CONSTRUCTION PRE-

PLANNING
(CONTINUATION)

CHAPTER 3
PLANNING AND SCHEDULING W/
GANTT CHART
Gannt chart is a tool for planning and scheduling simple
projects. With the chart, the Project Engineer can
initially schedule project activities, and to monitor
progress over time by comparing planned progress to
actual progress.
To prepare a gantt chart, the project manager needs to
identify the major activities that would be required. And
the estimates and the sequence of the activity must
determined. Once completed, the chart indicates which
activities were to occur including their planned duration,
and when they were to occur.
GANTT CHART EXAMPLE
ACTIVITY 1 2 3 4 5 6 7 8 9 10
Relocate the site and
stake
Excavation and footing
Erection of post and &
girts
Roof framing and roofing

Floors and walls

Plumbing and electrical

Finishing works

Painting and varnishing

MATERIAL SUPPLY
A purchase order form must contain the ff;
DESCRIPTION OF THE MATERIALS
QUANTITIES REQUIRED
TIME AND PLACE OF DELIVERY
UNIT PRICE
AMOUNT

The purchasing clerk of the contractor must have experience

in identifying the variety of materials and supplies in general
demand for construction work including the trade names,
the quality and local practices that govern the prices.
FINANCIAL & BUDGETING
Profit Motive – predominant factor of considerations
for upon it may rest the justification for and in fact the
very survival of the company.
The Budget – is the long term responsibility of
management to use investment that will yield the
largest possible profit and it is the function of
budgeting to that profit profile.
Types Of Budget
The static or fixed budget – depends upon the
ability to predict income with at least a reasonable
degree of accuracy. A Fixed sum of money is allocated
for expenditures with a fixed budget of operation for a
specified period.
The variable or flexible budget – recognizes the
unreliability of income prediction and make provisions
in advance for variations in construction expenditures
in accordance with variation in income.
Types of Variable Budget
Step budget – a series of budget set up at different
level of construction volume or contract. This is
anticipated on variations in volume where changes in
cost will occur such as additional shifts, building and
supervisory personnel.
Variable Rate – calculated as an average rate between
two points of minimum and maximum construction
operations.
Budget Preparation
The preparation of budget estimate in each department
is a committee proposition. This is under the principle
of participation as a mean toward cooperation.
Participation in the preparation of a budget serves to
familiarize the personnel with the problems involved.
Procurement Process
The procurement department and his agents are
expected to:
1. Know and maintain records showing the materials
and their possible substitute, sources of supply,
prices and quantities available.
2. Review specification for possible simplifications and
standardization of material as for unreasonable
requirements.
3. Negotiate with suppliers for possible extension of
credit.
4. Gather and analyze price quotations and fluctuation.
5. Place orders with suppliers.
6. Follow up purchase orders for delivery as specified.
7. Audit invoices to check compliance with agreed
terms and conditions.
8. Maintain records of all purchase.
9. Coordinate with other department on all matters
pertaining to procurement.
INVENTORY CONTROL
Effective inventory control is aimed at providing an
adequate but not excessive supply of materials at hand
at all times to meet operating requirements. However,
for most companies, inventories perform 2 function.
1. They act as safety stock of material or in effect, short
term insurance against fluctuations in supply.
2. Inventories permit a company to operate with
disconnected process in the construction and
disbursement cycle.
Site Management of The Work
A safety minded project engineer will make adequate
provisions for safety measures to:
1. Minimize manual handling hazards of materials.
2. Will locate control and fuse panels where they can be
reached safety.
3. Will install strong and rigid forms and scaffoldings.
4. Will insulate all live wires and screen high pressure
areas.
5. Will adequately guard belting and line shafting even
it is normally accessible.
Planned Maintenance
An organized attempt to prevent sudden breakdown in
equipment and periodic shutdown for repairs. It is
accomplished under the program of preventive
maintenance, a definite program of periodic cleaning,
servicing inspections and replacement of worn parts.
THANK YOU (^_^)