MANAGEMENT

INFORMATION
AND
EVALUATION SYSTEM
(MIES)
Ms. Santhiya.M,
M.Sc (N) 1st Yr,
PSG CON.
 INTRODUCTION
•Management Information and Evaluation
system provides information for the
managerial activities in an organization. The
main purpose of this research is, MIS
provides accurate & timely information
necessary to facilitate the decision – making
process and enable the organizations,
planning, control and operational definitions
to be carried out effectively.
 Cont.,.,
•It is basically concerned with processing
data into information and is then
communicated to the various departments in
an organization for appropriate decision –
making.
 DEFINITION
•Management information system: An
array of components designed to
transform a collective set of data into
knowledge that is directly useful and
applicable in the process of directing and
controlling resources and their application
to the achievement of specific
management objectives.
[Hanson 1982]
 Cont.,.,
•MIS is a computer based information
system which is basically concerned with
processing data into the information which is
then communicated to the various
departments in an organization to support the
operations, the management and the
decision- making function in the
organization.
 DEFINITION OF
EVALUATION SYSTEM
•A periodic evaluation of system to assess
its status in term of original and current
expectation and to chart its future direction
 DEFINITION OF HEALTH
INFORMATION SYSTEM
• Health information is any quantifiable
and non - quantifiable information that
can be used by health decision-makers
and clinicians to better understand
disease processes and health care issues,
and to prevent, diagnose or treat health
problems.
[WHO]
History Of MIES
Cont.,.,
 OBJECTIVES OF MIS
• To enhance communication among employs.
• To provide a system for recording and
aggregating information.
• Reduce expenses related to labor-intensive
manual activities.
• To support the organization’s strategic goals
and direction.
• For getting real time information regarding the
outbreak of epidemics.
 IMPORTANCE OF MIS
• Planning systematically and
coordinating activities.
• Establishing databases on budgets,
personnel ,facilities and equipment.
• Providing guidance in choosing entry points
for program interventions and establishing
active partnerships with other organizations.
 Cont.,.,.
• Providing information on the status of the
population served, such as its health status
(i.e. defines surveillance levels).
• Guiding prioritizing by identifying major
problems.
• Providing indicators for monitoring and
evaluation of performance.
 Cont.,.,
• Assessing the impact or effectiveness of
services.
• Guiding the forecasting of Commodity or
service needs.
• Methods for improvement.
IMPLEMENTATION METHOD OF
MIS

Direct Approach
.
Parallel
Approach

Modular
Approach
 Cont.,.,
Direct Approach:
•Direct installation of the new system with
immediate discontinuance of the old existing
system is referred as “cold turnkey”
approach.
•This approach becomes useful when these
factors are considered.
 Cont.,.,.,
 The new system does no replace the
existing system.
 Old system is regarded absolutely of no
value.
 New system is compact and simple.
 The design of the new system is inexpensive
with more advantages and less risk involved.
 Cont.,.,.,
Parallel Approach:
•The selected new system is installed and
operated with current system. This method is
expensive because of duplicating facilities and
personal to maintain both the systems. In this
approach a target date must be fixed when the
operations of old system cease and new one
will operate on its own.
 Cont.,.,.
Modular Approach:
•This is generally recognized as “Pilot
approach”, means the implementation of a
system in the Organization on a piece-meal
basis.
 ADVANTAGES OF MIS
• The risk of systems failure is localized
• The major problem can be easily identified
and corrected before further implementation.
• It supports and enhances the overall
decision making process.
• MIS enhances job performance throughout an
institution.
 Cont.,.,.
• It provides the means through which the
institutions activities are monitored and
information is distributed to management,
employees and customers.
• It measures performance, manage
resources.
• It can also be used by management to provide
feedback on the effectiveness of risk controls.
 LIMITATIONS
•Technology also increases the potential for
inaccurate reporting and flawed decision
making. Because data can be extracted from
many financial and transaction systems,
appropriate control procedures must be set up
to ensure that information is correct and
relevant.
 NURSING MANAGEMENT
INFORMATION SYSTEM(NIMS)
 APPLICATIONS OF NMIS
Workload
Measurement And
Staffing
Requirements
Fiscal Personnel
Resource Management
Management
Staff
Scheduling
FISCAL RESOURCE MANAGEMENT:

•The information generated can be used to

monitor past performance or to predict
future performance.
•Accumulated data can be analysed for
the development of trends that can be
used to project future expenditures.
Necessary reallocations and budgetary
adjustments can then be made on the basis
of these projections.
WORKLOAD MEASUREMENT AND
STAFFING RIEQUIREMENTS:
•It helps to store, manipulate and retrieve
large volumes of data.
•The information generated assists nursing
managers in planning, monitoring and
evaluating use of nursing resources on a
daily basis and in the longer time frame.
•It is used to generate staff schedules with
conjunction with personnel management.
STAFF SCHEDULING:

•Nursing managers are able to plan

schedules in advance with considerable time
savings. Staffs are informed well ahead of
time.
•Staffing records, if maintained properly,
provide useful information for monitoring
absenteeism, scheduled time off, and turn
over.
PERSONNEL MANAGEMENT:

•An employee with a special mix of skills

can be located.
•Records are readily accessible needed for
accreditation purposes or to monitor contract
compliance
•The information may be retrieved on a daily
basis for use in conjunction with workload
measurement and contract requirements to
plan staffing assignments.
 ADVANTAGES OF NIS
NURSING NURSING
ADMINISTRATION PRACTICE

NURSING NURSING
RESEARCH PRACTICE
 NURSING ADMINISTRATION

•Evaluate quality
assurance programs
defend resource
allocation to nursing.
•Demonstrate the
contribution nursing,
makes to the care of the
patient.
•Identify outcomes of
nursing care.
 IN NURSING PRACTICE
•Enhance documentation
by nurses provide data to
enable research directed
at examining the inter
relationships between
data elements and
nursing outcomes.
•Facilitate development
of the nursing process.
 NURSING RESEARCH
• To assess variables on
multi levels including
institutional, local,
regional, and national.
•Identify trends
Integrate to build
information and to
further synthesize to
develop nursing
knowledge.
 NURSING EDUCATION

•To develop body of

knowledge with focus
on nursing process.
•To enable staff
educational needs
based on follow up care
and outcomes.
•To enhance student
nurses accurate
documentation.
 EVALUATION SYSTEM
• Every organization needs to evaluate its
performance and the impact of its efforts.
In many instances, organizations have
multiple programs and will need to
evaluate each one from two perspectives:
how
whether it has achieved its specific
objectives.
 Cont.,.,
•Organizations should develop and
implement a comprehensive
evaluation plan that outlines the time-
frames and resources needed for mid-
term and final evaluations of each
major program.
MAJOR KIND OF EVALUATION
Process Evaluation

Output Evaluation

Effects Evaluation

Short-term Impact
Evaluation
 Process Evaluation:
• Continuous monitoring and supervision are part of
process evaluation, which examines how well
program activities are being implemented.
• Specifically, process evaluations focus on the
development and strengthening of existing
systems, protocols, and guidelines necessary to
support, standardize, and institutionalize service
activities.
• These activities support planning, implementation,
and supervision to assess progress against project
goals and objectives.
 Cont.,.,
• Process evaluation should also review
what is working and what is not in
order to enable staff and managers to
develop corrective actions; determine
whether resources, equipment, supplies
and staff skills are adequate and used
efficiently and effectively; identify
barriers to program.
Output evaluation:
• The output evaluation assesses
achievements on-site by viewing
defined, quantifiable indicators of
program performance such as access,
quality and acceptability, number of
persons trained and use of services by
the target populations.
• Output indicators are usually
quantitative.
Effects evaluation:

•Effects measurement focuses on changes

observed within the target population in the
catchment area, for example: observed changes
in reproductive health attitudes, changes in
staff and skills, and changes in provider
attitudes toward providing and managing
services.
Short-term impact evaluation:
• The findings from the original baseline survey
should be used to derive the indicators for the
short-term impact evaluation.
• This evaluation is conducted at a specified,
predetermined time following the introduction
of a new program.
• Relevant data from reports, service statistics,
and training information systems contribute to
the analysis of short-term impact.