Managerial Accounting

Weygandt, Kieso, & Kimmel

Prepared by
Karleen Nordquist..
The College of St. Benedict...
and St. John’s University...

with contributions by
Marianne Bradford..
The University of Tennessee...
Gregory K. Lowry….
Macon Technical Institute…..

John Wiley & Sons, Inc.

 Chapter 2

Job Order Cost Accounting

 Chapter 2
Job Order Cost Accounting
After studying this chapter, you should be able to:
1 Explain the characteristics and purposes of cost
accounting.
2 Describe the flow of costs in a job order cost
accounting system.
3 Explain the nature and importance of a job cost sheet.
4 Indicate how the predetermined overhead rate is
determined and used.
 Chapter 2
Job Order Cost Accounting
After studying this chapter, you should be able to:
5 Prepare entries for jobs completed and sold.
6 Distinguish between under- and overapplied
manufacturing overhead.
 Preview of Chapter 2

Cost Accounting Systems

Job Order Cost Flow
• Accumulating Manufacturing
Costs
JOB ORDER
• Assigning Manufacturing Costs
COST to Work in Process
ACCOUNTING • Assigning Costs to Finished
Goods
• Assigning Costs to Cost of
Goods Sold
• Summary
 Preview of Chapter 2

Reporting Job Cost Data

JOB ORDER
COST Under- or Overapplied
ACCOUNTING Manufacturing Overhead
• Interim Balances
• Year-End Balances
 Study Objective 1

Explain the characteristics and

purposes of cost accounting.
 Cost Accounting Systems

 Cost Accounting involves the

measuring, recording, and reporting of
product costs.
 A cost accounting system consists of
manufacturing cost accounts that are fully
integrated into the general ledger of a
company.
 Cost Accounting Systems

 An important feature of a cost accounting

system is the use of a perpetual inventory
system that provides information
immediately on the cost of a product.
 There are two basics types of cost
accounting systems:
– a job order cost system, and
– a process cost system.
 Job Order Cost System

 Under a job order cost system, costs are

assigned to each job or batch of goods.
 An important feature of job order costing is
that each job (or batch) has its own
distinguishing characteristics.
 The objective of job order costing is to
calculate the cost per job, rather than for a
time period.
 Job Order Cost System
Job Order Cost System
Two jobs: Wedding Invitations & Menus

Black ink
$ Vellum stock Typesetting
Typesetting
$ $
White stock $
$
225 225 Lamination $
Invitations $ Envelopes $ 50 Copies $

Job #9501 Job #9502

Each job has distinguishing characteristics and related costs.

Illustration 2-1
 Process Cost System

 A process cost system is used when a

series of connected manufacturing
processes or departments produce a large
volume of uniform or relatively
homogeneous products. Production is
continuous.
 Process costing accounts for and
accumulates product-related costs for a
period of time, as opposed to assigning
costs to specific products or jobs.
 Process Cost System
Process Cost System:
Compact Disc Production

1. Oil is pumped. 2. Benzene is 3. The 4. ...from which

removed. benzene compact discs are
is made made.
into pellets...

Relatively similar products are produced over a specified time period.

Illustration 2-2
 Cost Accounting Systems

 Cost accounting systems differ widely

from company to company. A company
may use both types of cost systems.
 The objective of both systems is to
provide unit cost information for
product pricing, cost control, inventory
valuation, and financial statement
presentation.
 Study Objective 2

Describe the flow of costs in a job

order cost accounting system.
 Job Order Cost Flow
 The flow of costs (direct materials, direct labor, and
manufacturing overhead) in job order cost
accounting parallels the physical flow of the
materials as they are converted into finished goods.
 As jobs are worked on, manufacturing costs are
assigned to the Work in Process Inventory
account. When a job is completed, the cost of the
job is transferred to Finished Goods Inventory.
When the goods are sold, their cost is transferred to
Cost of Goods Sold.
 Flow of Costs in Job Order
Cost Accounting
Manufacturing Work in Process Finished Goods Cost of Goods
Costs Inventory Inventory Sold

Materials

Labor Assigned to Completed Sold

Overhead

Illustration 2-3
 Job Order Cost Flow
There are 2 major steps in the flow of costs:
– accumulating the manufacturing costs
incurred and
– assigning the accumulated costs to the work
done.
Manufacturing costs incurred are accumulated in
entries by debits to Raw Materials Inventory,
Factory Labor, and Manufacturing Overhead.
The remaining entries pertain to the assignment
of manufacturing costs incurred.
 Job Order Cost Accounting
System
Flow of Costs
Raw Materials Inventory Work in Process Inventory Finished Goods Inventory
(1) 42,000 (4) 30,000 4 (4) 24,000 (7) 39,000 7 (7) 39,000 (8) 39,000 8
Bal. 12,000 (5) 28,000
(6) 22,400
Bal. 35,400

Factory Labor Cost of Goods Sold

(2) 32,000 (5) 32,000 5 (8) 39,000

Key to Entries:
Manufacturing Overhead
(3) 13,800 (6) 22,400 6 Accumulation Assignment
(4) 6,000 1. Purchase raw materials 4. Raw materials are used
(5) 4,000 2. Incur factory labor 5. Factory labor is used
Bal. 1,400
3. Incur manufacuring 6. Overhead is applied
overhead 7. Completed goods are
recognized
8. Cost of goods sold is
recognized

Illustration 2-4
 Accumulating
Manufacturing Costs
In a job order cost system, manufacturing costs are recorded
in the period in which they are incurred.
No effort is made at this point to associate the cost of
materials with specific jobs or orders.
The costs of raw materials purchased are debited to Raw
Materials Inventory when materials are received.
 Wallace Manufacturing Company, which makes tools and dies,
purchases handles and 800 modules for a total cost of $42,000.
Date Account Titles and Explanation Debit Credit
(1)
Jan. 4 Raw Materials Inventory 42,000
Accounts Payable 42,000
(Purchase of raw materials on account)
 Materials Inventory Card
Raw Materials Inventory is a control account. The
subsidiary ledger consists of individual records for each item
of raw materials in the form of
– mechanically or manually prepared accounts (or cards)
or
– computer data files.
The inventory card for Stock No. AA2746 following the purchase
is shown below.
Item: Handles Part No: AA2746
Receipts Issues Balance
Date Units Cost Total Units Cost Total Units Cost Total
1/4 2,000 $5 $10,000 2,000 $5 $10,000
 Accumulating
Manufacturing Costs
In a manufacturing company, the cost of factory labor consists of
– gross earnings of factory workers,
– employer payroll taxes on such earnings, and
– fringe benefits incurred by the employer.
Labor costs are debited to Factory Labor when they are incurred.
 Wallace Manufacturing incurs $32,000 of factory labor costs, of
which $27,000 relates to wages payable and $5,000 relates to payroll
taxes payable in January. The entry is:
Date Account Titles and Explanation Debit Credit
(2)
Jan. 31 Factory Labor 32,000
Factory Wages Payable 27,000
Employer Payroll Taxes Payable 5,000
(To record factory labor costs)
 Accumulating
Manufacturing Costs
The accumulation of overhead costs may be recognized daily, as
in the case of machinery repairs and the use of indirect
materials and indirect labor.
Overhead costs may also be recorded periodically through
adjusting entries, as in the case of property taxes, depreciation,
and insurance.
 A summary entry for overhead in Wallace Manufacturing Company
is:
Date Account Titles and Explanation Debit Credit
(3)
Jan. 31 Manufacturing Overhead 13,800
Utilities Payable 4,800
Prepaid Insurance 2,000
Accounts Payable (for repairs) 2,600
Accumulated Depreciation 3,000
Property Taxes Payable 1,400
(To record overhead costs)
 Study Objective 3

Explain the nature and importance

of a job cost sheet.
 Assigning Manufacturing
Costs to Work in Process
 Assigning manufacturing costs to Work in
Process results in debits to Work in Process
Inventory and credits to Raw Materials
Inventory, Factory Labor, and Manufacturing
Overhead.
 Journal entries for the assignment of costs to
work in process are usually made and posted
monthly.
 An indispensable accounting record used in
assigning costs to jobs is the job cost sheet.
 Job Cost Sheet
A job cost sheet is a form used to record the costs chargeable
to a specific job and to determine the total and unit cost of the
completed job. Postings to job cost sheets are made daily.

Job Cost Sheet

Job No. _________________________________ Quantity ________________________________
Item ___________________________________ Date Requested __________________________
For ____________________________________ Date Completed __________________________

Direct Direct Manufacturing

Date Materials Labor Overhead

Cost of completed job

Direct materials $
Direct labor
Manufacturing overhead
Total cost $
Unit cost (total dollars ÷ quantity) $
Illustration 2-6
 Job Cost Sheet
 A separate job cost sheet is kept for each job.
Job cost sheets constitute the subsidiary
ledger for the Work in Process Inventory
account.
 Each entry to Work in Process Inventory must
be accompanied by a corresponding posting to
one or more job cost sheets.
 Assigning Manufacturing
Costs to Work in Process

Raw materials costs

are assigned to jobs
when the materials
are issued by the
storeroom.
 Materials Requisition Slip
The authorization for issuing raw materials is made on a
prenumbered materials requisition slip signed by an authorized
employee such as a department supervisor. The requisition
should indicate the quantity and type of materials (direct or
indirect) withdrawn and the account to be charged.
Wallace Manufacturing Company
Materials Requisition Slip

Deliver to: Assembly Department Req. No. R247

Charge to: Work in Process – Job No. 101 Date 1/6/96

Quantity Description Stock No. Cost Per Unit Total

200 Handles AA2746 $5.00 $1,000

Requested by: Received by:

Approved by: Costed by:

Illustration 2-7
 Materials Requisition Slip
The requisition is prepared in duplicate.
– A copy is retained in the storeroom as evidence of the
materials released.
– The original is sent to accounting, where the cost per
unit and total cost of the materials used are
determined.
Wallace Manufacturing Company
Materials Requisition Slip

Deliver to: Assembly Department Req. No. R247

Charge to: Work in Process – Job No. 101 Date 1/6/96

Quantity Description Stock No. Cost Per Unit Total

200 Handles AA2746 $5.00 $1,000

Requested by: Received by:

Approved by: Costed by:

 Materials Journalizing
and Posting
Requisitions for direct materials are posted daily to
the individual job cost sheets.
Periodically, the requisitions are sorted, totaled, and
journalized.
 If $24,000 of direct materials and $6,000 of indirect
materials are used in Wallace Manufacturing in
January, the entry is a shown below.
Date Account Titles and Explanation Debit Credit
(4)
Jan. 31 Work in Process Inventory 24,000
Manufacturing Overhead 6,000
Raw Materials Inventory 30,000
(To assign materials to jobs and overhead)
 Assigning Manufacturing
Costs to Work in Process

Factory Labor costs

are assigned to jobs
when the work is
performed by the
employees.
 Time Ticket
Labor costs are assigned to jobs on the basis of
time tickets. The time ticket should indicate
the employee, the hours worked, the account and
job to be charged, and the total labor cost.
Wallace Manufacturing Company
Time Ticket

Date: 1/6/99
Employee John Nash Employee No. 124
Charge to: Work in Process Job No. 101

Time Hourly Total

Start Stop Total Hours Rate Cost
0800 1200 4 10.00 40.00

Approved by Bob Kadler Costed by M.Cher

Illustration 2-10
 Factory Labor Journalizing
and Posting
Just as with Materials, direct costs are debited to
Work in Process and indirect costs are debited
to Manufacturing Overhead.
 If the total factory labor cost incurred of $32,000
consists of $28,000 of direct labor and $4,000 of
indirect labor, the entry is as shown below.
Date Account Titles and Explanation Debit Credit
(5)
Jan. 31 Work in Process Inventory 28,000
Manufacturing Overhead 4,000
Factory Labor 32,000
(To assign labor to jobs and overhead)
 Study Objective 4

Indicate how the predetermined

overhead rate is determined and used.
Assigning Manufacturing
Costs to Work in Process
Manufacturing
Overhead costs are
assigned to work in
process and to
specific jobs on an
estimated basis
through the use of a
predetermined
overhead rate.
 Predetermined
Overhead Rate
The predetermined overhead rate is established at
the beginning of the year and is based on the
relationship between estimated annual overhead
costs and expected annual operating activity,
expressed in terms of a common activity base.
The activity base may be stated in terms of direct
labor costs, direct labor hours, machine hours, or
any other measure that will provide an equitable
basis for applying overhead costs to jobs.
 Predetermined
Overhead Rate
The formula to compute a predetermined overhead
rate is shown below.
Estimated Annual
Overhead Costs ÷ Expected Annual
Operating Activity = Predetermined
Overhead Rate

Illustration 2-12

A predetermined overhead rate is used to assign costs

because overhead costs are not incurred uniformly each
month, and not all actual overhead invoices are received at
the end of the month. Therefore, using a predetermined
overhead rate enables a cost to be determined for the job
immediately.
 Using Predetermined
Overhead Rates
Work in Process

is
Activity Base Predetermined
X Overhead Rate assigned
to
Job 1 Job 2 Job 3

Illustration 2-13
 Manufacturing Overhead
Journalizing
 At Wallace Manufacturing Company, direct labor cost is
the activity base.
 Annual overhead costs are expected to be $280,000, and
$350,000 of direct labor costs are anticipated.
 Thus, the overhead rate is 80% ($280,000 ÷ $350,000).
 Overhead applied for January is $22,400 ($28,000 X
80%), and the application is recorded through the entry
shown below.
Date Account Titles and Explanation Debit Credit
(6)
Jan. 31 Work in Process Inventory 22,400
Manufacturing Overhead 22,400
(To assign overhead to jobs)
 Proof of Job Cost Sheets to
Work in Process Inventory
At the end of each month, the balance in Work in Process
Inventory should equal the sum of the costs shown on
the job cost sheets of unfinished jobs.
 Assuming that all jobs are unfinished, proof of the
agreement of the control and subsidiary accounts in
Wallace Manufacturing Company is shown below.
Work in Process Inventory Job Cost Sheets
Jan. 31 24,000 No. 101 $ 39,000
Jan. 31 28,000 102 23,200
Jan. 31 22,400 103 12,200
74,400 $ 74,400
Illustration 2-15
 Study Objective 5

Prepare entries for jobs completed

and sold.
Assigning Manufacturing
Costs to Finished Goods

When a job is
finished, an entry is
made to transfer its
total cost from Work
in Process Inventory
to Finished Goods
Inventory.
 Completed Job Cost Sheet
When a job is
completed, the
Job Cost Sheet
manufacturing Job No. _______________101_______________ Quantity _________________1,000__________
costs are Item ___________Magnetic Sensors_________ Date Requested ________February 5________
For ____________Tanner Company_________ Date Completed ________January 31________
summarized and
Direct Direct Manufacturing
the lower portion Date Materials Labor Overhead
1/8 $ 1,000
of the applicable 1/10 $ 9,000 $ 7,200
1/12 7,000
job cost sheet is 1/26 4,000
completed. 1/31
$ 12,000
6,000
$ 15,000
4,800
$ 12,000
 If Job No. 101 Cost of completed job
is completed on Direct materials $ 12,000
Direct labor 15,000
January 31, the Manufacturing overhead 12,000
Total cost $ 39,000
job cost sheet Unit cost ($39,000 ÷ 1,000) $ 39.00
will be as shown
to the right. Illustration 2-16
 Journalizing Finished
Goods
The entry to transfer the cost of the completed
job from Work in Process Inventory to Finished
Goods Inventory for Wallace Manufacturing
Company is:

Date Account Titles and Explanation Debit Credit

(7)
Jan. 31 Finished Goods Inventory 39,000
Work in Process Inventory 39,000

(To record completion of Job No. 101)

 Assigning Manufacturing
Costs to Cost of Goods Sold

Recognition of Cost of
Goods Sold is made
when each sale
occurs.
 Journalizing
Cost of Goods Sold
 On January 31 Wallace Manufacturing
Company sells Job No. 101 (costing $39,000)
for $50,000 on account. The entries are:

Date Account Titles and Explanation Debit Credit

(8)
Jan. 31 Accounts Receivable 50,000
Sales 50,000
(To record sale of Job No. 101)

31 Cost of Goods Sold 39,000

Finished Goods Inventory 39,000
(To record cost of Job No. 101)
 Job Order Cost System
Flow Of Costs
Flow of Costs
Raw Materials Inventory Work in Process Inventory Finished Goods Inventory
(1) 42,000 (4) 30,000 4 (4) 24,000 (7) 39,000 7 (7) 39,000 (8) 39,000 8
Bal. 12,000 (5) 28,000
(6) 22,400
Bal. 35,400

Factory Labor Cost of Goods Sold

(2) 32,000 (5) 32,000 5 (8) 39,000

Key to Entries:
Manufacturing Overhead
(3) 13,800 (6) 22,400 6 Accumulation Assignment
(4) 6,000 1. Purchase raw materials 4. Raw materials are used
(5) 4,000 2. Incur factory labor 5. Factory labor is used
Bal. 1,400 3. Incur manufacuring 6. Overhead is applied
overhead 7. Completed goods are
recognized
8. Cost of goods sold is
recognized

Illustration 2-18a
 Job Order Cost System
Flow Of Documents
Flow of Documents The job cost sheet summarizes
the cost of jobs completed and
not completed at the end of the
Materials accounting period. Jobs
Requisition Slips completed are transferred to
Finished Goods to await sale.

Cost of Jobs
Jobs Are
Labor Time is Job Cost
Charged
Tickets Summarized Sheet
Through
on a

Predetermined
Overhead Rate

Illustration 2-18b
 Cost of Goods
Manufactured
At the end of a period, financial statements are
prepared that present aggregate data on all jobs
manufactured and sold. The Cost of Goods
Manufactured Schedule in job order costing is
prepared the same as in Chapter 1 except that
manufacturing overhead applied, rather than
actual overhead costs is added to direct
materials and direct labor in determining
total manufacturing costs.
 Cost Of Goods
Manufactured Schedule
 A condensed Cost of Goods Manufactured Schedule for
Wallace Manufacturing Company is shown below.
 Note that the cost of goods manufactured ($39,000) agrees with
the amount transferred from Work in Process to Finished
Goods. WALLACE MANUFACTURING COMPANY
Cost of Goods Manufactured Schedule
For the Month Ended January 31, 1999

Work in process inventory, January 1 $ –0–

Direct materials used $ 24,000
Direct labor 28,000
Manufacturing overhead applied 22,400
Total manufacturing costs 74,400
Total cost of work in process 74,400
Less: Work in process inventory, January 31 35,400
Illustration 2-19 Cost of goods manufactured $ 39,000
 Balance Sheet and
Income Statement
The Income Statement and Balance Sheet in job order costing
are the same as those in Chapter 1.
 As an example, the partial Income Statement for Wallace
Manufacturing Company is shown below.
WALLACE MANUFACTURING COMPANY
Income Statement
For the Month Ended January 31, 1999

Sales $ 50,000
Less: Cost of goods sold
Finished goods inventory, January 1 $ –0–
Cost of goods manufactured 39,000
Cost of goods available for sale 39,000
Finished goods inventory, January 31 –0–
Cost of goods sold 39,000
Illustration 2-20 Gross profit $ 11,000
 Study Objective 6

Distinguish between under- and

overapplied manufacturing
overhead.
 Under- or Overapplied
Manufacturing Overhead
 When Manufacturing Overhead
has a debit balance, overhead is
Manufacturing Overhead
said to be underapplied.
Underapplied overhead means
that the overhead applied to Work
in Process is less than the
Actual Applied
overhead actually incurred. (costs (costs
 When Manufacturing Overhead incurred) assigned)
has a credit balance, overhead is
said to be overapplied.
Overapplied overhead means that
the overhead applied to Work in
Process is greater than the
overhead actually incurred.
 Under- or Overapplied
Manufacturing Overhead
 The existence of under- or overapplied overhead at the end
of a month (or other interim period) usually does not
require corrective action by management. It is reported on
the interim Balance Sheet as follows:
– underapplied overhead is a prepaid expense (current
asset), and
– overapplied overhead is unearned revenue (current
liability).
 At the end of the year, there is no further opportunity for
offsetting events to occur so the Manufacturing Overhead
balance must be eliminated with an adjusting entry.
 Elimination of Under- or Overapplied
Manufacturing Overhead
Under- or overapplied overhead is usually considered to be an
adjustment to cost of goods sold. Thus, underapplied
overhead is debited to Cost of Goods Sold, and overapplied
overhead is credited to Cost of Goods Sold.
 Wallace Manufacturing Company has a $2,500 credit balance in
Manufacturing Overhead at December 31. The adjusting entry for
the overapplied overhead is shown below. After this entry is
posted, Manufacturing Overhead will have a zero balance.
Date Account Titles and Explanation Debit Credit
Dec. 31 Manufacturing Overhead 2,500
Cost of Goods Sold 2,500
(To transfer overapplied overhead to
cost of goods sold)
 Copyright
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 Chapter 2
Job Order Cost Accounting