UNIT 9 : Spreadsheet

Development
Student Number: 102911
Name: Luke Jackson
 Introduction
In this presentation i have been tasked with
talking about the purpose of both the
spreadsheets, the purpose of the tools and
techniques of both spreadsheets and how the
tools and techniques of both the spreadsheets
are used.
What are spreadsheets used for?
Spreadsheets are used to help businesses to
track stock quantity, track income and
expense, track budgets and to track the
process of work/plans using formulas to
calculate each required task.

Spreadsheets help by improving productivity

and accuracy because they are easy to
use/understand and they provide you with
tools and functions to help with the process
The two spreadsheets should be designed for different
purposes. Examples of the different uses a spreadsheet
can have are:
Cost modelling: used to estimate the costs of a
product or project, using tools and functions
Such as “=add, =multiply” and so on these functions
allow the spreadsheet to do the task and acquire a
result

Stock control: an effective stock control solution, by

using the inbuilt functions of spreadsheets i.e
vlookup to search for a desired cell in the specific
sheet
 Cost modelling

This spreadsheet uses data

validation and cell
formatting to create tables
and also uses common
functions like add and
multiply it also formats the
things that need to be
formatted i.e. currency
and percentages it also
allows the data to be
edited this then updates
the formulas which
changes the results of
the process.(the graphs)
 Stock control
This spreadsheet uses format to change the cells into different forms
i.e. currency, date & time and text

In this columbs the

format of the cells are
set to currency
What is the purpose of my two
spreadsheets
The purpose of the cost modelling spreadsheet is to show what the companies
income and expenses are by using functions to calculate totals and convey key
information

The purpose of the stock control is to keep track of what stock is going into the
system and what stock is leaving they do this by using rfid chips and barcodes to
scan the stock on arrival and when they leave the codes relate to their relevant
data in a database that informs staff about the movements
The purpose of Tools & Techniques
of both spreadsheets
Tools and techniques Tools and techniques
spreadsheet 1 spreadsheet 2
The tools and techniques used in cost modelling The tools and techniques used in stock control
are functions like sum and vlookup these are things like vlookup and
functions vary from basic to complex
The techniques used are placing the
information in organised tables so they can be
easily identified
 How are the Tools and Techniques
used in each spreadsheet
Cell replication

Cell replication is when data in a certain cell can be copied to another cell by using the copy functions
when a cell is highlighted

Formatting

Formatting makes it so that you can make a cell or group of cells all have the same characters i.e.
currency or numbers it also allows formulas to run a lot easier as they can convert numbers or words
for the users
 Tools and techniques used in a
database
Page setup

Page setup is a set of parameters involving the display and layout of a printed page.

User interfaces (how does the user enter data)

A user interface is where a user has the ability to enter data in specifically created places for the data
to be processed from
 Tools and techniques used in a
database
Charts

Charts are used to convey key data in a vertical and horizontal format

Other
 How spreadsheets improve
productivity
Spreadsheets improve productivity by allowing
the users to use functions
These functions can be adding and subtracting
or searching for specific pieces of data and
putting that data where it is needed
 How spreadsheets improve accuracy

Spreadsheets improve accuracy by keeping track

of the data inputted and allowing the users
complete and easy access to either read it or
change/write data
 How spreadsheets improve usability

Data entry errors can be avoided by reducing

the amount of actual typing, or decision making
on the part of the of the user doing the
inputting by using the inbuilt features and
functions
 Strengths and weaknesses of both
spreadsheets.

The strengths of both spreadsheets is that

they for one give easier access to the users
and also they keep the information in one
spot so that it is able to be found but the
weaknesses of both of them is that there
layout is a bit confusing