JOB APPLICATION MATERIALS

In today’s presentation we will be:

 ANALYZING THE SITUATION

 PLANNING THE RESUME
 WRITING THE RESUME
 PLANNING A LETTER OF APPLICATION
 WRITING A LETTER OF APPLICATION
 INTERVIEWING
 WRITING FOLLOW UP LETTERS
 Analyzing the Situation
 Understand your goals
(to get an interview and to provide topics for discussion)
(Explain what you can do for the reader, show how your strengths meet the
reader’s needs)
 Understand your audience
(The reader’s time, skill expectations, professional expectations)
 Understand your field of work
Assess your field
1. What are the basic activities in this field?
2. What skills do I need to perform them?
3. What are the basic working conditions, salary ranges, and
long range outlooks for the areas in which I am interested?
 Understand Your Field of Work
contd…
 Assess your strengths

1. What work experience have you had that is related to your field?
2. What special attitudes and skills do you have?
3. What special projects have you completed in your major field? List
process, machines, and systems with which you have dealt.
4. What honors and awards have you received?
5. What is your grade point average?
6. Have you earned your college expenses?
7. Are you a member of a professional organization?
8. Can you communicate in a second language?

 Assess the needs of Employers

 Planning the
Your resume is a one-page (sometimes two pages) document
that summarizes your skills, experiences, and qualifications
for a position in your field.
Information to include in a resume
 Personal Information: name, address, phone number

 Educational Information: degree, name of college, major,

date of graduation
 Work History: titles of jobs held, employing companies,
dates of employment, duties, a career objective
 Achievements: GPA, awards and honors, special aptitudes
and skills, achievement s at work
 The Chronological Resume

 The chronological resume has the following sections:

 Career objective
 Summary (optional)
 Personal data
 Educational history
 Work history
 The Functional Resume
 Focuses on skills and strengths
 The functional resume has these sections:
 Objective
 Summary (optional)
 Personal data
 Education
 Work
 Skills
 Writing the Resume
 Generate , revise and finish
 Use highlight strategies: heads, boldface, bulleting,
margins and white space
 Follow these guidelines:
 Indicate the main divisions at the far left margins.
Usually, boldface heads announce the major sections of
the resume
 Boldface important words such as job titles or names of
majors; use underlining sparingly
 Use bullet lists, which emphasize individual lines
effectively.
Planning a Letter of Application

 The goal is to be invited for an interview.

 Analyze the Employer’s needs
 Match your capabilities to the employer’s needs
 Writing a Letter of Application
The introductory application

I am interested in applying for the patient services manager position

recently advertised in your Web homepage. I will complete a bachelor’s
degree in Dietetics in May 2014 from the University of Wisconsin–Stout.
The skills I have developed from my academic background support my
strong interest in working with your leading food and facility
management services. I feel that my career goals and strong beliefs in
assisting others to achieve a higher quality of life make me an excellent
candidate for this position.
 The Explanatory Body

 Skills Section
In my courses, I have learned many cost control methods. For instance
Institutional Food Purchasing and Food Beverage Cost Controls
required me to create budgets, track daily expenditures, and manage
time. I understand how to monitor costs in relation to patient food
service. I understand the qualities that a good manager possesses and
believe that it is essential to strive to achieve and maintain a high level
of patient satisfaction.
 Convince, use of skill and skill activities
I have also had experience in food safety. Through the educational
aspects of Microbiology and Food Science, I’ve developed a strong
background in microorganisms and deciphering what control methods
to use that will ensure the quality of the organization and its services. I
have acquired a solid background in relation to Hazard Analysis
Critical Control Point (HACCP) practices and methods.
I am knowledgeable about menu delivery systems and the proper
procedures that must be followed to assure compliance with
regulations. After completing my JACHO certification, I am aware that
this organization sets the standards by which health care quality is
measured. I will thus work to continuously improve the safety and
quality of care provided to the public through the health care
accreditation standards of JACHO.
 Request an Interview

 I would welcome the opportunity to meet with you and

discuss my qualifications for the position. I have enclosed a
copy of my résumé. If you have any questions or would
like to talk with me, I can be reached by phone at (715)
555-1224 or e-mail at michshan@wisuniv.edu. Thank you
for considering me for this position. I look forward to
hearing from you soon.
 Interviewing
 Prepare Well
◗◗What contributions can you make to the company?
◗◗How do your specific skills and strengths fit into its activities or philosophy?
◗◗How can you further your career goals with this company?
Use Social Tact
◗ Shake hands firmly.
◗◗Dress professionally, as you would on the job.
◗◗Arrive on time.
◗◗Use proper grammar and enunciation.
◗◗Watch your body language. For instance, sit appropriately; don’t lounge or
slouch in your chair.
◗◗ Find out and use the interviewers’ names.
 Perform Well
Be yourself. Getting a job based on a false impression usually ends
badly.
◗◗Answer the question asked.
◗◗Be honest. If you don’t know the answer, say so.
◗◗ If you don’t understand a question, ask the interviewer to repeat or
clarify it.
◗◗ In your answers, include facts about your experience to show how
you will fit into the company.
Ask Questions
◗◗Methods of on-the-job training
◗◗ Your job responsibilities
◗◗ Types of support available—from secretarial to facilities to
pursuit of more education
◗◗ Possibility and probability of promotion
◗◗ Policies about relocating, including whether you get a
promotion when you relocate and whether refusing to relocate
will hurt your chances for promotion
◗◗ Salary and fringe benefits—at least a salary range, whether
you receive medical benefits, and who pays for them
Writing Follow-Up Letters

 Thank you for the interview yesterday. Our

discussion of Ernst and Young’s growing MIS Division
was very informative, and I am eager to contribute
to your team. I look forward to hearing from you.