Personnel records

• Personnel Records are

records pertaining to
employees of an organization.

•Personnel record and report is

a statement describing an
event, situation and happening
in a clear manner.

•It provide both qualitative and

quantitative information as to
what happened and what is
happening.
Personnel records
• Complete details about
all employees are
maintained in personnel
records, such as, name,
date of birth, marital
status, academic
qualifications,
professional
qualifications, previous
employment details, etc.
Types of personnel records
• JD and JS
• Job application and test scores
• Interviewer’s checklist
• Employment history
• Medical reports
• Contracts of employment
• Attendance records
• Pay roll
• Training records
• Employee rating
• Leaves, transfer, promotions
• Accidents and sickness record
• Industrial disputes and
grievances
Purpose of record keeping
• It helps to supply crucial
information to managers
regarding the employees.
• To keep an update record of
leaves, lockouts, transfers,
turnover, etc. of the employees.
• It helps the managers in framing
various training and development
programmes on the basis of
present scenario.
• It helps the government
organizations to gather data in
respect to rate of turnover,
rate of absenteeism and other
personnel matters.
 Purpose……
• It helps the managers to make salary
revisions, allowances and other benefits
related to salaries.
• It also helps the researchers to carry
in- depth study with respect to
industrial relations and goodwill of the
firm in the market.
• To provide a basis for the formulation,
evaluation and modification of personnel
policies and programme