Commissioner Tools

Contact Reports or Unit Visits

October 6, 2016
 Purpose of Meeting
• To train each of you individually on your responsibility as a
Commissioner
• Training on what must be done to fill your
assignments in Scouting
• Primary role is to:
– Coach and serve as a “Resource”
– Teach
– “Train/Orient”
– “Report the condition” or evaluate
– This is what Unit visits and Contact Reports are.
• “They register with the BSA as unit commissioners.”
• In order to teach you must also be trained
 Goal
• A wise man once said:
“Performance improves when performance
is measured and feedback given.”
• How do we measure performance in Scouting?
• What do we have that helps us measure performance and
provide feedback to Scout Den, Troop, Team and Crew leaders?
• How many golfers in the audience today or basketball players?
• What does the Scorecard or Scoresheet mean to the game?
• What is the scorecard of Scouting? Contact Reports
• Goal: One contact and contact report per month
 Responsibilities
• Unit commissioners serve as resources to help Scouting units
succeed throughout the Zone(Stake).
• Each Cub Den, Scout Troop, Varsity Team, and Venturing Crew
should be served by a Unit Commissioner.
• The Stake Young Men Presidency serve as Unit Commissioners
for Scouts, Varsity and Venture.
• The Stake Primary Presidency serve as Unit Commissioners for
Cubs and 11 Year old Scouts.
• Provide initial orientation, ongoing support, and instruction for all
Scout units in the stake.
• Report the condition of Scouting in each Unit or Ward.
 Who Are Commissioners?
LDS Responsibility BSA Responsibility
High Councilors Assistant District Commissioner (ADC)
Aaronic Priesthood Assistant District Commissioner (ADC)
Primary Assistant District Commissioner (ADC)
Stake Young Men Presidency Unit Commissioners (UC)
Stake Primary Presidency Unit Commissioners (UC)

• Each Stake representative should register each year as a Commissioner

• This is a separate BSA application

• Registering with a Ward or Unit does not register you as a Unit Commissioner
 How do
we
compare
with other
Councils?
3rd from Bottom How does
on Francis
Commissioners Peak
Registered Compare?

Second from the

top on Contact
Reports?
 What Do I Need to Do?
• Register as a Commissioner!
• Register as a Commissioner!
• Complete Contact Reports or Unit Service Visits in Commissioner
Tools
• Perform Simple Assessments on Unit
• Perform Detailed Assessments on Unit
• Commissioners should perform these functions as recommended
– Simple Assessments – regularly (monthly)
– Detailed Assessments – twice a year
• “Provide Real Commissioner Service”
 Commissioner Tools

• Basic steps everyone must do to get access:

– Register as a commissioner-Very important
– Go to my.scouting.org
– Create a login and password for my.scouting.org
• It typically takes 30-40 minutes after password setup to get access
– Click on the “Home” in the upper left hand corner
– “My Dashboard” will appear
• General list of options
 What Do I Do in Commissioner Tools
1. ADCs or DCs should assign Unit Commissioners to Units
– Very important
– District Commissioners should report on visit with Assistant District
Commissioners(ADCs)
– ADCs should report on their visit with Unit Commissioners
2. Unit Commissioners should record contacts and reviews
– Unit Commissioners to visit individual units
3. Provide a scorecard for unit evaluation
 Commissioner Tools
• After signing into Commissioner Tools
• Click on the District or Unit for which you are responsible

• Pack 0603
• Troop 0603
• Crew 0603
• Francis Peak 07
– There are multiple sections to open
• Only Open Commissioner Tools
– Any time you want to return to your Home or your dashboard just
click on the symbol in the upper left hand corner
My.Scouting.org
603

Unfortunately, this is what some of our units look like!

No assigned commissioner
No contacts have been recorded

Have contacts been done by Unit Commissioners or

ADCs and not recorded or have there been
no contacts?
 Entering a Contact
• In Commissioner Tools, navigate to the Unit you wish to do a report on
• Select “New Contact “
• Select “Type of Contact”- Unit Meeting default -asterisked fields required
• Select “Date of Contact” (Can load a date in the past)
• Select “Unit health” – choose “declined, improved or unchanged”
• Select either:
– “Simple Assessment” – monthly or regularly
– “Detailed Assessment”- twice a year
• Simple Assessment - Fast and simple way to record a unit contact
– Record concerns and/or positive ideas discussed
– Complete an “Assessment” with every contact
– Value of Assessment – measurement & feedback
“Performance Improves When Performance is Measured and Feedback Given”
 Unit Meeting
Unit Committee/Leader Meeting
Unit Key 3
Unit Activity
Unit Parent Meeting
Other

Training and Membership

Planning and Budget Unit health declined
Membership Unit health improved
Program Unit health unchanged
Volunteer Leadership
Unit Priorities and Other Details
Select Simple Assessment
 Completing a Simple Assessment
• Select “Overall Assessment Score”
– 1-5 in half point increments
– Click on “Score” you desire to give the unit
• Select “Comments Box”
– Enter information on how service plan is being implemented
• Special needs
• Good ideas
• General observations
• Other relevant information
• Select “Save and Complete Contact”
• This completes a Simple Assessment
• System will return to Unit Screen
• Notice Health Score in Upper Right Hand Corner
Select Score
Type in Comments
 Summary
• Commissioners need to register as a Commissioner
• Once registered, then sign into Commissioner Tools
• Unit Commissioners should begin visiting units
• Evaluate or score a Scout Unit during visit
• Load Contact Report or score card into Commissioner Tools
• Provide uplifting and encouraging feedback to improve Scouting
• Resources:
– www.scouting.org/scoutsource/Commissioner/tools.aspx -
– www.facebook.com/CommissionersoftheBoyScouts of America

Goal: Do One Contact a Month