HUMAN RESOURCE

INFORMATION SYSTEM
Presented By
Monideepa Banerjee
 Introduction
• Project Details-
• To design Employee Engagement activities
• Recruitment
• Statutory compliance and compliance calendar
• Induction Program
• Implementing a Buddy System
• HR Trends and Best Practices
 Introduction Of The Company
• Unitile is India's #1 Raised Access Flooring
Brand.
• 25 years of experience
• Manufacturing Unit in Vapi
• Raised Access Flooring
 Introduction (Present System)
• Naukri Recruitment Management System- Naukri RMS is an advanced recruitment
solution, in the cloud. It consists of a comprehensive Applicant Tracking System which fully
automates the end to end hiring process. Naukri Recruitment Management System can
help improve productivity and hiring speed. It automates the hiring process, right from
requisition to offer.
• Naukri RMS Pricing-
• ₹120 employee/month
• Features
• Recruitment Management
• Bulk Resume Parsing
• Applicant tracking
• ) SumHR- sumHR is a modern, charmful, and extremely easy to use HR management system that
helps startups and SMEs streamline their HR & payroll processes. It is tension free cloud-based HR
software & Payroll software.
• SumHR Pricing-
• ₹ 49Employee/Month
• Payroll Management
• Reimbursement Management
• Time & Attendance Management
 Planning
Short Term Objective-
• Detailed Reporting
• Making everything accessible easily
• Complete solution from onboarding till an employee exit
Long Term Objective-
• Digitalization
• Automate the entire HR process
• Achieving organizational goals and objectives through streamlining
administrative processes
• Improving HR productivity and efficiency
Steering Committee-
• The people involved in the decision making for the HRIS system are-
• Head-Strategy, Manager HR and Assistant Manager HR.
• The Director and Executive Director will be given a demo of this software
 Needs and Gap Analysis
• The current systems which are being used in Unitile India focus
majorly on Recruitment and its related aspects, Time and
Attendance majorly with little focus on Payroll which is not sufficient
for any business
• Any business or organization needs a HRIS system which gives a
complete HR solution right from staffing to exit of the employee.
• The need of the hour at Unitile is to purchase and install a HRIS
System which has facilities and features such as Dashboard
Function, Performance Management, Succession Planning,
Compliance Regulations, Mobile App, Organization structure to
name a few.
Table of contents Importance/Priority Gap Analysis Requirement Type

Dashboard Functions 5 FG UI

Mobile App 3 PG UI

Position Tracking & Control 3 PG UI

Recruitment & Hiring - NG F

Applicant Processing - NG UI

On Boarding Process - NG F

Employee Data - NG UI

Salary Planning & Budgeting - NG F

Employee Development 5 FG F

Benefits Administration 5 FG F

Organization Chart 4 FG F

Performance Management 5 FG F

Employee Self Service - NG UI

Compliance Requirements 5 FG RC

Documentation 3 PG UI

General Reporting 4 FG UI
DFD (Logical Design)
Physical Design
 HRIS Investment
• Subscription Model
• Subscription models are 217% more profitable for businesses than a one-
time payment model.
• Unlike a one-time product, you only purchase a restricted version of the
license.
• Subscription models allow for a host of costing and product specifications
that can be customized based on the need and purpose of users
• Unlike a one-time product, subscriptions allow a business to drive more
revenue and reduce the gaps in billing cycles and enable more flexible
billing options.
• forecast future revenue patterns and cash flow distribution better.
• opt to upgrade or cancel subscriptions.
• Subscription Model software usually takes care of all the background work
like setting up the billing and delivery through third party channels.
 Cost Benefit Analysis
• Improving Efficiencies- Automation in HR, reduces dependence on hard copy
form of data and information (going paper less)
• Rs 250- A4 sheets bundle (500 pages)
• 5-8 boxes per month
• Average cost= 1000-2000 rs
• Reduced to 2-3 boxes per month
• Savings
• Data Entry Operator- With the implementation of a HRIS system, MIS reports
are easily accessible, data filtering and sorting becomes simpler and lastly there is a
secure data storage facility which can be availed
• 15,000-25,000 rs per month can thus be saved
• Employee Satisfaction-Automation of HR or HRIS, facilitate transparency in the
system, thereby result in improved employee satisfaction.
• AEC = (Net Revenues – Cost of Goods Sold)/number of employees
• No Discrepancies between employer and employee
• More recruits and closed positions, without the HRIS system it took about one
month to sort, filter and screen through all applications, post the implementation it
takes just a few weeks since all the mundane tasks are done by the system
 Continued
• A HR manager earns Rs 80,000 per month
• The calculation comes down to-
• Daily Wages= Rs 2666 (roughly)
• Hourly Wages= Rs 111 (roughly)
• After the implementation of the HRIS system (s)he can save up to 5 hours a day (Rs
555) as all the mundane work is being carried out by the system.
• Not just monetarily, these saved hours can be used to pay attention to another area
which needs immediate attention
• Shield from Statutory Compliances (Form Filling, Form Nos, Date of
Filing, Returns etc)
• Shield arising from outsourcing of Payroll
• Clarity and Organization Chart
Change Management Plan
 Change Management Plan
• Unfreezing-
• Sending out an official mailer to all employees informing them about the
newly installed HRIS system followed by a meeting for the same
• Explaining the employees the need and objectives which the system is
expected to fulfill and most importantly what lies in the System for them
• Explaining to the employees the advantages and benefits they can get by
accepting the new system
• Movement-
• Weeklong training one by one on different modules (only what is related and
needs to be accessed by the employee on a regular basis)
• For E.g.- Training the Performance Management team bit by bit
• Day 1 could be for Learning to use dashboard
• Day 2 could be for Learning to work on Goal Setting and so on
• Refreezing-
Once the training session gets over, employees are comfortable and familiar
with the system, it becomes very important that employees don't go back to
their old behavior since a lot of time and energy has been invested, Using
carrot and stick method
Conclusion