Presentation on

Data Migration &

Cut-over Strategy

SAP – MM Module
Agenda

 Data Migration Objects

 Strategy for Migration

 Master Data Governance

 Migration Issues

 SAP AG 2002, Title of Presentation, Speaker Name 2

Data Migration Objects

Master Data
 Material Master
 Vendor Master
 Service Master
 Condition Master
 Info record & Source list
 Excise Master

 SAP AG 2002, Title of Presentation, Speaker Name 3

 Data Migration Strategy – Master Data

Material Master
 Material Master data will be downloaded from existing R/3 system
into Excel. The data then will be cleaned (Duplication,
standardization of Text etc). This cleaned master data will be loaded
into system using LSMW. (Project : MM_DATA Subproject : Matl
Master Object : Matl Master)
 Material Master will be loaded separately for each Material types.
 Extension of created material to various plants will be done using
LSMW.
 Items from current bill of materials and the material for which
transactions are there for the last six months (for each plant) are
considered for uploading

 SAP AG 2002, Title of Presentation, Speaker Name 4

Data Migration Strategy- Master data
Info Record, Source list & condition Master

 Info record and source list plant wise

 Plant wise info record & source list will be downloaded by 14th May
05
 Info record and source list will be uploaded with LSMW
 Condition master will be downloaded plant wise by 14th May 05
 Condition master will be uploaded with LSMW

 SAP AG 2002, Title of Presentation, Speaker Name 5

Data Migration Strategy- Master Data
Stock uploading

 Stocks on 1st June 05 of respective plants i.e. stores stocks and WIP
stocks ( stocks of each B.F. locations from PP ) will be considered for
uploading
 System stock plant wise will be uploaded on 1st June 05
 Stocks at branches on 1st of June 05 sr. no. wise ( batch wise if
necessary) and other items of marketing will be up loaded
 The values of the respective stocks plant wise will be verified by
respective finance dept.

 SAP AG 2002, Title of Presentation, Speaker Name 6

Data Migration Strtegy- Master Data

Vendor Master
 Vendor Master data will be downloaded from existing R/3 system into
Excel. The data then will be cleaned up. This data will be loaded in
system using LSMW. (Project / Subproject / Object)
 Live vendors for which transactions are there for the last six months
and approved by respective finance dept. will be considered for
uploading.
 Opening balances for the respective vendors will be as per the
finance dept of each plant.

Service Master
 Services which are common to most of the plants is prepared and
will be uploaded in the system using LSMW.

 SAP AG 2002, Title of Presentation, Speaker Name 7

Master Data Governance

 After go live all material master, vendor master as well as service

master will be maintained by central team
 Any new material, vendor or service which needs to be created will
be through central data maintenance team.
 The central data maintenance team will receive the request from
respective plants and team will verify the input data to avoid the
duplicity of items/vendors/service.
 All Data information will be provided by respective plants as per the
format.
 Info Record, Source list & Condition Master will be maintained by
respective plants.
 Excise Master will be maintained by central data maintenance team

 SAP AG 2002, Title of Presentation, Speaker Name 8

Data Migration Strategy – Transaction Data

Purchase Requisitions
 All old Purchase requisitions will be short closed by 31.05.2005 &
New Purchase requisitions will be created from 01.06.2005

Purchase Orders
 All old Purchase Orders will be short closed by 31.05.2005 & New
Purchase Orders will be created from 01.06.2005.

 SAP AG 2002, Title of Presentation, Speaker Name 9

Data Migration - Issues
Material Master
 Data cleaning activity is yet to be completed.
 Duplicate Material – still exist in material master.
 PM Team to provided list of Spares, generic material for refurbishment.
 SD Team to provide details of finished goods.
 List of cleaned material codes with description will be provided by MM team
by 20th May 2005. Indenter to identify the material codes
Material master views creation
 Clarity required on material master creation from Marketing side.
Stocks-at-site verification & upload
 Stocks of Branches to be provided by marketing Dept.

 SAP AG 2002, Title of Presentation, Speaker Name 10