TYPES OF TECHNICAL

REPORTS
“HOW TO WRITE EFFECTIVELY”

RUTH N. MAGUDDAYAO
ASST. PROFESSOR
CAGAYAN STATE UNIVERSITY
COLLEGE OF ENGINEERING
TUGUEGARAO CITY
 TYPES OF TECHNICAL REPORTS

OBJECTIVES: AT THE END OF THE LECTURE, THE STUDENTS SHOULD BE ABLE

TO:

1. IDENTIFY AND DEFINE THE DIFFERENT CLASSES OF REPORTS ACCORDING

TO CONTENT AND FORM
2. LEARN HOW TO WRITE DIFFERENT REPORTS
3. RULES IN PROPER WRITING
THE ESSENCE OF KNOWING HOW TO WRITE

• WELL-ORGANIZED
• EASY TO READ
• EXPRESS NOT TO IMPRESS

FAILURE TO DO THIS RESULTS TO : WASTE OF TIME AND EFFORT NOT ONLY FOR
THE WRITER/S BUT ALSO FOR THE READER/S.
 REPORT LAY-OUT

• MOST OFFICES HAVE THEIR OWN REPORT FORMAT

• GENERALLY, ATTRACTIVE FORMAT IS NECESSARY – “FIRST IMPRESSION IS
LASTING”
- COMPUTERIZED/ TYPEWRITTEN ON A WHITE PAPER OF HIGH QUALITY
8.5X11” OR A4
- MARGINS, SPACING, INDENTING AND PAGING MUST BE ACCURATE
 FORMAL REPORT FORMAT
• COVER PAGE
“FULL-DRESSED”
• TITLE PAGE

• LETTER OF TRANSMITTAL/ COVER LETTER

• TABLE OF CONTENTS
• LIST OF TABLES AND FIGURES
• ABSTRACT
• EXECUTIVE SUMMARY
• HEADINGS AND SUBHEADINGS (TOPICS YOU WOULD LIKE TO COVER)

• QUOTATIONS AND LISTINGS

• EQUATIONS AND FORMULAS
• TABLES AND GRAPHS/ NONPROSE READINGS
• APPENDICES
 TYPES OF REPORTS
• MEMORANDUM REPORT
• LETTER REPORT
• BULLETINS
• BOOKLETS
• SHORT REPORTS
• ABSTRACT
• ORAL REPORT
• PROPOSAL
• PROGRESS REPORT
• RECOMMENDATION REPORT
• WRITING FOR PROFESSIONAL JOURNAL
• RESEARCH REPORT
• FEASIBILITY STUDY
Type Info contained Reader Result
Lab Report Result of a specific Incorporation into a scientific
procedure article; interpretation of
significance
Scientific article Prob, methods, results, Other Replication of the experiment;
discussion of an researchers; application
experiment practitioners
Trip report Activities, observations, Supervisor, Change in policies or procedures,
expenses mngt. team decision abt equipment,
reimbursement
Literature review Survey of a published Researcher, Continuation or challenge of the
work on a topic manufacturer, work, application to a current proj.
practitioner
Personnel report Achievements, eval. goals manager Promotion, salary change,
training, dismissal
Financial report Gains, losses, assets, Investor, banker Continuation or change in
liabilities, investments investment, credit or denial of
credit
Feasibility report Financial, technical, social Decision maker Decision about an action
and managerial
consequences of a
possible action
NOTE: FOR DOCUMENTS THAT NEED RESEARCHING, YOU SHOULD KNOW HOW
TO ACKNOWLEDGE AUTHOR.

1. SUMMARIZING
2. PARAPHRASING
3. QUOTING
4. REFERENCING (APA), FOOTNOTE/ ENDNOTE