SUCCESSFUL INTEGRATION OF A SUSTAINABLE

COMPUTERIZED MANAGEMENT SYSTEM OR

CMMS INTO A REACTIVE BASED MAINTENANCE
STRATEGY
INTRODUCTION
THE COMPANY
Type of Industry: Manufacturing Comapany
Product: Activated Carbons
Plant Capacity: 15,000 MT per Annum
Number of Regular Employees: 300 Regular Employees
Date of Commercial Operation: September 25, 2015
Location: Villanueva, Misamis Oriental, Philippines

THE OPPORTUNITY

1. Manufacturing plant at infancy of operation with

a lot to improve.
2. Growing need for an effective system within the
organisation.

THE IMPORTANCE

1. Previous work experience and relevant first hand

information
2. Setting up the maintenance system was my key
role in the organisation.
 BACKGROUND TO STUDY
THE BROAD FIELD OF STUDY

28.3% in maintenance
productivity

20.1% in equipment
downtime

20.1% savings in
material cost

40% in maintenance cost

10% in use of energy

SOURCE: FOCUS MANAGEMENT EXPERTS INC.

 BACKGROUND TO STUDY
THE RELEVANCE OF THE STUDY The Building blocks of
sustainability:

Stage 1
• Proper Documentation
System
Stage 2
• Introduction and
integration of CMMS
Stage 3
• Using CMMS to its full
capability
Stage 4
• Continuous improvement
and staying proactive
Stage 5
• Sustainability in all
departments
SOURCE: FOCUS MANAGEMENT EXPERTS INC.
 BACKGROUND TO STUDY
THE RESEARCH QUESTION
1. What are the requirements for
successfully integrating a
sustainable CMMS into a reactive
based maintenance strategy?
 Has a well-developed
reactive maintenance system
 Well documented history of
breakdowns and repairs
 Organisation is ready in
terms of tools and its
processes
 Using CMMS as a tool rather
than using it as the strategy
 Identification of change
management activities during
transition process
SOURCE: WWW. SCIENCE DIRECT.COM
PROJECT DESIGN
Data collection Method Exploratory Research using the  Data from monthly reports
following for data collection: and maintenance records
1. Secondary data  Survey forms to determine the
2. Survey attitudes, behavior and
( Self-administered ongoing practices of
questionnaire maintenance department in
surveys) the organisation.

Sampling Method  Probability Method of  To ensure the sample will

Quota Non- Random represent the different levels
Sampling? management and staff.
 Stratified Random Sampling  To be able to interpret the
according to job levels, work collected data with respect
positions and job categories to their level of authority in
the organisation.
PROJECT DESIGN
Method Exploratory Research in  To research is to explore only
Quantitative Research the minimum requirements to
Methodology integrate successfully CMMS
in a current reactive
maintenance strategy/system.
Which includes:
 Maintenance team trainings
 Component Identifications
 Failure classification and
analysis
 Component Classification
 Maintenance planning
 Stock planning
 Indicators monitoring
PROJECT DESIGN (CONTINUED)
Number of research participants will be 40
participants arranged according to job levels
and designation, namely:
1. Senior Management -4
2. Department Managers 4
3. Supervisors – 4
4. Plant Operators – 13
5. Maintenance Technicians - 15
 Research will be conducted in the
manufacturing plant setting.
 Majority of the research will be
dedicated to maintenance strategies
and practices in placed.
Method of Data Analysis is
Quantitative Method
This is to ensure that the sample group represents
certain characteristics of the population chosen
for the research project. The effectivity of a
maintenance strategy will be evaluated from the
policies set by the Senior and Department
Manager down to the implementation and
execution of the staff employees.
Maintenance department is in the forefront of
CMMS and reactive maintenance strategy
implementation, therefore data collection should
start from this department and then carefully
evaluating its effectivity throughout the different
departments in the organisation.
Quantitative Data analysis
PROJECT IMPLICATIONS
Who will benefit from the research?
Jacobi Carbons Philippines Inc.

How will they benefit from it?

• It will provide them the information needed on to which part of the current reactive
maintenance strategy they are deficient in implementation.
• The company will have a better idea of the right CMMS to support their maintenance
activities and ensure effective communication in the organization.
• It will raise awareness of the importance of CMMS and its role in creating a
sustainable system and maximizing its full potential going into a more proactive
maintenance strategy

How will you share your research to concerned parties or participants?

• Email the research project results
• Create a forum with the participants to openly discuss the research findings and
recommendations during close out and project termination
ETHICAL APPROVAL
What are the procedures to ensure that the research will be carried out ethically?
1. Send out emails containing a one page project information sheet prior to answering the
survey forms which contains the following:
a. Purpose and objective of study
b. Contact details of researcher
c. Statement of withdrawal and simple process for withdrawing from the research
d. Statement of confidentiality will be exercise for the duration of the research
e. Consent form

How will you observe privacy?

1. Assign unique identifier codes to participants

2. Survey forms and consent forms will be saved in a password protected external drive kept in
a secure filing cabinet for a minimum of 5 years.

Non-maleficence?
1. Review survey questions for any topic that probes further into person’s emotional well being.
 TIMELINE

Task Start date End Date Duration (in days) % Complete Activities
Research on topic 02/18/2019 03/01/2019 10 100 Research on Topic and identify the gaps in research
Conduct continuous and thorough literature review and identify
Literature Review & project objective and research questions. Create ethics approval
Ethics Approval 03/04/2019 04/12/2019 30 100 and submit to Toi-ohomai
Target organisation and send information sheet and get signed
Collect Data and consent forms. Conduct survey and historical data interpretations
Anlysis 04/15/2019 05/10/2019 20 50 and analysis.
Final Paper 05/13/2019 06/10/2019 21 50 Write and re-write final paper
MY OWN LEARNING
What aspects of applied business research have you found interesting
and enjoyed learning about?
Incorporating ethical considerations in research design.
What have you struggled with? What aspects did you find difficult
with this paper?
Selection of the best suited research design method, data collection
and data analysis
Why do you think students may find research difficult or
overwhelming?
1. The problem of not having a problem
2. Difficulty of Narrowing the problem to a more specific problem
3. Problem on how to go about the research methodology