Awareness session on Environmental

Management System (EMS) based on ISO

14001:2015 requirements

EMS – ISO 14001:2015

 About ISO 14001:2015
ISO 14001 - the international standard for environmental management is
the most widely recognized environmental management system (EMS)
standard in the world.
By providing a best practice approach, ISO 14001 sets out the
requirements for an EMS to help organizations improve their
environmental performance, e.g. through more efficient use of resources
and the reduction of waste.
They can also gain a competitive advantage and the trust of their
stakeholders. On 15th September 2015, a new version of the standard
was published (ISO 14001:2015).
There is now a transition period until 14th September 2018, after which
certificates as to ISO 14001:2004 will be replaced by the new ISO
14001:2015. This white paper outlines the key changes, offering an
essential insight for those wishing to be certified as ISO 14001.

EMS – ISO 14001:2015

How does ISO 14001:2015 differ
from ISO 14001:2004?

EMS – ISO 14001:2015

 What is ISO 14001:2015 – EMS ?
An EMS gives organizations of any size a universal structure to ascertain and
manage their environmental issues. As ISO 14001 adopts the High-Level Structure,
common to many other standards such as ISO 9001 and ISO 45001 (in
preparation), it is easy to integrate into any existing ISO management system.

ISO 14001 supports an organisation in developing and integrating its environmental

management practices to protect the environment by e.g.
preventing pollution, minimising waste, and reducing energy and materials
consumption.

Based on the Plan-Do-Check-Act methodology, it provides a systematic framework

for the organisation to establish environmental objectives and processes in
accordance with the environmental policy, to implement the processes, to monitor
and measure these processes against Defined criteria and to take actions to
Continually improve.
ISO 14001 – Environmental Management Systems is the leading international
standard for the implementation and maintenance of environmental management
EMS – ISO 14001:2015
 Annex SL - A high level structure for all
future ISO standards

A new High Level Structure (HLS) for all future ISO standards (based on PDCA
approach)

1. Scope
2. Normative references
3. Terms and definitions
4. Context of the organisation (P)
5. Leadership (P)
6. Planning for the management system (P)
7. Support (P, D)
8. Operation (D)
9. Performance evaluation (C)
10. Improvement (A)

EMS – ISO 14001:2015

 Structure of ISO 14001:2015 (based on PDCA)

EMS – ISO 14001:2015

 Annex SL - A high level structure for all
future ISO 14001 standard (based on PDCA approach)
Plan Do Check Act
4 9
5 6 7 8 10
Context of Performance
Leadership Planning Support Operation Improvement
organization and Evaluation

7.1 9.1
5.1 6.1 8.1 10.1
4.1 Resources Monitoring,
Leadership and Actions to address Operational General
Understanding the measurement,
commitment risks and planning and control analysis and
organization and its
opportunities 7.2 evaluation
context
5.2 Competence 10.2
Policy 6.1.2 8.2 9.2 Nonconformity and
Significant 7.3 Emergency Evaluation of corrective action
4.2
environmental Awareness preparedness and compliance
Interested parties 5.3 Aspects response
Organizational
roles, 7.4 10.3
4.3 6.1.3
responsibilities and Communication 9.3 Continual
Scope Compliance
authorities Internal audit improvement
obligations
7.5
4.4 Documented
6.1.4
information
EMS Planning to take
actions

6.2
Objectives and
action plan

EMS – ISO 14001:2015

 The ISO 45001
requirements are
described in the sections
Requirements 4 – 10 of the standard
and follows the PDCA
cycle.

EMS – ISO 14001:2015

 Clause 4 : Context of the organization

4.1 Understanding the organisation

and its context

4.2 Understanding the needs and

expectations of workers and other
interested parties

4.3 Determining the scope of the

EMS

4.4 Environmental management

system

EMS – ISO 14001:2015

 Clause 4: Context of organization
(Summary)
This is a new clause that in part addresses the depreciated concept of
preventive action and in part establishes the context for the EMS.
It meets these objectives by drawing together relevant external and
internal issues (i.e. those that affect the organization’s ability to achieve
the intended outcome(s) of its EMS) in clause 4.1 with the requirements of
interested parties in clause 4.2 to help determine, amongst other
elements, the scope of the EMS in clause 4.3.
It should be noted that the term ‘issue’ covers not only problems, which
would have been the subject of preventive action in the previous standard,
but also important topics for the EMS to address, such as any market
assurance and governance goals that the organization might set for the
EMS. Importantly, those issues should include not only environmental
conditions that the organization affects but also those that it is affected by.
Some further general guidance on ‘issues’ is given in clause 5.3 of ISO
31000:2009.
EMS – ISO 14001:2015
 Clause 5 : Leadership

5.1 Leadership & Commitment

5.2 EMS policy

5.3 Organizational roles,

responsibilities and authorities

5.4 Environmental management

system

EMS – ISO 14001:2015

 Clause 5 : Leadership (Summary)

This clause places requirements on ‘top management’ which is the

person or group of people who directs and controls the organization at the
highest level.

The purpose of these requirements is to demonstrate leadership and

commitment by leading from the top and wherever possible integration of
environmental management into business processes.

A particular responsibility of top management is to establish the

environmental policy, and the standard defines the characteristics and
properties that the policy is to include. This can include commitments
specific to an organization’s context beyond those directly required, such
as the ‘protection of the environment’ Finally the clause places
requirements on top management to assign and communicate the roles,
responsibilities and authority for those who facilitate effective EMS.
EMS – ISO 14001:2015
 Clause 6 : Planning

6.1 Action to address risk and

opportunities

6.11 General

6.1.2 Environmental Aspects

6.1.3 Compliance obligation

6.1.4 Planning

6.2 Environmental objectives and

planning to achieve them

EMS – ISO 14001:2015

 Clause 6 : Planning (Summary)

Taken as a whole, Clause 6 probably presents the greatest area of change

for users of earlier versions of the standard. It works with Clauses 4.1 and
4.2 to complete the new way of dealing with preventive actions.

It focuses the organization on the development and use of a planning

process (rather than a procedure) to address both a range of factors and
the risk associated with such factors.

Here organization have to assess risks and opportunities arising from

Issues, outcome of interested parties needs & expectation and significant
impacts associated with organization activities.

Also separately Environmental Aspect impact assessment, environmental

Objectives, targets and action plan needs to establish in this clause.

EMS – ISO 14001:2015

 Clause 7 : Support

7.1 Resources

7.2 Competence

7.3 Awareness

7.4 Communication

7.5 Documented information

EMS – ISO 14001:2015

 Clause 7 : Support (Summary)

This clause begins with a requirement that organizations shall determine and
provide the necessary resources to establish, implement, maintain and continually
improve the EMS. Simply expressed, this is a very powerful requirement covering
all EMS resource needs.

The clause continues with requirements for competence, and awareness, which
are similar to their counterparts in ISO 14001:2004.

Finally, there are the requirements for ‘documented information’. ‘Documented

information’ is a new term that replaces the references in the 2004 standard to
‘documents’ and ‘records’. These requirements relate to the creation and updating
of documented information and their control. The requirements are similar to their
counterparts in ISO 14001:2004 for the control of documents and for the control of
records.

EMS – ISO 14001:2015

 Clause 8 : Operation

8.1 Operational planning and control

8.2 Emergency preparedness and response

EMS – ISO 14001:2015

 Clause 8 : Operation (Summary)

This clause deals with the execution of the plans and processes that
enable the organization to meet their environmental policy and objectives.
There are new, more specific requirements that relate to the control or
influence exercised over outsourced processes.

A potentially larger change is the new broader requirement to consider

certain operational aspects ‘consistent with a life cycle perspective’. This
means giving serious consideration to how actual or potential
environmental impacts happening upstream and downstream of an
organization’s site are influenced or (where possible) controlled.

In the light of these changes (including those that relate to planning

outputs), users of the standard will obviously want to review their
procedures relating to environmental emergencies. When they do so, they
should also refer to the more detailed stipulations in clause 8.2 to ensure
they are meeting the full range of requirements.
EMS – ISO 14001:2015
 Clause 9 : Performance and Evaluation

9.1 Monitoring, measurement, analysis & evaluation

9.1.1 General
9.1.2 Evaluation of Compliance

9.2 Internal audit

9.2.1 General
9.2.2 Internal Audit Programme

9.3 Management review

EMS – ISO 14001:2015

 Clause 9 : Performance evaluation
(Summary)
This covers much of what was in clause 4.5 of the previous standard.

As a general recommendation, determine what information you need to evaluate

the environmental performance and the effectiveness of your EMS. Work
backwards from this ‘information need’ to determine what to measure and monitor,
when, who and how.

Organizations should also revisit their audit programme in particular to ensure that
it meets the new requirements.

EMS – ISO 14001:2015

 Clause 10 : Improvement

10.1 General
10.2 Nonconformity & corrective action
10.3 Continual improvement

EMS – ISO 14001:2015

 Clause 10 : Improvement (Summary)

Due to the new structure and risk focus of the standard, there are no specific
requirements for preventive actions in this clause. However, there are some new
more detailed corrective action requirements.

The first is to react to nonconformities and take action, as applicable, to control and
correct the nonconformity and deal with the consequences. The second is to
determine whether similar nonconformities exist, or could potentially occur
elsewhere in the organization, leading to appropriate corrective actions across the
whole organization if necessary. Although the concept of preventive action has
evolved there is still a need to consider potential nonconformities, albeit as a
consequence of an actual nonconformity.

The requirement for continual improvement has been extended to ensure that the
suitability and adequacy of the EMS as well as its effectiveness are considered in
the light of enhanced environmental performance.

EMS – ISO 14001:2015

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EMS – ISO 14001:2015