REGIONAL SEMINAR ON SAFETY

MANAGEMENT SYSTEMS (SMS)

“Safety Management Systems

Implementation”
 Safety Management Systems
Implementation

Q Introduction

Q What are Systems?

Q Safety Management Systems (SMS)

Q SMS Subsystems

Q Conclusions

Q
 Safety Management Systems
Implementation

Q Introduction

Man-Machine
Interaction

Decision Reliable
Technology Making Information
Process

Whole Optimization
Q
 Safety Management Systems
Implementation

Q Introduction

Post-Industrial Society

Not only to organize, but to produce with efficiency

How to organize for making decisions or information process

What are systems?

Q
 Safety Management Systems
Implementation

Q What are Systems?

A set of interconnected parts or “any conceptual or

physical entity composed by interrelated, interactive or
interdependent parts”

Input

Conversion
mechanism
Output Q
 Safety Management Systems
Implementation

Q What are Systems?

Input Demands, Requests, Requirements/Needs

Process System (own)

Political decisions, Guidance,

Output Goods/Services, Generated
strategies, Alternatives, etc.

Q
co
 Safety Management Systems
Implementation

Q What are Systems?

Problem

Control Constraint
Resources

Objectives
FILTER

Input Process Output

Feedback

Environment

co
Information Q
 Safety Management Systems
Implementation

Q Safety Management Systems (SMS)

SMS

Requirement for any modern business

It consists in a set of coherent policies (integrated and

documented), procedures and practices for effectively
managing the safe operation of any business

Q
co
 Safety Management Systems
Implementation

Q Safety Management Systems (SMS)

A complete SMS should:

Integrate Encompass safety issues

security, applicable to the public in
healthy/labor general and all the people
safety and safety involved in the business

Q
co
 Safety Management Systems
Implementation

Q Safety Management Systems for Site

ICAO: SMS is a system for managing me
safety, which should include:

Organizational structure

Procedures For implementing

safety policies by
Provisions operators

Responsibilities

Process Q
co
 Safety Management Systems
Implementation

Q Safety Management Systems

Main objective of a SMS: To comply with the

relevant standards/regulations

SMS focuses on: Quality systems focus on:

Organizational and The products

human aspects of an
operation
Q
co
 Environment:
Doc./ Notification for
data hazard, risk &
control actions taken
Initial
data Policy
collect. YES
(Philos.)

DATA Risk ACTI

BASE managem. V
OK?

Definition
Avail. NO
of resp.
data Audit of the
Training/ Investigate & operation &
Qualification adjust activ. evaluation of
inc./accident

Evaluation of
system operation Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Risk Defin. of
Inv./adjust. manag. respons. Policy
Activity

Training/
qualificat Evaluat. of
. SMS
system operat.
Documentat./
data control Operation audit -
accid./incid. Eval.
Notif. for hazards,
risks, actions taken
Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Policy

Set objectives

Indicate how to reach them

Participation

Senior manager All the staff

Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Policy

How the senior manager shows commitment with the SMS

Training for Adequate

staff/ CEO resources to
contractors operate

Facilitating information on
safety among staves
Q
 Safety Management Systems
Implementation

Q SMS Subsystems
Policy

Function of Site size

1 responsible for each area

Lighting, maintenance,
contractors, external agents
(consultants, material providers,
stockholders, etc.)
Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Definition of responsibility

Just one responsible for the site

Safety officer

Most report directly to the CEO

Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Definition of responsibility

Comunicatio
n

Safety officer CEO

Responsibility
Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Definition of responsibility

Function of the Site size

Safety
committee

Presided by the Regular

safety officer meetings

Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Risk management

Identify hazard and

manage/control risks

How?
Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Risk management

People

1 3
4
Procedures 2 Equipments

Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Risk management

Hazard identification

Well defined Subtle

Example: lack or bad Example: Staff

management of without experience
bird/wildlife hazard
Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Evaluate risk Identify

potential hazard

Risk
management

Judge risks Hierarchy of

tolerability risks potential

Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Risk management

How to evaluate risks potential?

RISK = f(P,S,t)
P = probability of occurrence
S = severity of the consequences

Risk = f(time, cost, difficulty to avoid the risks, etc)

Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Risk management

Hazard identification & risk evaluation are not static

Equip. New equipm. Change in

deactivat or facility the
. organiz.
Depends
New proc. or Legislation
proc. review variation
Personnel
rotation Q
 Safety Management Systems
Implementation

Definition Probability of occurrence

Extremely Extremely Remote Reasonab. Freq.
unlikely remote likely

Should Unlikely Could Could Could

never to occur occur occur occur
occur some several freque
Qualitative time times ntly

Quantitative: < 10-9 10-7 a 10-9 10-5 a 10-7 10-3 a 10-5 1 a 10-3
Operations

Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Risk management

Catastrophic

Dangerous
Severity
(Consequences)
Moderate

Low

Q
 Safety Management Systems
Implementation
Q SMS Subsystems

Risk management

Severity levels

Severity Within the scope of:

People Material Time of
exposure
Low Lack of skill Inoperability Short
Moderate Minor injury Partial damage Temporary
Dangerous Serious injury Serious Long
Catastrophic Death damage
Unrec. damage ----
Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Risk management

Risk analysis matrix

Probability of occurrence
Ext. unlik. Ext. remote Remote Reas. lik. Freq.

Catast. Revision Unaccept. Unaccep. Unaccep. Unac.

Dangerous Revision Revision Unaccep. Unaccep. Unac.
Moderate Acceptable Revision Revision Revision Rev.
Low Acceptable Acceptable Accept. Accept. Rev.

Q
 Safety Management Systems
Implementation

Q SMS Subsystems
Risk management

Identify hazard

Check severity Check probability

Estimate risk

Risk is
Yes NO
Toler.?

Accept risk Reduce risk to

accep. level Q
 Safety Management Systems
Implementation

Q SMS Subsystems

Investigation & adjustment of activity

“BRAINSTORMING”

Standards/procedures formal review: Auditing checking list

Inquiries/Questionnaires with staff

Safety evaluation, External/internal technical inspections

System of confidential reports

Q
 Safety Management Systems
Implementation
Q SMS Subsystems
Investigation & adjustment of activity

Probab. Risk Severity

Low Low
Insig.
risk
Reg.
accept.

Reg. tolerab.

Unacceptable risk
High High
Q
 Safety Management Systems
Implementation
Q SMS Subsystems

Training/Qualification

SMS is responsible for:

knowledge of the documents

Each one´s role

Training/Qualification frequency

New employees

Introduction of new technologies/equipments

Minimum curriculum Q
 Safety Management Systems
Implementation
Q SMS Subsystems

Documentation/Data control

Update/distribute documents

Small Sites DOCS In the Policy manual

Large Sites DOCS Independent SMS

Q
 Safety Management Systems
Implementation
Q SMS Subsystems

Documentation/Data control

should clearly indicate how the manual is updated in

accordance with the variation of the regulations

Reliable process for

Registration of: audit, Easy recuperation of

technical inspections & this information
special information
Q
 Safety Management Systems
Implementation
Q SMS Subsystems

Notification of hazards, risks & actions taken

SMS needs continuous information

Confidential Impartial

REPORTS

Easy use Simple

Q
 Safety Management Systems
Implementation
Q SMS Subsystems

Safety audit - Accident/incident evaluation

Contractors Procedures

AUDIT

Accid./incid Consultants
.
Q
 Safety Management Systems
Implementation

Q SMS Subsystems

System operation evaluation

CEO must assure that

SMS be regularly

Revised Evaluated

Q
 Safety Management Systems
Implementation

Q SMS Subsystems

System operation evaluation

SMS effectiviness is evaluated by:

Regular, structured and

systematic revisions

Q
 Airport Safety Management Systems
Implementation

Q SMS Subsystems

System operation evaluation

(achievements)
Performance

Upward trend

Constant trend

Downward trend

Time
Q
 Safety Management Systems
Implementation

Q Conclusions

What are systems

Whole optimization

Imput, process, output

SMS: safety, security, labor & health safety

SMS: 9 subsystems

Q
 Safety Management Systems
Implementation

Q Conclusions

Policy/philosophy: objectives and how to reach them

SMS responsible: CEO

Participation: high managers/all staff

Safety officer <>

CEO
Risk = f(P,S)

Adjust risk to tolerable level

Q
 Safety Management Systems
Implementation

“SI EL PROBLEMA TIENE SOLUCION, NO CALENTE LA

CABEZA PORQUE TIENE SOLUCION. SI EL PROBLEMA
NO TIENE SOLUCION NO CALIENTE LA CABEZA
PORQUE NO TIENE SOLUCION”.

Chinese proverb