Utilizing the

Elements and
Importance in
developing
Minutes of the
Meeting
 Don’t pack a lot of
Travel light:
items. Bring only
what you need.
CONSEN AGREEMEN
SUS AD T AS TO
IDEM THE SAME
THING
CONSENSU CONSEN
S MAKES SUS
THE LAW FACIT
 Session
Objectives:

Accentuate the
elements or parts in
developing the
minutes of the
meeting.
 Session
Objectives:

Catechize the
importance of the
minutes of the
meeting in writing
resolutions.
 Session
Objectives:

Write and Develop

sample minutes of the
meeting for Supreme
Student Government
officers.
 Introduce “Look Back
and Remember
Revisit your
experience
regarding
Writing a
Minutes of the
Meeting.
 Process : Look back and Remember

Connect the activity based on

Albert Bandura’s Social
Learning Theory:

1. Attention
2. Retention
3. Reproduction
4. Motivation
ALBERT BANDURA
 is a psychologist who is known
for his Social Learning Theory.
 Social Learning Theory posits
that people learn from one
another, via OBSERVATION,
IMITATION, AND MODELING.
The theory has often been
called a bridge between
behaviorist and cognitive
learning theories because it
encompasses ATTENTION,
MEMORY, AND MOTIVATION.
 PARA SA KABATAAN,
GAGAWIN KO ‘TO!
Participantswill be grouped
into four (4) and distribute
one manila paper for each
group

Instruct the participants that

the labeled Albert Bandura’s
Social Learning Theory is
 PARA SA KABATAAN, ITUT
KO ‘TO!

Hanging Phrases:
Group 1 (MAKA-DIYOS): Attention is a must when
writing a document because….

Group 2 (MAKA-TAO): Retention is a must when writing

a document because….

Group 3(MAKAKALIKASAN): Reproduction is a must

when writing a document because….

Group 4 (MAKABANSA): Motivation is a must when

writing a document because….
PARA SA KABATAAN, HAND
KAMI!
 ELEMENTS OF THE MINUTES
OF THE MEETING
Heading
The name of the
team, company,
organization or
committee and the
date, as well as the
 ELEMENTS OF THE MINUTES
OF THE MEETING
Attendees (Present and Absent)

Must include the names of all

those who came to the
meeting, those who sent their
apologies because they were
unable to attend, and those
who require copies of the minutes.
ELEMENTS OF THE MINUTES
OF THE MEETING
Approval of previous minutes

This section will detail whether

the minutes of the previous
meeting were approved and
list any outstanding actions
and responsibilities.
 ELEMENTS OF THE MINUTES
OF THE MEETING
Action items
 
These items requiring action will include
any unfinished business from the
previous meeting as well as all current
and new ones that now require
attention or the Agenda at hand.
The minutes will provide a report on
each topic discussed at the meeting.
 ELEMENTS OF THE MINUTES
OF THE MEETING
Announcements

This section of the minutes

reports on any announcements
made by participants or those
who sent their apologies,
including proposed agenda items
for the next meeting.
 ELEMENTS OF THE MINUTES
OF THE MEETING

Next meeting

A note on where and when

the next meeting will be held.
 ELEMENTS OF THE MINUTES
OF THE MEETING
Signature line

The name of the person who

prepared the minutes and the
date they were submitted and
agreed.
Another set of Elements
of the M.O.T.M
 Name of the company
 Date
 Topic
 Attendees
 Absentees
 Agenda at hand
 Issues raised
 Suggestions
 Decision .
 Task List
 Future Meetings
 PARA SA KABATAAN,
CONNECT MO!

THE CORPORATION
CODE OF THE
PHILIPPINES
[Batas Pambansa Blg.
68]
PARA SA KABATAAN, REVEAL MO!

TITLE VIII
CORPORATE BOOKS AND RECORDS

Sec. 74. Books to be kept; stock transfer

agent. - Every corporation shall keep and
carefully preserve at its principal office a
record of all business transactions and
minutes of all meetings of stockholders or
members, or of the board of directors or
trustees, in which shall be set forth in detail
the time and place of holding the meeting,
how authorized, the notice given, whether the
 IMPORTANCE OF THE
MINUTES OF THE
MEETING
1. Meeting minutes offer legal
protection

Where recorded minutes

can best serve as basis
when conflict arises or
someone intervenes.
 IMPORTANCE OF THE
MINUTES OF THE MEETING

2. Meeting minutes provide structure

Even though there is no standardized format

for meeting minutes, make sure your minute-
taker sufficiently describes how Board
members arrived at reasonable decisions.
The minute-taker should also include the
name of the organization, the date and time
of the meeting, who called it to order, and
who attended
 IMPORTANCE OF THE MINUTES OF
THE MEETING

If there’s a quorum, they

should also note all motions
made, any conflicts of
interest, if any members
abstained from voting, when
the meeting ended, and who
developed the minutes.
 IMPORTANCE OF THE
MINUTES OF THE MEETING

3. Meeting minutes drive action

Good meeting minutes help drive a

plan of action for your leadership team
and employees. They clarify how,
when, why, and by whom decisions
were made. They map out a plan for
the action items (which helps get the
work done) and they later provide
valuable information to those team
 IMPORTANCE OF THE
MINUTES OF THE MEETING

4. Meeting minutes act as a

measuring stick

Minutes record meeting

decisions, which makes them
a useful review document
when it comes time to
measure progress. They also
 IMPORTANCE OF THE
MINUTES OF THE MEETING

5. Meeting minutes state

ownership
When votes are recorded and
individual names are listed
alongside each vote, it serves
multiple purposes such:

1)it tells the Board and leadership

team who voted for what. This
 IMPORTANCE OF THE MINUTES OF THE
MEETING

2)if one particular

Board member
abstained on the
decision, or voted
against the majority,
 Task: Para sa
Kabataan, Subukan
mo!
Write and Develop sample
minutes of the meeting for
Supreme Student Government
officers
 
After presenting the elements and
importance of minutes of the
meeting, the same group
assembled in recent activity will
 Task: Para sa Kabataan, S
mo!

The group leader will share their work

using the guided questions:
 
What are the
experiences of the group in
writing the sample minutes of
the meeting?
 
 Task: Para sa Kabataan,
Subukan mo!

What are the

difficulties or problems
encountered during the
brainstorming period while
developing the sample minutes of
the meeting?
 
PARA SA KABATAAN, ISASAPUSO

“KUNG HINDI MO
ISUSULAT, WALA KAMING
MAIINTINDIHAN SA
NAKARAAN; KUNG HINDI
MO LALAGYAN NG
DIREKSYON, WALA
KAMING SUSUNDAN SA