Documente Academic
Documente Profesional
Documente Cultură
MANAGEMENT
BASIC DESIGN FLOW
The processes involved in User Role definition will be • Technical and other
between issuance of Work deciding factor. Roles will Sanctions received
order/Purchase order and be as follows: • PO Issued to the selected
Completion of A. Contract Creator - The supplier and accepted.
Work/deliverable are department officer who will
handled electronically in During First Phase of
prepare the Contract development we shall not
contract management Document. In case of any link 'ISSUED & ACCEPTED'
ACTOR
SUMMARY
PRE CONDITION
module. User would able to modification required in the
maintain an overview of the PO by Supplier with
Contract Document, Contract Creation.
works/ goods delivery in 'Contract Creator' will do
progress. When Contract the needful and will send it
Management is in place for for Approval.
a period of time, the system
collects a repository of B. Contract Approver - The
knowledge that can be CONTRACTEE, who is one
used to measure the of the party in the Contract.
performance of a C. Contractor - The person
contractor. executes the task/work.
D. Finance Department
User (OPTIONAL)
E. Legal Department User
(OPTIONAL)
• Need to create template Once Contract document is A CONTARCT can be in
for Contract Management created by 'CONTRACT three different state:
as per requirement by CREATOR' it will be sent for 1. ACTIVE - Contact
Department Admin FINAL APPROVAL to the currently in progress
• Select the PO for Contract CONTRACTEE.
2. CLOSED - All the
generation OPTIONAL: activities of the Contract
• Create the Contract Before sending it for FINAL has been completed.
APPROVAL
CONTRACT STATE
TRIGGER
GENERAL
CONTRACT NUMBER Alpha-numeric / User Input LOI / PO NUMBER For phase I, user input. Other wise drop down list box of 'Approved and Accepted PO'
WORK DESCRIPTION SYSTEM TENDER NUMBER For phase I, user input. Other wise wil be auto populated based on PO number
Text area
TECHNICAL SANCTION NO. Alpha-numeric / User Input
ADNIM SANCTION NO. Alpha-numeric / User Input BUDGET SANCTION NO. Alpha-numeric / User Input
ESTIMATED VALUE OF For phase I, user input. Other wise wil be auto populated based on PO number
AWARDED VALUE OF For phase I, user input. Other wise wil be auto populated based on PO number
CONTRACT CONTRACT
CONTRACT START DATE Date Calender CONTRACT END DATE Date Calender
CONTRACTEE
CONTRACTEE NAME List box, pre-populated with USER ROLE as 'CONTRACT APPROVER' DESIGNATION Will be populated from User Profile
ADDRESS Alpha-numeric / User Input EMAIL ID Will be populated from User Profile
PHONE NUMBER Will be populated from User Profile MOBILE NUMBER Will be populated from User Profile
DIVISION List Box, Populated from Division Master SECTION List Box, Populated from Section Master, dependent on 'DIVISION'
CONTRACTOR
CONTRACTEE NAME List box, pre-populated with USER ROLE as 'SUPPLIER' DESIGNATION Will be populated from User Profile
ADDRESS Alpha-numeric / User Input EMAIL ID Will be populated from User Profile
PHONE NUMBER Will be populated from User Profile MOBILE NUMBER Will be populated from User Profile
CONTACT PERSON Alpha-numeric / User Input CONTACT PERSON DESIGNATION Alpha-numeric / User Input
SITE DETAILS
TEXT 1 (Rupam / Jay) Alpha-numeric / User Input TEXT 2 (Rupam / Jay) Alpha-numeric / User Input
WORK MILESTONE
In Phase I, User will ADD rows to insert WORK details. During Phase II, Work Details will be populated from LOI/PO
Measurement ADD
Id. Title Quantity Unit Planned Start Date Plan completion date
Indicator
DELETE
Percntage / Absolute
1Description dd-mmm-yy dd-mmm-yy
Value
2Description
**
**
**
N Description
PAYMENT MILESTONE
User will ADD rows to insert PAYMENT details.
SECURITY DEPOSIT
User will ADD rows to insert Security Deposit details.
ADD
Id. Title Instrument Type Instrument Number Bank & Branch Name Instrument Start Date Instrument Expiery Date
SPECIAL CLAUSE
User will ADD rows to insert SPECIAL CLAUSE details.
PENALTY CLAUSE
User will ADD rows to insert PENALTY CLAUSE details.
PENALTY HISTORY
SAVE SAVE & NEXT
Contract Document ('STATE') Note: State - Draft/Pending for Approval/Active/Terminated, data to be inserted in all TABS before sending for
Approval
Progress Penalty
Work Payment Security Special Penalty Report (Tab will Report (Tab
General Contractee Contractor Site Details
Milestone Milestone Deposits Clause Clause be activated after
Contract gets
will be activated
after Contract gets
Approval Approval
PROGRESS REPORT
User will ADD rows against each WORK ID to insert PROGRESS REPORT details.
Id. Title Quantity Unit Measurement Indicator Planned Start Date Plan completion date Status
WIP/Completed/Term
+ 1Description Percntage / Absolute Value dd-mmm-yy dd-mmm-yy
inated
SR. No. YEAR MONTH Completed Qty Unit Percntage / Absolute Value Actual Completion Date Report Date ADD
2Description
**
**
**
N Description
MARK Id. Title Quantity Unit Measurement Indicator Planned Start Date Planned completion date
Percntage / Absolute
1Description dd-mmm-yy dd-mmm-yy
Value
Re-scheduled Planned Start Re-scheduled Planned ADD
Details and Period of Hinderance EE's Letter No. & Date Comments of EE
Date Completion Date
DELETE
2Description
Details and Period of Hinderance EE's Letter No. & Date Comments of EE Re-scheduled Approve Date Re-scheduled Date
3**
4**
5**
N Description
Percentage / Likely
1Description dd-mmm-yy dd-mmm-yy Catastrophic
Absolute Value (60-80%)
Unlikely
2Description Moderate
(20-40%)
**
**
**
N Description
SAVE
CONTRACT STAGE CRITICAL CONTRACTS
Contract Type WORK PROGRESS
Goods Contract
Service Contract Completed Work Timeline Actual Work Timeline
Works Contract
Contractee Name
Mr. XXXX
Mr. YYYYY
Mr. JDKJDK
Contract Number
Contract 1
Contract 2
Contract 3
Contract 4
Conttract 5 Contract No Vendor Name Status Date Contract Value Completed Pending WIP
Contract 6
Contract 7
Contract 8
Conttract 9