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Chapter 4
Constructing Clear
Sentences and
Paragraphs
McGraw-Hill/Irwin Copyright © 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
Using Shorter Sentences
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How to Shorten & Simplify Sentences
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Example: Limit Sentence Content
DON’T
Many consumers have expressed dissatisfaction with the relatively
high prices of the new Japanese cars, but this has not prevented
large numbers of people from purchasing these cars and pushing
sales higher than many automotive experts had forecast, thus
firmly entrenching the Japanese cars in a large segment of the
automobile market.
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Example: Limit Sentence Content
DO
Many consumers have expressed dissatisfaction with the relatively
high prices of the new Japanese cars. However, this has not
prevented large numbers of people from purchasing these cars.
This pushed sales higher than what many automotive experts had
forecast. The Japanese cars have thus become entrenched in a
large segment of the automobile market.
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Economizing on Words
Cluttering Phrases Shorter Substitutions
1. Along the lines of 1. Like
2. At the present time 2. Currently/Now
3. For the reason that 3. Because/ Since
4. For the purpose of 4. For
5. With regard to 5. About
6. In the near future 6. Soon
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Economizing on Words
2. Surplus Words: Avoid words that add nothing to
sentence meaning.
He ordered desks that are of the executive type.
He ordered executive-types desk.
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Giving Sentences Unity
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Unrelated Ideas
Two or more ideas in one sentence is not
grammatically wrong, but they must have a reason
for being together.
The weather was unusually bad last month, and
sales of B&H products increased 12%.
Even though the weather was unusually bad last
month, sales of B&H products increased 12%.
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Excessive Details
Putting too much detail into one sentence tends to hide the
central thought. If the detail feels important then put it in a
separate sentence.
Our New York offices, considered plush in the 1990s but now
badly in need of renovation, as is the case with most
offices that have not been maintained and thus
abandoned.
Considered plush in the 1990s, our New York offices have not
been maintained properly. As they badly need repair we
have abandoned them.
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Word Sentences Logically
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Word Sentences Logically
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How to Make Paragraphs Coherent
Show coherence through repetition of key words:
• Before buying plants you should know which varieties
are adapted to your area. Adapted varieties usually
are sold by local nurseries.
• Preferably you should state the problem in writing.
Stating the problem this way is good for many reasons.
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How to Make Paragraphs Coherent
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How to Make Paragraphs Coherent
Show coherence through the use of transition words:
• The promotion failed for two reasons. First, we
had very little preparation time. Second, we were
extremely short of experienced salespeople.
• For three years we had no funds for maintaining
the equipment. As a result, we have suffered a
succession of breakdowns.
• They built the building on the site that had been
filled. Consequently, the foundation cracked.
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Paragraph Design
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