AGENDA

• Street Light Process overview

• Regional Team tasks in the SAP process
• Dependancies and Issues
 STREET LIGHT PROCESS OVERVIEW SCENARIO 1 – LOA ISSUED AFTER MARCH
2017

• To be created at the time of project acceptance/ agreement

Project signing
Creation • Activities
• WBS
(Project Team) • Planning – Timeline & Costing

Purchase
requisition • Consolidated Wattage wise requirement of project
• PR no. generated to be intimated to contract dept.
(Project Team)

Contract/ LOA → • Contract dept. on receipt of PR shall

Purchase order(s) prepare Contract / LoA
(Contract Dept.) • Subsequently preparation of ULB wise
Purchase Orders
PROJECT CREATION IN SAP ECC
PURCHASE REQUISITION IN SAP ECC
PURCHASE ORDER IN SAP ECC
 STREET LIGHT PROCESS OVERVIEW
SCENARIO 1 –LOA ISSUED AFTER MARCH 2017

• On receipt of goods at site

Goods Receipt • Provision for defective material GR Parking /
(RO Project Team) • Goods are added to stock after Invoicing
GR. (RO Project Team) Invoice
Posting
• On delivery of goods at site for
Goods
installation for Payment
Consumption
• Goods are retrieved from to vendor
(RO Project Team) available stock
(Finance dept.)
Service Entry Service Invoice
Sheet Parking
(RO Project Team) (RO Project Team)

• For services like The project team has to initiate the payment of
transportation, DIC, material and services in line with the payment
warranty, R&M of terms physically through note as SAP does not
streetlights at site support milestone based payment.
 SCENARIO 2 – LOA ISSUED BEFORE MARCH 2017

• To be created at the time of project acceptance/

agreement signing
Project Creation • Activities
(Project Team) • WBS
• Planning – Timeline & Costing

• All the LoAs issued by EESL for streetlights and

ULB wise Open associated materials/ services before March’2017 to
LOA quantity be considered for arriving at ULB wise Open Loa
quantity in the format shared by Wipro team.
(Project Team)

ULB wise • Wipro Team shall directly prepare the

Purchase order(s) bulk POs (ULB wise) for further
business transactions
(Wipro Team)
 STREET LIGHT PROCESS OVERVIEW
SCENARIO 2 –LOA ISSUED AFTER MARCH 2017

• On receipt of goods at site

Goods Receipt • Provision for defective material GR Parking /
(RO Project Team) • Goods are added to stock after Invoicing
GR. (RO Project Team) Invoice
Posting
• On delivery of goods at site for
Goods
installation for Payment
Consumption
• Goods are retrieved from to vendor
(RO Project Team) available stock
(Finance dept.)
Service Entry Service Invoice
Sheet Parking
(RO Project Team) (RO Project Team)

• For services like The project team has to initiate the payment of
transportation, DIC, material and services in line with the payment
warranty, R&M of terms physically through note as SAP does not
streetlights at site support milestone based payment.
ULB WISE – OPEN LOA QTY. (SCENARIO 2 REQUIREMENT)
EA (for
each or Open/ Unpaid
Unit Paid ULB - 1 ULB - 2
Enter LOA No. here 1000 Nos.) & Qty.
Rate (31.03.2017) (Name) (Name)
similarly (31.03.2017)
.
18 W LED SL (with 2 yrs. W, R & M) 30875 EA 1075.00 0 30875
35 W LED SL (with 2 yrs. W, R & M) 1229 EA 1872.00 0 1229
70 W LED SL (with 2 yrs. W, R & M) 704 EA 3391.00 0 704
110 W LED SL (with 2 yrs. W, R & M) 1008 EA 5302.00 0 1008
140 W LED SL (with 2 yrs. W, R & M) 250 EA 6154.00 0 250
190 W LED SL (with 2 yrs. W, R & M) 353 EA 9777.00 0 353
DIC (18W LED SL) 30875 EA 150.00 0 30875
DIC (35W LED SL) 1229 EA 179.00 0 1229
DIC (70W LED SL) 704 EA 179.00 0 704
DIC (110W LED SL) 1008 EA 179.00 0 1008

LoA No: EESL/06/2016- DIC (140W LED SL) 250 EA 179.00 0 250
17/SL-Gujrat/LoA-1617401 DIC (190W LED SL) 353 EA 179.00 0 353
(6 ULBs (Dehgam, Keshod,
Kalol, Porbandar, Petlad & Transportation (18W LED SL) 30875 EA 30.00 0 30875
Veraval) Transportation (35W LED SL) 1229 EA 30.00 0 1229
Transportation (70W LED SL) 704 EA 30.00 0 704
Transportation (110 W LED SL) 1008 EA 30.00 0 1008
Transportation (140 W LED SL) 250 EA 30.00 0 250
Transportation (190 W LED SL) 353 EA 30.00 0 353
Addl. Warranty, R & M (5 Years) - 18W LED SL 30875 EA 315.00 0 30875
Addl. Warranty, R & M (5 Years) - 35W LED SL 1229 EA 520.00 0 1229
Addl. Warranty, R & M (5 Years) - 70W LED SL 704 EA 900.00 0 704
Addl. Warranty, R & M (5 Years) - 110W LED SL 1008 EA 1377.00 0 1008
Addl. Warranty, R & M (5 Years) - 140W LED SL 250 EA 1591.00 0 250
Addl. Warranty, R & M (5 Years) - 190W LED SL 353 EA 2496.38 0 353
 DEPENDENCIES AND ISSUES

• Since Milestone based Payment terms are not incorporated in Invoice parking in SAP under
streetlight, project data has to be maintained in excel and files would have to be processed
manually.

• Annuity amount is not linked with Purchase order transactions. Accordingly, this also has to be
calculated manually.

• Post GST Scenarios are yet to be tested after the completion of testing by Finance Team.