Occupational Safety and

Health Management System

OSH MS 1722:2011

Prepared by : Nur Atilya Binti Mahidan

Introduction
What is OSH Management System?
• OSH management systems are generally planned, implemented and
maintained according to reference documents like standards or
guides.

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Introduction
Why is it important?
• An organisation has established a systematic approach to control and
improve its occupational, health and safety performance. This will
contribute to protection of employees from work hazards, injuries,
ill health, diseases, near misses and fatalities.
• By complying with the standards helps relevant organisations to
comply with legal requirements set out by Occupational, Safety and
Health Act 1994 (Act 514), Factory and Machinery Act 1967 (Act 139)
and Petroleum (Safety Measures) Act 1984 (Act 302) and their
relevant regulations.

Prepared by : Nur Atilya Binti Mahidan

Introduction
Who should apply?
• Any organisation of any size

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Introduction
Benefit of OSH Management System?
• Fewer injuries & improved morale
• Cost reduction & improved profitability
• Higher performance
• Improved company reputation
• Ensure legal requirement
• Social & moral obligation
• Improved quality
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Concept
Concept of OSH Management System?
• Since OSH MS is a management system so generally follow a “PLAN-
DO-CHECK-ACT” model/based in “Improvement Cycle” or “Deming
Wheel.

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Concept
Concept of OSH Management System?

Steps Aims Elements of the OSH MS

Plan Establish the objectives • OSH Policy
and processes necessary • Top management involvement
to deliver results in
accordance with the • Hazard identification
organization’s OSH policy. • Risk assessment
• Determining control
1st
Step

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Concept
1st
Step

Figure 1.1 : CMS Cement Sdn Bhd OSH Policy Figure 1.2 : Shin Yang Sdn Bhd OSH Policy
Prepared by : Nur Atilya Binti Mahidan
Concept
1st
Step

Figure 1.3 : Hazard Identification & Risk

Assessment Prepared by : Nur Atilya Binti Mahidan
Concept
Concept of OSH Management System?

Steps Aims Elements of the OSH MS

Do Implement the process. • Resources, roles, responsibility,
accountability and authority
• Competence, training and awareness
• Documentation
• Emergency preparedness and response
2nd
Step

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 Concept
2nd
Step

Figure 1.6 : Life Saving Training

Figure 1.4 : Basic Industrial Hygiene Training

Figure 1.5 : Crane Operation Workshop

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Concept
2nd
Step

Figure 1.7 : Power Outage Plan

Figure 1.8 : Hurricane Preparedness Figure 1.9 : Fire Emergency Preparedness

Prepared by : Nur Atilya Binti Mahidan

Concept
Concept of OSH Management System?

Steps Aims Elements of the OSH MS

Check Monitor and measure • Performance measurement and
process against OSH Policy monitoring
objectives, legal and other • Evaluation of Compliance
requirements; report the
results • Incident Investigation
• Corrective action and preventive action
3rd
Step

Prepared by : Nur Atilya Binti Mahidan

Concept
Concept of OSH Management System?

Steps Aims Elements of the OSH MS

Act Initiating, planning, • Correction and preventive action
implementing, checking • Continual improvement
the effectiveness of
corrective and preventive
action.

4th
Step

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Establishment of safety and health committee
SECTION 30 OSHA 1994
• Section 30 of OSHA 1994 makes it compulsory for employers who
have more than 40 employees to establish safety and health
committee at their workplace or otherwise directed by the
Director General of DOSH.
• The Section requires employers to consult workers
representatives in the committee on matters pertaining to
occupational safety and health. Likewise employees have to get
involved and cooperate with the employers.

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Establishment of safety and health committee
SECTION 30 OSHA 1994
• Assist in the development of safety and health rules and safe
systems of work
• Review the effectiveness of safety and health programs
• Carry out studies on the trends of accident, near miss accident,
dangerous occurrence, occupational poisoning/diseases which
occurs at workplace and shall report to the employer of any unsafe
or unhealthy condition/practices at the workplace together with
recommendations for corrective actions

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Establishment of safety and health committee
MEMBERSHIP OF COMMITTEE
• A chairman
• A secretary
• Representatives of employer (2 or 4)
• Representatives of employees (2 or 4)

≤= 100 workers  2 representatives

> 100 workers 4 representatives

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Establishment of safety and health committee
APPOINTMENT OF CHAIRMAN AND SECRETARY OF
COMMITTEE
CHAIRMAN - an employer or his
authorised manager

SECRETARY - safety and health officer

or appointed by the chairman or
appointed among the members

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Establishment of safety and health committee
APPOINTMENT OF OTHER MEMBERS OF
COMMITTEE
EMPLOYER REPRESENTATIVES - appointed
by employer

EMPLOYEES REPRESENTATIVES - selected

by workers or appointed by employer

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Establishment of safety and health committee

ADEQUATE EMPLOYEE REPRESENTATIVES

• The representatives of employees in a SHC shall be able to
represent the various sections of a place of work in order to
maintain and develop the employees’ interest in establishing a safe
and healthy working condition at the place of work.

• Shall be filled by a person appointed in the same manner as the

previous member of the committee.

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Establishment of safety and health committee

VACANCY
• If a vacancy occurs amongst the members of a safety and health
committee, the vacancy shall be filled by a person appointed in the
same manner as the previous member of the committee whose
resignation or otherwise has created the vacancy.

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Establishment of safety and health committee

REMOVAL OF MEMBER OF COMMITTEE

• Fail to attend three consecutive meetings without leave of the
chairman
• Bankrupt
• Resigned
• Convicted an offence involving fraud, dishonesty or moral
turpitude
• Convicted an offence under a law relating to OSH
• Convicted any other criminal offence
• Unable or incapable to discharging his duties as a member of the
committee
Prepared by : Nur Atilya Binti Mahidan
Establishment of safety and health committee

REMOVAL OF MEMBER OF COMMITTEE

• Fail to attend three consecutive meetings without leave of the
chairman
• Bankrupt
• Resigned
• Convicted an offence involving fraud, dishonesty or moral
turpitude
• Convicted an offence under a law relating to OSH
• Convicted any other criminal offence
• Unable or incapable to discharging his duties as a member of the
committee
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ROLES OF MANAGEMENT

ROLES OF MANAGEMENT
1) Managers
• They have ultimate duty regarding safety and health in an
organization and the authority for certifying safe operation in all
levels of management.
2) Safety Officers
• Manage safety policy
• Provide specific information
• Help with training and supply programme material

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ROLES OF MANAGEMENT

SECTION 16 OSHA 1994

“Except in such cases as may be prescribed, it shall be the duty of every employer and every self-
employed person to prepare and as often as may be appropriate revise a written statement of his
general policy with respect to the safety and health at work of his employees and the organization
and arrangements for the time being in force for carrying out that policy, and to bring the statement
and any revision of it to the notice of all of his employees.”

It is a duty of the employer (or a self-employed

person) to prepare a safety and health policy.
Aside from preparing such a policy, they must
also update it as often as necessary

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PROCEDURES IN POLICY, STANDARD AND SAFETY GUIDELINE DEVELOPMENT

• 1) Setting the main objectives.

• 2) Ensuring the policy, standards and safety

guidelines in the workplace must be suitable for all
levels of employees.

• 3) Keeping each format to reach all levels of

employee.

• 4) Preparing readable, clear and easy-to-understand

procedures, standards or safety guidelines.

Prepared by : Nur Atilya Binti Mahidan