 Employee Self Service

 Absence Management

 Entitlement Balance
Employee Self Service
Absence Management
Entitlement Balance
To Apply Leave/Short-leave/OD/Manual Attendance through
ERP
Slide No. 7-14
Click the following options :

 Employee Self Service

 Absence Management
 Apply for Leave
 Select Leave Type
 Enter Start Date & End Date
 Enter Start Time & End Time for OD/Short-leave & Manual Attendance
 Calculate Duration
 Further Leave Information, if any
 Reason for Leave application
 Next & Submit
To Apply Leave
Comp. Off.
Next
Submit
To apply Short-leave/OD/Manual
Attendance
OD/Manual Attendance/Short leave
Submit
Status- Pending for approval
 LTC Process
Slide No. 16-21
Click the following options :

 Employee Self Service

 Absence Management
 Apply for Leave
 Select Leave Type (EL/CL)
 Enter Start Date & End Date
 Calculate Duration
 Further Leave Information, select Avail LTC
 Home Town - select YES/NO
 Station From
 Station To
 Block Year
 Under Rule- 23C/D (Select one option)
 Phone No. during leave
 Address during leave
 Reason for Leave application
 Click on Next
 Submit
LTC-Leave Type (EL/CL)
Start Date- End Date
Calculate Duration
Further Leave information
Avail LTC
Home Town
Station From
Station To
Block Year
Under Rule 23C/D
 Phone No. during leave
Address during leave
Reason for Leave application
 Next
Submit
 Cancellation of leave/s applied by
the employee
Slide no. 23-24
 Once leave application submitted by the
employee, cannot be cancelled by themselves.
 For cancellation of leave application, he/she
has to inform his/her Supervisor/HOD to
cancel or reject the same before approving the
said leave.
 ICSI Manager Self Service
All action awaiting your attention
Approve/Reject
To view the status of applied Leave by
the official
Slide no. 26-27

Click the following options :

 SSHR Notification & Reports

 Workflow Notifications
SSHR Notification & Reports
Workflow Notifications
Leave Status
Approval of Leave by the Supervisor
& HODs
Slide no.- 29
Click the following options :

 ICSI Manager Self Service

 All Actions Awaiting your Attention
 Open the Leave Application Submitted by
the Official (s)
 Approve Or Reject the leave
 Please refer Slide No. 23-24

 As above.
 Vacation Rules
Slide no.- 31-37
Supervisors/HODs before proceeding on leave, can set the
vacation rules & assign the rights/authority to any one of the
officer/supervisor working in the Directorate to approve/reject the
leave application of the officials.

Click the following options :

 SSHR Notification & Reports
 Workflow Notifications
 TIP- Vacation Rules
 Create Rule
 NEXT
 Enter Start Date - End Date (leave period)
 Message, if any
 Reassign
 Search By-Name/User Name/E-mail
 Select
 Apply
 Status will show - ACTIVE
SSHR Notification & Reports
Workflow Notifications
TIP-Vacation Rules
Create Rule
Next
Enter Start Date - End Date (leave period)
Message
Reassign
Search By-Name/User Name/E-mail
 Go
Select
Apply
Active
 To view the self attendance by the employee
Slide no.- 39-47
Click the following options :

 Employee Self Service

 SSHR Notification & Reports
 Submit Processes and Reports
 Select Single Request & OK
 Name - ICSI Attendance Self Service & OK
 Enter Start date & End date
 Submit
 Submit another request – ‘NO’
 Refresh Data
 View Output & Take printout
 Employee Self Service
SSHR Notification & Reports
Submit Processes and Reports
Select Single Request & OK
Name - ICSI Attendance Self Service &
OK
Enter Start date & End date
OK
Submit another request – ‘NO’
Process & Reports
View Request-open
Find
Refresh Data
View Output
Attendance Record
 To View the staff Attendance by
HODs
Slide no.- 49-56
Click the following options :

 HOD Notification & Reports

 Submit Process & Reports
 ICSI Attendance Self Service (for self attendance)
 options
ICSI Attendance Report for :
Manager- (attendance for the staff)
 ICSI List of Employee Present on a particular Date
 ICSI List of Employee Absent on a particular Date
 Enter- Employee No.(Emp. Code)
 Start Date- End Date
 Submit
 Process & Reports
 View Request-Find
 Refresh Data
 View Output & can take print out, if required.
HOD Notification & Reports
Submit Process & Reports
Submit request
ICSI Attendance Report for Manager- (attendance for the staff)
ICSI List of Employee Present on a particular Date
ICSI List of Employee Absent on a particular Date
Select any one report & OK
Enter- Employee No.(Emp. Code)
Start Date- End Date
OK & Submit
 If request is 1, click No
if more, click Yes & Submit another request
Process and Reports
View Request
Open
Find
Refresh Data
View Output
THANKS