IMAT – IEEE Meeting

Attendance Tool

Meeting Management &

Attendee Instructions
Two Components
IMAT consists of two components

1. Manager System (IMAT Manager)

• Web-based IEEE system which
Sets up the Session and Meeting structure links to IMAT Attendee
Retains all historical data on meetings and WGs
Allows some data to be shared with myProject
Can be used as a stand-alone system to upload meeting rosters
• URL access is https://imat.ieee.org/my-site/home
2. Attendee System (IMAT Attendee)
• Web-based IEEE system which
URL for access is : https://seabass.ieee.org/imat*
Uses Session Meeting structure defined by IMAT Manager
Gathers attendee data (from attendees)
Provides management services (for WG Chairs)
*NOTE: 802 Wireless Interim and Plenary sessions may use MURPHY
IMAT Manager
This system is considered the management tool which can be used either :
– before or during the session (to set up or change individual WG
Meetings) or
– after the event (to view the attendance results)
Before the Session
Setting up Meetings for a Session

Each screen has HELP available. If you need help, please click the link in the
upper right hand corner for more information.
 IMAT Manager: Event/Session
Selection
After logging, select Events you can:
View details & Edit an event
Add a new event
IMAT Manager: Add a New Event

This is where you set up the event details like location,

time zone, and session access code.
IMAT Manager: Set up Time Slots

Timeslots regulate when meetings should be occurring

during your event and prevent attendees from logging their
attendance in multiple meetings
 IMAT Manager: Add a Meeting
The Meeting name
(e.g. TG3c or TGN)
The Meeting is associated with a PAR or the
WG in myProject
The Day of the Meeting
The Start and Ending timeslots
– Normally both will be the same thing for a
regular 2-hour timeslot. The example
shows this for AM0.
– If your meeting does not align with the
defined timeslots, you must select the
overlapping timeslots to create the
meeting, click OK/Done and then edit it.
What credit value to assign to this meeting –
normal, extra or zero.
– If something else, then select other then
OK/Done and edit the meeting

Fill out all fields and click The Facilitator is the person who will be
chairing or otherwise responsible for this
OK/Done to return to the meeting – by default it is the WG Chair
detail screen or OK/Add
New to add another
session
IMAT Manager: Enter/Edit Meeting
Event/Session
Timeslots for the week
Add New Meeting
Export or copy meeting
Edit or delete previously added
Meeting

Note that you can only edit

meetings that you ‘own’ and not
common meetings belonging to
the Sponsor
IMAT Manager: Designee Access
The designee is given access to IMAT Managerto
assist the Chair with managing the attendance
tool. The designee being assigned must have an
active IEEE Web Account to access IMAT
Manager.
Log onto IMAT Manager
– Click “Setup”
– Click “Assign Designees and Planners”
– Enter the Web ID for the designee.

Designees have full access to IMAT Manager.

IMAT Manager: Meeting Planner
Access
The meeting planner must have an active IEEE
Web Account to access IMAT Manager reports.
Log onto IMAT Manager
– Click “Setup”
– Click “Assign Designees and Planners”
– Enter the Web ID for the meeting planner.

Meeting Planners have limited access to reports

only.
IMAT Manager: After the Event
Attendance Management Tools
– Viewing and managing attendance records
– Downloading reports
IMAT Manager: View Attendance
Accessed from Sessions  View Details  View Attendance

These functions are only available from the main maintenance screen after the Session is complete
and all of the data has been uploaded.
Attendance can be viewed historically or on a by-meeting basis for a specific Session
IMAT Manager: View Attendance
Accessed from Sessions  View Details  View Attendance

Click on the View Attendance link for a specific breakout.

All attendees will be shown for that breakout along with the date/time they signed in, their email and
their affiliation
To add attendee (if missing) you will need the individual username and affiliation
IMAT Manager: Change Attendee Data
Accessed from Home  Attendance Summary

From the Home page,

click on Attendance
Summary link
IMAT Manager: Change Attendee Data
Accessed from Home  Attendance Summary

To change
involvement level
you must do so in
myProject Rosters
Click on meeting
percentage to
override %
IMAT Manager: Daily Report
Accessed from Home  Event Reports  Daily Attendance

This screen displays

the Meeting
attendance detail
All meetings and the
credit accrued for the
person will be
displayed
Export daily
attendance data is
available
 IMAT Attendee Tools
https://seabass.ieee.org/imat
Use your IEEE Web Account credentials to log in.
When the chair logs onto this site he has
privileges to help manage attendee data.
 IMAT Attendee: Attendance Screen
After logging in, you will be
taken to your personal
individual attendance
registration page just as all
other attendees – don’t
forget to log your
attendance
To enter management
mode, click the manage link
IMAT Attendee : Management Screen
In this management screen you
can:

Reset User Password

Export User List
Export Attendee List
Export Attendance Records
Missing Web ID Report
Attendance will allow you to
download a .csv file to your local
machine for your own records
To return to your Individual page,
click Home
IMAT Attendee: Manage Attendees
Chairs can manage attendee
meeting attendance on this
screen.
This page is exactly like the
normal registration page except
that all days and timeslots are
active – be careful!!
IMAT Attendee : Attendee
Instructions
Intro

There are three steps to using this system, only one of

which is recurring – the first three are onetime.
Prior to or during the meeting
1. (one time) Get a free Web Account if you don’t
already have one. Keep your contact data in this
area up to date.
During the Meeting
3. Log onto IMAT (the chair will provide you with the
URL to access this system)
4. (Each Meeting Breakout) Register your attendance
and affiliation
 Step 1: Get a free Web
Account
If you already have
an IEEE Web Account
you can skip to the
next step
Otherwise log onto
http://development.standards.ieee.org

and click on the link to

get a Web Account

Note that you must have an

IEEE Web Account in order to
get credit for any breakouts you
attend.
 Step 2: Log onto IMAT Attendee
Make sure you have an IEEE Web
Account per Step 1
Log into IMAT using your IEEE
Web Account username and
password. The chair for the
meeting will advise the URL to log
into for this meeting.
 Step 3: Register your
attendance by Selecting the
Breakout
Select the Day and Breakout you are
attending and update the screen
– Note that you will only be able to
click a single button in the active
timeslot column for the current
day
– Once updated, the column will
turn green and your selection will
be locked in.
– Selections may not be changed
once the timeslot closes
Repeat Step 3 for each distinct
breakout you attend
Step 3a: Supply your
Affiliation
You must provide an in order to receive credit for your attendance.
You will be asked your affiliation once for the WG and once again for
each unique TG or SG you attend. Start typing your
affiliation/company name and either choose from the dropdown list
or continue typing to add.
Summary

Prior to the meeting

– Get a free IEEE Web Account if you do not
already have one

During the meeting

– Use IMAT to record attendance, your WG
Chair will supply the URL
– Login to IMAT and register your attendance at
each breakout you attend
 Christina Boyce
IEEE-SA Standards Solution Services Manager

c.boyce@ieee.org