Microsoft Official Course

Introduction to Office 365®

Hello

• Meet: Mahmoud Hamed

• Technical Consultant
• ITWorx Education
• Microsoft Certified Trainer (MCT)
• SharePoint Certified:
- 2013
- 2010
- 2007
Hello

• Welcome to the Future Welcome to Office 365

• Beta 2010 – GA 2011
Course Outline
• Module 1: Overview of Cloud Computing with Office 365
• Module 2: Features and Functionality of Microsoft Office
365
• Module 3: Migration Road Map to Microsoft cloud
services
Microsoft Official Course
®

Module 1

Overview of Cloud Computing with

Office 365
Module Overview

The Basics of Cloud Computing

Cloud Computing with Office 365
• Cloud Computing with Windows Azure
Lesson 1: The Basics of Cloud Computing

Cloud Computing Overview

• Problem Solving with Cloud Computing
Cloud Computing Overview

Public
Public Cloud
Cloud Private
Private Cloud

• Multiple clients • Single Client

• Hosted at provider’s • Hosted at provider’s or
location organization’s location
• Shared Infrastructure • Accessed over the
• Accessed over the Internet or private
Internet network
• Low-cost • Highly secured
 Problem Solving with Cloud Computing

Drivers Challenges
•• Low
Low barriers
barriers to
to entry
entry •• Identifying
Identifying
•• Assimilation,
Assimilation, opportunities
opportunities
standardization,
standardization, and
and •• Assessing
Assessing ROI
ROI // benefits
benefits
management
management of of cloud
cloud
•• Acquiring
Acquiring solutions
solutions
•• Pent-up
Pent-up demand
demand
because •• Managing
Managing resources
resources
because of
of previously
previously
unrealized (including
(including partners)
partners)
unrealized levels
levels of
of
business
business ++ IT
IT
integration
integration in
planning,
in funding,
funding, Business
planning, management,
management,
and
and operations
operations Opportunity
Microsoft Official Course
®

Module 2

Features and Functionality of

Microsoft Office 365
Core Components of Office 365

Exchange SharePoint Lync Office 365

Online Online Online ProPlus

Windows Azure Active Directory

 Optional Components of Office 365

Product Plan Includes

SharePoint Online Replacement of SharePoint as the

primary enterprise social experience

Project Pro for Subscription version of Project

Office 365 Professional client software with roaming
access and click to run
Project Online Online-only version of Project server,
delivering enterprise project, program,
and portfolio management
Project Online with Subscription version of Project
Project Pro for Professional client with online
Office 365 capabilities of Project Online
Microsoft Office Visio Subscription version of the advanced
Pro for Office 365 diagramming software, including
roaming access and click to run
Microsoft Subscription version of Microsoft
Dynamics CRM Dynamics CRM provides customer
management information in the cloud
Office 365 Plans

http://office.microsoft.com/en-001/business/compare-all-office-
365-for-business-plans-FX104051403.aspx
Office 365 Plans

http://office.microsoft.com/en-001/business/compare-all-office-
365-for-business-plans-FX104051403.aspx
Office 365 Plans

http://office.microsoft.com/en-001/business/compare-all-office-
365-for-business-plans-FX104051403.aspx
 Office 365 Plans

http://www.microsoft.com/enus/powerBI/pricing.aspx#fbid=fsmIg4mv6y9
Office 365 Administration
Demonstration: Office 365 Admin: Office 365
User Experience
• In this demo, you will:
• Connect to the Microsoft Office 365 admin center.
• Explore the Office 365 admin center.
• Create a new Office 365 user.
 Communication with Exchange Online and Lync
Online
Exchange Online at a Glance
• Free/busy coexistence
• Integrated Personal archiving
• Retention policies and legal
hold
• 25 GB mailbox with voice mail
& unified messaging
Lync Online at a Glance
Replaces Office Live Meeting
service as the Web conferencing
solution in
Office 365 for Enterprises
Optimal for smaller enterprises
Replaces/enhances features
formerly provided by Office
Communicator Online
Exchange Online

Note: Most of the information in this module is based on the multitenant service scenario

Multitenant service Dedicated service

Multiple customers hosted on • Each customer hosted on its own
shared hardware in Microsoft set of Exchange servers
data centers • Updated to support Exchange
Updated to support Exchange 2013
2013 • Mandatory Microsoft Premier
Deployment (MPD) procedures
Allows clients to access latest
Exchange features, such • VPN connectivity between on-
as conversation view, premises and cloud
MailTips, server-based • No support for Exchange Server
archive store, Microsoft 2003 on-premises
Office Outlook Web App • Higher price (approximately 40%)
(OWA) client
 Lync Online

• Presence and click-to- • Know whether others are

communicate from Microsoft available to communicate
Office Outlook® • Collaborate within
• Connect with people and be SharePoint sites
more productive through a • Communicate with other
rich and immersive online organizations running Lync
meeting experience
• Communicate with
• Reduce costs Windows Live Messenger
contacts
SharePoint Online

• Microsoft SharePoint
Sites
Online uses familiar
SharePoint Server Content Composites
technology delivered as an
online service
• SharePoint Online enables
Communities Insights
you to create sites and
share documents and Search
information with
colleagues and customers
 Collaboration with SharePoint Online

SharePoint Online Standard is hosted in

a multi-tenant environment on shared
hardware in Microsoft data centers, and
is designed for companies of any size

SharePoint Online Dedicated is

designed for companies with at least
5,000 users; it provides enterprise-scale
features, such as dedicated hosting and
hardware, a fully customizable
environment, and the ability to deploy Farm and central administrative IT tasks for
full trust code SharePoint Online – represented here in the
green areas – are managed by Microsoft;
SharePoint Online administration is managed
by customers or their partners
Office ProPlus and Office Online

Office 365 ProPlus includes Use Office Online as

the same applications that
are available in the Office
Professional Plus 2013
client suite
part of your Office 365
service for quick
viewing and easy
sharing of documents
from virtually anywhere
 Office 365 Future

• Codename Oslo and the (Office Graph – Delve)

Office 365 Future

• Office 365 Video Portal / Office Graph

Office 365 Future

• Office 365 Groups

Office 365 Future

• Office 365 Change Management / First Release

Limitations of Office 365

Office 365 Service Lync Client Limitations

Limitations with SharePoint with Office 365
Online Microsoft Lync 2010 client
Lync for Mac 2011
• Migration of existing Outlook Web App
SharePoint data Lync Web App
Lync 2010 Attendee
• Mail-enabled lists Lync mobile clients
• Search restrictions Lync Online Web Scheduler
Microsoft Official Course
®

Module 3

Migration Road Map to Microsoft

cloud services
Module Overview

Types of Migrations to Office 365

Hybrid Environments with Office 365
• Cloud Computing with Windows Azure
Case Study: Complete Migration

In mid-2011, with the help of Microsoft partner tForce

Technologies, HSH piloted Office 365 and initiated plans to
migrate its legacy e-mail system to Microsoft® Exchange Online
and its on-premise SharePoint 2007 to SharePoint 2010 Online
for more than 2000 employees worldwide in the first phase of
deployment. The process for deployment is straightforward
because the system is already set up in the cloud, eliminating the
need for HSH to consider what hardware to purchase, what
version of software to install and how to secure its data.

“Office 365 has helped us to save costs, improve

communications and reduce support needs, contributing to
enhanced productivity.” -- Shane Izaks, General Manager,
Information Technology The Hongkong and Shanghai Hotels,
Limited
Case Study: Exchange Only Migration

The University of Tokushima, a national university, set up a new section,

“Information Strategy Room” for planning its overall information
strategies. And, to implement these strategies, the university established
“Center for Administration of Information Technology." Since then, Center
for Administration of Information Technology of the university has
implemented various reforms to provide better IT services for students
and faculty members. In March 2012, as one of these efforts, the existing
email systems were renewed with a hybrid email system of Microsoft
Exchange Server 2010 and Microsoft Office 365 for Education. This
renewal enables ensured security and 24/7 operation. Focusing on
developing international academic ability of its students, faculty members,
and institutions, Tokushima University obtained a key communication
infrastructure.

“The most important mission of Center for Administration

of Information Technology is to provide students and
faculty members with information services and to
maintain the network for these services.” -- Takeshi Matsumura,
Special Assignment Professor and Manager of ICT Promotion Room, Center for
Administration of Information Technology, the University of Tokushima
Lesson 2: Hybrid Environments with Office 365

Hybrid Overview
• FastTrack deployment with Office 365
 Hybrid Overview
The Enterprise Conundrum
Office 365 is attractive…
It saves me $$
I always have the latest and
greatest collaboration, email
and UC tools
Allows me to focus on my core
business, not IT
Microsoft can run applications
like SharePoint more reliably
and efficiently than I can
I can easily scale up/down
according to demand
I can more easily work with
customers, partners outside
of my company
…But my business is run on-
premises…
I have existing investments
(customized SharePoint
deployments with a lot of data
and settings, custom
solutions, LOB systems, etc)
I can’t do everything in the
Cloud that I can do on-
premise
I want to protect my sensitive
data by keeping it close
Common Approaches to Hybrid

1. Early Adopter - Aggressively move ‘all’ content

to the cloud ASAP
2. Risk Averse - Sign up for SPO trial; Evaluate
experience and ROI
3. Typical - Freeze on-premises site creation;
Move some content
FastTrack deployment with Office 365

Pilot Deploy

Start using Office 365 in Extend to the rest of your

about an hour organization in days

Enhance

Get more out of Office

365 with these optional
scenarios
Lesson 3: Cloud Computing with Windows Azure

What is Windows Azure?

How Companies Use Windows Azure
• Demonstration: Tour of Windows Azure
What is Windows Azure?
Demonstration: Tour of Windows Azure

• In this demo, you will:

• Sign in to the Windows Azure portal
• Review the Windows Azure portal
• Review web sites
• Review virtual machines
• Review mobile services
• Review cloud services
• Review SQL databases
• Review storage
• Review networks
• Review SQL reporting
• Review add-ons
• Review service bus
Module Review

• Module Summary
• Review Questions