Documente Academic
Documente Profesional
Documente Cultură
File
Cell
Name
Column Bar
Status bar
View buttons Zoom
Sheet Name
View Buttons:
The group of three buttons located to the left of the Zoom control, near the
bottom of the screen, lets you switch among excel's various sheet views.
• Normal Layout view − This displays the page in normal view.
• Page Layout view − This displays pages exactly as they will appear when printed.
This gives a full screen look of the document.
• Page Break view − This shows a preview of where pages will break when printed.
Row Bar
Rows are numbered from 1 onwards and keeps on increasing as you keep
entering data. Maximum limit is 1,048,576 rows.
Column Bar
Columns are numbered from A onwards and keeps on increasing as you keep
entering data. After Z, it will start the series of AA, AB and so on. Maximum limit is
16,384 columns.
ENTERING VALUES IN EXCEL
• Press Tab to go to next column.
• Press Enter to go to next row.
• Press Alt + Enter to enter a new line in the same column.
• Press F2 to edit text in cell
Vertical/Horizontal
Scrollbar
• Moving with Keyboards
Keystroke Where the Insertion Key Combination Where the Insertion Point Moves
Point Moves
Ctrl + To the last box containing data of the current
→ Forward one box row.
← Back one box Ctrl + To the first box containing data of the current
row.
↑ Up one box
Ctrl + To the first box containing data of the current
↓ Down one box column.
PageUp To the previous screen Ctrl + To the last box containing data of the current
column.
PageDown To the next screen Ctrl + PageUp To the sheet in the left of the current sheet.
Home To the beginning of the
Ctrl + PageDown To the sheet in the right of the current sheet.
current screen
Ctrl + Home To the beginning of the sheet.
End To the end of the
current screen Ctrl + End To the end of the sheet.
• Moving with Go To Command
Press F5 key to use Go To command, which will display a dialogue box where you
will find various options to reach to a particular box.
Normally, we use row and column number, for example K5 and finally press Go
To button.
SAVE WORKBOOK IN EXCEL
• Step 1 - Click the File tab and select Save As option.
• Step 2 -
Default
Location
Step 1 Step 2
Step 1 − Right Click the Sheet Name and select Insert option.
Step 2 − Now you'll see the Insert dialog with select Worksheet option as selected from the general tab. Click
the Ok button.
You can use a short cut to create a blank sheet anytime. Try using the Shift+F11 keys and you will see a new blank
sheet similar to the above sheet is opened.
COPY WORKSHEET IN EXCEL
Select option to add sheet at the end
Copy of Sheet
Step 2
Step 1 − Right Click the Sheet Name and select Move or Copy option.
Step 2 − Now you'll see the Move or Copy dialog with select Worksheet option as selected from the general tab. Click
the Ok button. Select Create a Copy Checkbox to create a copy of the current sheet and Before sheet option as
(move to end) so that new sheet gets created at the end.
HIDING/UNHIDE WORKSHEET IN EXCEL
Step 2
Step 1 Step 1
Hide Step 1 − Right Click the Sheet Name and select Hide option
Unhide Step 1 − Right Click the Sheet Name and select Hide option
Unhide Step 2 − Select Sheet Name to unhide in Unhide dialog to unhide the sheet Press the Ok Button.
DELETING WORKSHEET IN EXCEL
Step 2
Step 1
Step 1 − Right Click the Sheet Name and select the Delete option.
Step 2 − Sheet will get deleted if it is empty, otherwise you'll see a confirmation message.
CLOSING WORKBOOK
Step 1 − Click the File Menu as shown below. You can see the Open option in File Menu.
Step 2 − Clicking the Open Option will open the browse dialog as shown below. Browse the directory and find the file
you need to open
Step 3 − Once you select the workbook your workbook will be open.
INSERT DATA IN EXCEL
• In MS Excel, there are 1048576*16384 cells
• An MS Excel cell can have maximum of 32000 characters.
Press Special