Project Integration

Management
Sections of this presentation were adapted
from A Guide to the Project Management
Body of Knowledge 4th Edition, Project
Management Institute Inc., © 2009
 Integration Management
Includes processes to ensure that all the
elements of a project are properly
coordinated
Making tradeoffs among competing
alternatives and objectives to meet
stakeholder needs
Typically the most important knowledge
area for the Project Manager
Why Do We Manage Integration?
Manage change and communication
Reduce project time and cost
Involve stakeholders early and often
Make results visible
Identify problems/solutions early
Use relevant experience as early as possible
 Who Manages Integration?
Project Manager – Integrator for the
project that executes processes
Team Members – Concentrate on
completing tasks, activities, & work
packages
Project Sponsor – Protect project from
changes and losing resources
How Do We Manage Integration?
Use the seven integration processes
 Develop project charter
 Develop project management plan
 Direct and manage project execution
 Monitor and control project work
 Perform integrated change control
 Close project or phase

Project Direct & Monitor & Integrated Close

Project
Management Manage Control Change Project or
Charter
Plan Execution Project Work Control
Phase
How Do We Manage Integration?
Each process has:
 Inputs
 Tools and Techniques
 Outputs
Remember that inputs and outputs can
feed more than one process!

Project Direct & Monitor & Integrated Close

Project
Management Manage Control Change Project or
Charter
Plan Execution Project Work Control
Phase
 Project Charter
Project Inputs Tools & Techniques
Statement of
Work  Project Selection Methods

Enterprise  Project Management

Methodology Outputs
Environmental
Factors Project Charter
 Project Management
Information System
Contract
 Expert Judgment
Organizational
Process Assets

Project Direct & Monitor & Integrated Close

Project
Management Manage Control Change Project or
Charter
Plan Execution Project Work Control
Phase
 Project Management Plan
Inputs Tools & Techniques
Preliminary Project
Scope Statement  Project Management
Methodology
Project Management  Project Management Outputs
Processes Project
Information System Management
Enterprise  Expert Judgment Plan
Environmental
Factors
Organizational
Process Assets

Project Direct & Monitor & Integrated Close

Project
Management Manage Control Change Project or
Charter
Plan Execution Project Work Control
Phase
 Direct & Manage Execution
Inputs Outputs
Tools & Techniques
Project Management Plan Deliverables
 Project
Approved Corrective Management Requested Changes
Actions Methodology
Approved Preventive Actions Implemented Change Requests
 Project
Approved Change Requests Management Implemented Corrective Actions
Information
Approved Defect Repair System Implemented Preventive Actions

Validated Defect Repair Implemented Defect Repair

Administrative Closure Work Performance Information

Procedure

Project Direct & Monitor & Integrated Close

Project
Management Manage Control Change Project or
Charter
Plan Execution Project Work Control
Phase
 Monitor & Control Project Work
Tools & Techniques Outputs Recommended
Inputs  Project Management Corrective Actions
Project Methodology
Recommended
Management Plan  Project Management Preventive Actions
Work Performance Information System
Forecasts
Information  Earned Value Management
Recommended
Rejected Change  Expert Judgment Defect Repair
Requests
Requested
Changes

Project Direct & Monitor & Integrated Close

Project
Management Manage Control Change Project or
Charter
Plan Execution Project Work Control
Phase
 Integrated Change Control
Tools & Techniques Outputs
 Project Approved Change Requests
Inputs Management
Project Management Plan Methodology Rejected Change Requests

Requested Changes  Project Project Management Plan Updates

Management
Work Performance Information Information Project Scope Statement Updates
System
Recommended Preventive Actions Approved Corrective Actions
 Expert Judgment
Recommended Corrective Actions Approved Preventive Actions

Recommended Defect Repair Approved Defect Repair

Deliverables Validated Defect Repair

Deliverables

Project Direct & Monitor & Integrated Close

Project
Management Manage Control Change Project or
Charter
Plan Execution Project Work Control
Phase
 Close Project or Phase
Outputs
Tools & Techniques Administrative Closure
Inputs
 Project Management Procedure
Project Management Plan
Methodology Contract Closure Procedure
Contract Documentation
 Project Management Final Product, Service, or Result
Enterprise Environmental Factors Information System
 Expert Judgment Organizational Process assets
Organizational Process Assets Updates
Work Performance Information

Deliverables

Project Direct & Monitor & Integrated Close

Project
Management Manage Control Change Project or
Charter
Plan Execution Project Work Control
Phase
What Goes in a Project Plan?
Project charter Budget
Project Management Schedule
Approach Resources
Scope Statement Change Control System
Work Breakdown Performance
Structure (WBS) Measurement Guidelines
Responsibility Chart Management Plans
Network Diagram with (Scope, Schedule, cost,
Major Milestones quality, staffing,
communications, risk
response, procurement)
PM Responsibility for Change
Influence factors that affect change
Ensure change is beneficial
Determine if a change has occurred
Determine if a change is needed
Look for alternatives to change
Minimize negative impact from change
Notify Stakeholders impacted by change
Managing those changes that do occur
according to project plan
Integration Management Summary
Know the integration management
processes and where they belong
Project plan documents the basis for all
project decisions
Understand the authority and limits of
authority of the project manager
All changes should be guided by the
processes in the project plan
 Responsibility
Responsibility: The duties,
assignments, and accountability for
results associated with a designated
position in the organization.
Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002
 Accountability
Being answerable to one's superior in an
organization for the exercise of one's
authority and the performance of one's
duties.

Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002
 Authority
The legitimate power given to a person in
an organization to use resources to
reach an objective and to exercise
discipline.

Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002
 Definitions
Lessons Learned – Document that
identifies what was done right, wrong, and
how to improve in the future
Baseline – The original project plan with
approved changes