Business Letter

Mrs. Castro, Teacher

English 8
Business Letter Formats

•Block Style
•Modified Block Style
•Semi-Block Style
 Block Style Letter
Sender’s Address
Sender’s phone number
Today’s date
(drop down 4 lines)

Recipient’s name
Recipient’s company name
Recipient’s address
(1 space)
Attention: person it’s going to
(1space)
Dear Name:
(1space)
In this type of block letter, all the paragraphs line up at the left margin. There is no indenting of the
paragraphs. The margins should be set to 1-1.5” all the way around the page.
(1 line space)
You only need to single-space between sentences. Leave an extra open line between paragraphs.
(1 line space)
Sincerely,
(space down four lines)

add name,
add title
Block Style
Letter
 Modified Block Style Letter
Sender’s name
Sender’s address
(1space down)
Today’s date
(drop down 4 lines)

Recipient’s business name

Attention: person it’s going to
Recipient’s address
(drop down 2 lines)

Dear Name:
(1space)
In this type of block letter, all the paragraphs line up at the left margin. You do not need to
indent at all. The margins should be set to 1-1.5” all the way around the page.
(1 line space)
You only need to single-space between sentences. Leave an extra open line between
paragraphs.
(2 lines space)
Sincerely,
(space down 4 lines)

add name,
add title
 Semi-Block Style Letter
Today’s date
(drop down 4 lines)

Recipient’s business name

Attention: person it’s going to
Recipient’s address
(1space)
Dear Name:
(1space)
In this type of semi-block letter, all the paragraphs line up at the left margin. However,
the first word in each paragraph is indented. The margins should be set to 1-1.5” all the
way around the page.
(1 line space)
You only need to single-space between sentences. Leave an extra open line between
paragraphs.
(1 line space)
Sincerely,
(space down four lines)
add name,
add title
Semi-Block
Style Letter
What is the importance of a
Business Letter?
 Types of Business Letter
• Complaint Letters
• Adjustment Letters
• Inquiry Letters
• Follow-Up Letter
• Letters of Recommendation
• Acknowledgment Letters
• Cover Letter
• Letters of Resignation
• Complaint Letters may be the deciding factor on whether your
complaint is satisfied.
• Adjustment Letters is normally sent in response to a claim or
complaint.
• Inquiry Letters ask a question or elicit information from the recipient.
• Follow-Up Letter are usually sent after some type of initial
communication.
• Letters of Recommendation. Prospective employers often ask job
applicants for letters of recommendation before they hire them.
• Acknowledgment Letters act as simple receipts.
• Cover Letter usually accompany a package, report or other
merchandise. They are used to describe what is enclosed, why it is
being sent and what the recipient should do with it, if there is any
action that needs to be taken.
• Letters of Resignation. When an employee plans to leave his job, a
letter of resignation is usually sent to his immediate manager giving
him notice and letting him know when the last day of employment
will be.
Activity: Rough Drafts
• Form five groups in the class.
Write a letter of request addressed
to your Barangay Captain. Use
the format to be shown as your
guide. Have a representative to
show and present this to the class.
Name
Address Contact Information
Phone Number

Date

Name
Title
Recipient: Barangay Captain
Address

Dear ______________________: Salutation

(Body of the Letter)

Respectfully yours, Complimentary

(Signature)
Name
Activity: Rough Drafts (Body of Request Letter)
(First Paragraph)
The first paragraph of your letter should state the
reason for writing the letter.

(Middle Paragraph(s))
The next section of your request letter should
explain why you needed what you are requesting.

(Final Paragraph)
Conclude your request letter by thanking the
receiver for considering you request. Include an
expression of expecting a positive response to your
request.
Assessment: More letters, please…
Form five groups and do the following
tasks:

• You will write individually in a short

size bondpaper (although constructed
the letter in group).

• Before submitting your output, have

peer checking with your groupmates.
Assessment: More letters, please…
Group 1 – You are planning to host a feeding
program in you school. You lack funds to
finance your project. Write a solicitation letter
addressed to the PTA.

Group 2 – Your teacher in English has asked

you to present a One-Act-Play. You need a
good sound system and the school AVR to be
the venue of you presentation. Write a letter of
request to the property custodian (Mr. Ysrael
L. Perez).
Assessment: More letters, please…

Group 3 – You have observed that many of the

rest rooms in your school are not functional and
need repair. Write a letter of complaint to the
principal.
Group 4 – An international student’s association
is recruiting members from secondary schools.
You wanted to join and participate. Write a
letter of intent addressed to the principal.
Group 5 – The Young Entrepreneur's Club would
like to put up a stall in the school canteen. Write
a business proposal to your principal.
RUBRICS
NEEDS FAIR SATISFACTORY VERY
IMPROVEMENT 5 pts. 5 pts. SATISFACTORY
5 pts. 5 pts.
Letter is Letter appears to The letter is eye-
The letter is
unattractive or be insufficient. Text catching and
creatively designed
inappropriate. Text may be difficult to attractive. Text is
with text that can
is difficult to read. read. May have easy to read.
LAYOUT/DESI easily be read.
It does not have some grammar and Grammar, style,
GN Grammar, style,
proper grammar or or punctuation and punctuation
and purpose all
punctuation marks marks that are marks used are
excellent for a
for a business indicative of a indicative of a
business letter.
letter. business letter. business letter.
Information is Information is
Some information
INFORMATIO poorly written, accurate and
can be understood Information is well
N, STYLE, inaccurate, or complete, is
but are poorly written and
AUDIENCE, incomplete. creatively written,
written, inaccurate, interesting to read.
FORM Improper form is and is cleverly
or incomplete.
used. presented.
PARTS OF THE Most business Some business Letter is complete
Most parts are
BUSINESS letter elements out letter elements with all required
missing.
LETTER of place may be missing. elements.
 ASSIGNMENT
• Now, change roles. Pretend that you
are the recipient of the first letter.
Write a reply to the first letter you
have drafted. You may either grant or
decline the request. Be reminded of
the information you have to include
in you letter. You may use other
formats of a business letter you have
in your mini research.