Order quantity = 350 pieces – 100 pieces

= 250 pieces of toothpaste

The use of formula is very significant to avoid wastage. However, hotels also adjust when more guests are
expected to arrive for the week. Additional 10 % of the par stock is adjusted to the safety stock to –
accommodate demand or to avoid short tage.

Also, requisition and issuance of stocks shall not be overlooked, thus needs to be regulated as well.
Housekeeping section computers the quantity of items to be requisitioned on the basis par less available
stocks. Let’s use the above example to better understand this control measure.

350 pieces is the weekly par, with this, we need to use the following formula to identify the daily par:
Daily par = weekly par Daily par = 350 pieces
number of days a week 7 days
= 50 toothpaste

Assuming there are 10 toothpaste left, we will just need to subtract the daily par to the stock available, which
means, 40 toothpastes to be requested.
Preventing losses of house keeping – one way of controlling cost implications in housekeeping
department is by preventing losses of its supplies and materials.

• Tracking of inventory, beginning and ending, on all linens and other supplies.

• Assigning a stock clerk or custodian to some establishments who is responsible and

accountable in handling and issuing supplies.

• Fresh linens are issued to the number of soiled linens returned ( like 10 soiled linens returned
will be replenished with 10 fresh linens ).

• Strick checking of vacated rooms prior to posting of guest’s items in the rooms are complete;
otherwise, guest shall be billed for any discrepancies.

• Daily consumption report is required to be accomplished by room attendants to monitor

movement of stocks.
Controlling stocks requisition and issuance – All housekeeping supplies are managed and
controlled and assigned employee.

• In the case of delivery from the suppliers, supplies shall be received by the hotel stock clerk with
proper documentation and checking on their quality and quantity.
• These supplies then are stored in the central storeroom.
• Requestors or end users like the housekeeping supervisors are given supplies only what are
needed for that day.
• Requisitioned should only be for replenishing used to stocks to maintain the par stock.
• Stock requisition form is used in requesting supplies to be done only a daily stocks.
• To avoid losses or discrepancies, justified and approved requisitions shall be presented for
items to be released.
• Housekeeping supplies inventory – One of the housekeeping management and control measures
implemented to prevent losses and other discrepancies that have an impact on costs is by
having a regular inventory.

• Physical inventory – supervised by the housekeeping supervisors, this involves counting all
house keeping supplies or stocks physically which is done weekly.

• Perpetual inventory – this is another type of inventory wherein stock custodian compare the
actual count to estimated closing balance after deducting all issues, consumption, including
damages or losses. In this method purchases and issuances are recorded through a bin card or
stock card which ensures that the balance on hand is always updated.