Miscellaneous Subjects

Transfer of Charges
1. Transfer of Charge of a Gazetted Government Servant should be
prepared in GFR 33
2. It should be signed by relieving and relieving officer
3. It should be sent to Head of Department(HOD)
4. Transfer of charges not required:
a) When Gazetted Officer(GO) assumes charges of
newly created posted
b)When a GO vacates a post for a short period and no
formal appointment or officiating arrangement is
made in his place
c) Due to administrative exigencies a GO is required to move to
another post relinquishing his post against local arrangement
GFR 255(1)
 Transfer of Charges when cash/stores
involved
1. Cash Book or Imprest account should be closed on the date
of transfer
2. Record a certificate over the signature of relieving &
relieved showing cash balance, imprest balance, unused
cheques/receipts books.
3. Reliving Officer should bring to notice anything irregular or
objectionable in the conduct of business came to his
notice. He should count, measure certain selected stores
4. In case of any sudden causality occurring or any emergent
necessity for a GS to relinquish his charge, his next senior
officer should take over the charge
GFR 255
 Date of Birth
1. Every GS on appointment, declare his date
of birth by Christian era with confirmatory
documentary evidence
2. Date of birth can be altered if applied
within 5 years from his date of appointment

GFR 256 & Establishment Manual

 Service Book
1. Detailed procedures of maintenance of SB are in SR
196 to 203
2. SB should be verified every year and recorded a
certificate
3. SB should be maintained in duplicate, one copy with
Head of Office and duplicate with GS.
4. Duplicate copy of SB to be supplied free of cost
initially
5. In every January GS should handover his copy for
updating
6. If GS is lost his copy, another copy of SB can be
supplied on payment of Rs. 500
GFR 257
 Due Date of Payment
1. TA: Succeeding date of completion of
journey- Claim lapse if not claimed
within one year.
2. LTC: Succeeding date of completion of
return journey – Claim lapse if not
claimed within 3 months
3. OTA: First day of the following month
(GFR 259 to 262)
 Arrear Claim
1. Any arrear claim of G/S which remains in abeyance
exceeding two years from the date it becomes due will
become time barred
2. The reasons for pending such bills should be investigated by
HOD and take suitable actions
3. HOD can re-delegate to the powers to subordinate authority
4. Time barred claim shall be paid with the sanction of Comp.
Authority with previous consent of Integrated Financial
Adviser(IFA)
(GFR 264 & 265)
 Currency period of GPF Sanction
1. 3 months from the date of issue
2. If withdrawals in part (education purpose
etc.) the sanction remain valid to the
specific date mentioned in the sanction

GFR 268
 Refund of Revenue
1. Rules provided in the relevant Departmental
Manual should be followed
2. Sanction for revenue refund should be
communicated to Audit
3. Suitable note in the original documents
4. Remission of revenue before collection is not
refund
5. Refunds not regarded as expenditure. It should be
treated reduction in revenue

(GFR 269-70)